Chapter27-Administrative Responsibilities Flashcards Preview

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Flashcards in Chapter27-Administrative Responsibilities Deck (65):
1

What places into writing the expectations of the organization based on the organizational model and strategic and operational plans

Policies and procedures

2

What are the three evaluation models?

Goals based, process based, or outcome based

3

Policy and procedures are most effective if they are treated as what

Dynamic documents

4

What is a planned quantitive allocation of resources for specific activities

Budget

5

What is a model or format to which the budget process conforms

Budget system

6

What describes how cost or revenues are divided between capital and operational purchases

Budget type

7

What type of budgeting consist of a list of revenue sources and a list of proposed expenditures for the budget cycle

Line item budgeting

8

What is the most common form of budgeting systems in North America

Line item budget

9

What form of budgeting requires all expenditures to be justified at the beginning of each budget cycle and operates assuming that the organization has zero money to run the operation

Zero based budgeting

10

What form of budgeting is when members of independence sections are branches are assigned to a project manager to run a specific section of a budget such as building a fire station

Matrix budgeting

11

What type of budgeting is categorized by a program or activity which is often a form of line item budgeting that uses categories different from the normal format

Program budgeting

12

What type of budgeting is categorized by function or activity of performance

Performance budgeting

13

What type of budgeting would be used if fire and EMS were paid per appearance

Performance budgeting

14

What type of budgeting system helps provide a framework consistent with the organizations goals, Objectives, policies, and strategies for making decisions about current and future programs through planning, programming, and budgeting

Planning programming budgeting system

15

Where is the planning and programming budgeting system used most

Military and department of defense

16

What are the two main types of budgets used by public organizations

Capital budgets and operating budgets

17

What is a big money I don't expected to last more than 1 to 3 years

Capital item

18

What is a budget used to pay for reoccurring expenses of day-to-day operations

Operating budget

19

How are capital purchases paid for

One time earmarked funds such as bonds

20

How are operating budgets paid for

Sales tax or property tax

21

Operating budgets are generally developed over how many months prior to the new budget

Six

22

What are the four stages to budget implementation

Budget formulation, budget enactment, budget execution, and budget auditing/assessment

23

Who generally monitors the budget process

Jurisdictions finance or revenue department

24

What are the three budget cycle is used in the US

January 1 to December 31, July 1 to June 30, or October 1 to September 30

25

Which budget cycle does the government use

October 1 to September 30

26

What taxes the major source of revenue for state and municipal governments

Property tax

27

Property taxes also known as ad valorem which means

According to value

28

What is the primary revenue source for most operating budgets

Sales tax

29

What is a tax levy based on the assessed value of property and collected by the local government for a special purpose such as operation of a fire department or EMS service

Special purpose tax levy

30

What is the term used for collected funds from building permits, plans review, reports, vehicle registration

Fees

31

What is an account who's assets are managed by a trustee or Board of Trustees for the benefit of another party

Trust fund

32

What type of trust fund is either perpetual or long term and allow us the people to collect income from interest or capital

General trust fund

33

What is a trust fund using short term funds that are spent in the current year for a specific purpose

Specific trust fund

34

What what type of fun is established to finance an account for the acquisition, operation, and maintenance of government facilities and services

Enterprise fund

35

What types of facilities are generally run by enterprise funds

Hospitals and the transport section of EMS services

36

What type of find receives money from a single resource such as building or smoke detector inspections

Restricted fund

37

Restricted funds can only be used for

Life safety and fire safety programs

38

What is a certificate issued by the government entity or jurisdiction that promises to repay the principal along with interest on a specified date

Bond

39

What is considered the safest bond

US treasury

40

Grant should never be used on what type of budget

Operating

41

What do non-government grants provide

Funding for CPR programs

42

What type of Grant has funding available for a specific purpose with minimum conditions

Block grant

43

What are the six steps to the normal budgeting process

Planning, preparation, implementation, monitoring, evaluating, and revising

44

What happens in the budget preparation phase

A budget proposal is created

45

What is the final review that a budget request document receives

External review

46

What is the next step after the budget has been approved

Budget implementation

47

What portion of the budget process is where the budget is watch to ensure its effectiveness and prevent any crisis if the economic environment changes

Budget monitoring

48

What is the final stage of the budget process

Budget revision

49

What is an RFP

Request for purchase

50

How do you configure lifecycle cost

Initial purchase plus maintenance

51

What permit small organizations to benefit from lower purchase price is that result from large quantity purchases of similar types of equipment

Group purchasing arrangements

52

What is it called when contract language is included that allows other organizations to use existing beds for a specified period of time

Piggyback bids

53

What fun is generally cost higher than $1000

Capital funds

54

What is and option if equipment is needed for a short time and funding is not available

Lease

55

What allows the entity to spread cost over a large amount of time

Lease to purchase

56

What combine specific fire protection equipment requirements of the organization plus the legal requirements of the finance or purchasing officer of the jurisdiction

Bid specification

57

What defines the legal obligations that are necessary to meet the specification and are written by the purchasing department

Boilerplate

58

Which part of the planning process is budget planning

Strategic plan

59

What is the type of budgeting that is categorized by a program or activity often a form of line item budget that use categories different from the classic line Item budget

Program budgeting

60

What are the steps to the purchasing process

Determine phones, create bids, evaluate bids, score bids, award the purchase

61

Who has the responsibility of monitoring the policies and procedures within the organization

Chief officers

62

How many emergency response unit should equipment be supplied for as a minimum for equipment evaluation

One

63

Who makes the final decision on what is purchased

The governing body

64

Which type of budgeting is used to fund programs that involve variety of departments

Matrix

65

What is the term that refers to the model or format to which the budget process conforms

Budget system