Correspondence Manual CH 2

Question 1

What is used to sign documents under delegated authority?

Answer 1

By Direction

Question 2

Within how many days should controlled correspondence be answered?

Answer 2

10 working days

Question 3

Within how many days should Congressional correspondence be answered?

Answer 3

5 working days

Question 4

What do you do if a response is late?

Answer 4

Send another original copy with the term TRACER written or stamped in the top margin.

Question 5

When using command letterhead stationery, what should the from: line contain?

Answer 5

The title of the activity head and command name.

Question 6

How large is the DoD seal?

Answer 6

1 inch in diameter

Question 7

What is the first line of letterhead stationery of the DON?

Answer 7

DEPARTMENT OF THE NAVY

Question 8

How is an enclosure marked on subsequent pages?

Answer 8

Lower right corner: Enclosure (X)

Question 9

In all date formats, how is the day represented?

Answer 9

By either 1 or two digits, never using 0 to precede a single digit: 1May15 or 6Jun17

Question 10

What is the standard format for dates?

Answer 10

Day, fully spelled out month, full year: 4 February 2017

Question 11

What is the preferred typeface and size for official correspondence?

Answer 11

12 Times New Roman

Question 12

What color ink does the Activity Head use to edit?

Answer 12

Red

Question 13

What color ink does the Deputy/Executive Officer use to edit?

Answer 13

Green

Question 14

What color ink does the Head of Administration use to edit?

Answer 14

Purple

Question 15

What color ink does the Heads of All other Departments use to edit?

Answer 15

Blue