Applicability & Authority

Question 1

Sustainability ORS

Answer 1

ORS 184 Sustainability

Question 2

Interstate Cooperation

Answer 2

ORS 190 Interstate Cooperation

Question 3

Disadvantages Business Enterprises (COBID)

Answer 3

ORS 200 Disadvantages Business Enterprises (COBID)

Question 4

Public Contracting- Oregon Forward

Answer 4

ORS 279 Public Contracting- Oregon Forward

Question 5

Public Procurement Code

Answer 5

ORS 279 A, B, C Public Procurement Code

Question 6

DAS and DOJ OARS

Answer 6

OAR 125 AND 137 DAS and DOJ OARs

Question 7

Define CONTRACTING AGENCY:

Answer 7

Public Body authorized by law to conduct a procurement. This is speaking to all state and local public agencies within Oregon.

Question 8

Define STATE CONTRACTING AGENCY:

Answer 8

Executive department entity authorized by law to conduct a procurement. Only speaks to state agencies.

Question 9

ORS 279A.159

Question 10

OAR 125-246-0140

Question 11

279.A.025 Application of PCC applies to all public contracting except: **

Answer 11

(2) See specific agencies cited in above citation : Lottery, Corrections*****
(3) Contracting activities (textbook, timber, etc….)
(4) ORS 279A.200 TI

pg 8

Question 12

Authority OAR

Answer 12

Procurement Authority OAR 125-246-0110(13)

Question 13

Procurement Authority

Answer 13

the power to conduct any part or function in the Procurement process.
OAR 125-246-0110 (113)

Question 14

Signature

Answer 14

When an authorized agency has delegated Authority the authorized Agency’s signature constitutes both the execution and the approval of the contract. It involves the agency’s and an individual’s authority to commit or encumber funds, financially obligate the Agency…

Question 15

ORS 279A.050

Answer 15

The Legislature grants procurement authority to DAS and 14 agencies according to ORS 279A.140 AND ORS 279A.050
15 AGENCIES TOTAL

Question 16

ORS 279A.140

Answer 16

Authority to Director of DAS
DAS shall procure ALL procurement and administer the contracting for goods, services and personal services for agencies unless the agency is stated in ORS 279A.050

Question 17

DOJ MODEL RULE : ORS 279A.065

Answer 17

Direct the DOJ to create OARs that are appropriate for all contracting agencies to use

Question 18

Delegation 279A.075

Answer 18

A person or agency that has an authority under the code may delegate and sub-delegate the exercise of the authority in whole or in part
DPO Designated Procurement Officer

Question 19

ORS 279 A.050 Delegation

Answer 19

Director of DAS->CPO->DPO->Individual in Agency

Question 20

ORS 279A.050 Agency Delegation

Answer 20

Director->CPO(optional)->Individual in Agency

Question 21

Delegation under DAS OAR 125-246-0170

Answer 21

Director->CPO->DPO->Individual in Agency

Question 22

SCOPE OF WORK

Answer 22

Ideal Outcome
Defines the Parameter of what could be included
Summary
Core of the solicitation document
How to solve problem

Question 23

STATEMENT OF WORK

Answer 23

Explain the detailed agreement
Specified details about the commitments and performance
Core of the contract

Question 24

ORS 279B.200-215 Scope of Work

Answer 24

The purpose, specific objectives and overall boundaries of a purchase so the proposers can understand the magnitude o f the anticipated effort

Question 25

Small Procurement

Answer 25

up to $10,000

Question 26

Intermediate Procurement

Answer 26

ORS 279B.070 $10,000 but not to exceed $ 150, 000

Question 27

True or False: When conducting an intermediate procurement, a contracting agency shall seek at least three formally solicited competitive price quotes or proposals from prospective contractors. The contracting agency shall keep a written record of the sources and quotes or proposal received.

Answer 27

True

Question 28

ORS 279B.070

Answer 28

...shall keep a written record of the sources of the quotes or proposals received. If three quotes or proposals are not reasonably available,...make a written record of the effort... to obtain the quotes or proposals.

Question 29

OAR 125-246-0556 Procurement files must contain:

Answer 29

1. All Written Documents related to the contract 2. Executed Contract and any Ordering Instruments and Amendments 3. A copy of the Solicitation 4. The Contract Administrator and any delegates

Question 30

Retention 166-300-0025 Competitive Bid Records

Answer 30

accepted / rejected bids RFPs Bids Notices of bid opening and award tabulation worksheets bid specifications vendor correspondence Retain 6 years after bid awarded or cancelled, destroy

Question 31

Retention 166-300-0025 Purchasing Records

Answer 31

POs and Requests Purchase Authorizations Requisitions Price Agreements Material/ Cost specifications Retain 6 years, destroy

Question 32

Retention 166-300-0025 Vendor Reports Records

Answer 32

Vendor data Retain annual vendor reports, 6 years, destroy. Retain all other vendor reports until superseded or obsolete, destroy.

Question 33

ITB

Answer 33

Invitation to Bid Competitive Sealed Bid