General Order 100 -01 Internal Directives Flashcards Preview

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Flashcards in General Order 100 -01 Internal Directives Deck (36):
1

What is Internal Directives

Internal
directives are written policies and
procedures established by the Chief of Police
and published in the form of General
Orders, Special Orders, Circulars, and Roll
Call Training Bulletins.

2

General Orders

The General Orders are a collection of written
orders of the Chief of Police that establish
the policies and procedures of the
Houston Police Department as authorized
by section 34-23 of the City of Houston
Code of Ordinances.

3

Changes and exceptions to the General Orders may be made or approved by who?

only the Chief of Police.

4

100

Organization

5

200

Administration

6

300

Personnel Management

7

400

Equipment and Uniforms

8

500

Arrest and Detention

9

600

Operations

10

700

Evidence Control

11

800

Information and Records

12

900

Civilian Personnel

13

Who shall give each
General Order a concise title and a unique
number containing the series designation
and the specific number of the subject within
that series.

Inspections Division

14

All employees, other than Inspections
Division personnel, requesting a new
General Order or revision of an existing
General Order shall first seek authorization
to begin such a project from?

Their Assistant Chief through the chain of command.

15

Who else may also authorize
an employee to begin a General
Order project.

The Chief of Police or a designated
supervisor in the Employee
Representative Council may also authorize
an employee to begin a General
Order project.

16

Once authorized to begin, employees
shall contact who for instructions?

shall contact the Inspections Division for
instructions.

17

After processing the creation or revision of
a General Order, who shall submit it to the Chief of Police?

After processing the creation or revision of
a General Order, the Inspections Division
shall submit it to the Chief of Police via the
chain of command for approval.

18

After the Chief of Police approves and signs
a General Order, it shall be published and
distributed in the following manner:

The Office of the Chief of Police shall
date and distribute the General Order.
The effective date of a new or revised
General Order shall be the date of issuance,
unless otherwise noted.

19

Who shall up load the General Order to the Documents in General section of the department's Intranet Portal.

Inspections Division

20

Who shall also upload
the General Order to the Document
Tracker, which is accessed via the Applications
Menu on the department's Intranet
Portal.

Inspections Division

21

Employees shall be
notified of documents pending their review
using the department's email system.
For this reason, both classified and
civilian employees shall check

Their departmental email on a daily basis when at work

22

Because the Houston Police Department
does not provide employees complete
sets of the General Orders in hard
copy, employees may access the department's
Intranet Portal and download
the General Orders onto an electronic
device and then print complete sets at
their own expense at a non-HPD facility.

The department shall not reimburse
employees for the printing of General
Orders.

23

SPECIAL ORDERS

A Special Order is a written order, authorized
pursuant to section 34-23 of the City of
Houston Code of Ordinances, issued by the
Chief of Police and relating to departmental
personnel assignments.

24

Special Order Series

Series Number Series Title
1000 Personnel
2000 Temporary Personnel Assignments
3000 Permanent Personnel Assignments
4000 Promotions
5000 Reserved
6000 Reserved
7000 Reserved


25

Numbering

The Office of the Chief of Police shall give
each Special Order a concise title and a
unique number containing the series number,
the order of issuance, and the date. For
example, the number 4005-092915, indicates
the Special Order is within the "Promotions"
series, it was the 5th in the series issued that
year, and it was issued on September 29,
2015. No internal numbering of subject topics
is necessary for a Special Order.

26

Issuance and Distribution

The Office of the Chief of Police shall date
and distribute Special Orders. The effective
date of a Special Order or any revision shall
be the date of issuance, unless otherwise
noted. Special Orders shall remain in effect
until the date stated or until specifically superseded.

27

CIRCULARS

A Circular is an informational document issued
by the Chief of Police to announce legal
matters, specific events, personnel
openings, and other information that must
be communicated department wide.

28

Numbering

The Office of the Chief of Police shall place
a unique reference number on all Circulars.

29

Distribution and Archiving

The Office of the Chief of Police shall distribute
Circulars.

30


Who shall upload all issued Circulars to the Circulars
section of the department's Intranet Portal.

The Inspections Division

31


Who shall upload all policy-related and other notable
Circulars to the department's Document Tracker.

The Inspections Division

32

Who shall also
be responsible for saving Circulars into an
electronic format that is searchable by title,
subject, or keyword?

The Inspections Division

33

Who may contact
Inspections Division for assistance in
locating a specific Circular.

Employees

34

ROLL CALL TRAINING BULLETINS

Roll Call Training Bulletins are used to educate
employees on a specific subject such
as equipment usage, officer safety, or new
court decisions and shall be accompanied
by a supporting lecture, video, or discussion.

35

Publication

Only the Chief of Police shall approve the
publication and issuance of a Roll Call
Training Bulletin. A request for the development
of such a bulletin may be initiated at
any level within the department and shall be
directed to the Training Division.

36

Dissemination

It shall be the responsibility of the Training
Division to provide training coordinators with
instructions needed to ensure that the material
in the bulletin is properly presented to
all employees. Training coordinators also
shall act as liaisons with the Training Division
by supplying possible training topics.