Block 4 - Unit 4 Flashcards Preview

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Flashcards in Block 4 - Unit 4 Deck (13):
1

Data in a form that can be read and processed by a computer and that satisfied the legal definition of a record.

Electronic records

2

Ensure shared network drives are structured with directories for every organization on the installation

CFP

3

Responsible for mirroring the office file plan created in AFRIMS by creating folders replicating the titles of the description from the file plan.

RC

4

Will have the rights to every organizational box on the shared network drive.

BRM

5

Can gain permissions to their respected organization from the BRM

FARM

6

True/False: All e-records will be maintained on the server according to the ERM strcutures

True

7

What is a descriptive information about a particular data set, object, or resource, including how it is formatted, and when and by whom it was collected.

Metadata

8

True/False ONLY RCs will create an "e-file box" for temporary storage of records as an "alternative" if the Authority Official (AO) is unsure of the correct placement of documents.

False - FARMS and RCs create the "e-file box"

9

What was introduced to the Air Force to provide a method that ensures electronic records are available and protected to support the business operations and are kept throughout its life cycle just like paper?

Electronic Records Management (ERM)

10

Who will ensure shared network drives are structured w/ directories for every organization on the installation

Communications Focal Point (CFP)

11

Who can gain permissions to their respected organization from the BRM?

Functional Area Records Manager (FARM)

12

Who is responsible for mirroring the office file plan created in AFRIMS

Records Custodian (RC)

13

Who created an "e-file box' for temporary storage?

FARM and RC