410B - Budget Divison Unit Order

Question 1

JSO is required by what Chapter of the Municipal Code of COJ to provide the City Budget Office with an annual operating budget request?

Answer 1

Chapter 106

Question 2

The MO holds the ——- responsible for the fiscal management of JSO.

Answer 2

Sheriff

Question 3

Due to the size, complexity, and volume of fiscal management function, the responsibility for management of JSO fiscal affairs is delegated to who?

Answer 3

Chief of Budget

Question 4

Who will work with and provide input to the budget Division in the development of the current level budget request?

Answer 4

Each Division Chief

Question 5

Who will advise the Budget Division of any changes that will affect the current level of operation?

Answer 5

Division Chief

Question 6

What is an Enhancement Request?

Answer 6

Request for funding to provide new programs and or increased level of service for current programs

Question 7

JSO is required by MO to submit an estimate of the capital improvement requirements for the ensuing _____ years.

Answer 7

Five years

Question 8

Who is responsible for compiling the five year Capital Improvement Program?

Answer 8

Budget Division

Question 9

Each department ______ will work with the Chief of Budget to develop and prioritize the CIP for his department.

Answer 9

Director

Question 10

After approval of the CIP by the sheriff, who reviews it for consideration?

Answer 10

Mayor

City Council

Question 11

Financial statements prepared by the Budget Division are furnished to each department Director, Division Chief, Undersheriff how often?

Answer 11

Monthly

Question 12

Money that is collected will be deposited with the Tax Collector how often?

Answer 12

Daily or at least once a week

Question 13

Who is held accountable for safeguarding all monies?

Answer 13

Unit commanding officer

Question 14

Accounting of agency checking account and QuickBook activities will be done by Budget Division how often?

Answer 14

Monthly

Question 15

Who is responsible for maintaining a list of positions and persons authorized to accept and disburse funds?

Answer 15

Each Division Chief

Question 16

When a petty cash fund or special purpose checking account is closed, the funds must be transferred to the City Treasurer within how many days after the remaining funds are received by the Budget Division?

Answer 16

5 business days

Question 17

Who is responsible for the management and oversight of all grants for JSO?

Answer 17

Budget Division

Question 18

When grant Request is approved by Budget Division, it will be forwarded to who for approval?

Answer 18

Undersheriff

Question 19

Requisition of supplies up to $2500.00 will be routed by Budget Division to who?

Answer 19

Assistant Chief

Question 20

A requisition for supplies from $2501.00 to $5,000.00 will be routed by Budget Division to who?

Answer 20

Chief or higher

Question 21

Requisition of supplies from $5001.00 on up will be routed by Budget Division to who?

Answer 21

Director or higher

Question 22

What form is used for in -town training that require a payment for registration?

Answer 22

Travel Request Form P -0036E

Question 23

All requests to purchase computers or software must be approved by who?

Answer 23

ISM Section

Question 24

Are budgetary quotes necessary for blanket order for services under $2500.00?

Answer 24

No

Question 25

Who has the authority to deny requests if funds are not available?

Answer 25

Chief of Budget

Question 26

What is a formal purchase?

Answer 26

Any purchase of supplies or services in excess of $65,000.00

Question 27

A form 4 requesting authorization to use the RFP process must be authorized by who?

Answer 27

Director or higher authority

Question 28

Sole purchases are not solicited by City Procurement Division. They are publicly advertised for how many days?

Answer 28

Seven days

Question 29

For an emergency purchase after hours, what needs to be submitted in writing to the Budget Division the next business day?

Answer 29

1. Description of circumstances leading to emergency
2. Steps taken to acquire goods/services
3. Amount of purchase

Question 30

Upon receipt of goods or services, a receipt transaction must be initiated in the city’s procurement system within how many days?

Answer 30

Two business days

Question 31

A three-way match (inspecting goods or service received) must be initiated within how many days?

Answer 31

Two business days

Question 32

Travel forms must be completed and approved through chain of command no less than how many weeks before date of travel?

Answer 32

Four weeks

Question 33

Per diem for meals will only be advanced if travel period spans how many days?

Answer 33

At least five days

Question 34

Is part 2 of the Travel Form required for in town training requests?

Answer 34

No

Question 35

Upon their return, travelers have how many days to submit Part 2 of the Travel Request Form?

Answer 35

5 working days

Question 36

Baggage tips are limited to how much?

Answer 36

$1.00 per bag

Question 37

Investigations requiring travel must be approved by who?

Answer 37

Assistant Chief or designee

Question 38

Upon return from travel, officer has how many days to repay a travel advance?

Answer 38

5 working days

Question 39

Can JSO Personnel keep frequent flyer miles for their personal use?

Answer 39

No

Question 40

If a officer has a Purchasing Card, their Supervisor is responsible for notifying Budget Division about what?

Answer 40

1. Officer transfers to different department or supervisor
2. Terminates Employment
3. No longer needs card

Question 41

In no circumstance will single purchase while using P-card exceed how much?

Answer 41

1. $2,500.00 with maximum of $10,000.00 per month per card

2. Unless exception approved by Treasury

Question 42

At the close of the Monthly billing cycle for a P-card, the cardholder has how many days to approve their charges?

Answer 42

7 business days