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1

***START***
It is the policy of the S A PD to use performance evaluations to identify – – – in order to enhance the service expectations, policing styles, and responsibilities of the department's sworn members to reflect the goals and objectives of the department and it's community policing philosophy

Training needs

2

Non-sworn members are evaluated in accordance with the EPDP

Employee performance management and development system

3

Besides using performance evaluations to identify training needs and enhance the service expectations, policing styles, and responsibilities of the department's sworn members these evaluations are also used as a catalyst for enhancing what?

The career development of sworn members

4

And the SAPD form #6PE used for the annual planning session from the prior January will be the form used for the annual performance evaluation conducted in January of the following year. Planning session forms shall remain in------?

Sworn member's departmental field file

5

Performance evaluations for sworn members who are transferred during a performance evaluation are conducted by the last supervisor to whom a member is assigned during the performance evaluation. Previous supervisors should be contacted for input. The performance evaluation will be submitted to the reviewing officer by ----- of each year.

February 15

6

Probationary police officers are evaluated how often in accordance with FTO program SOP207,evaluation process for probationary police officers,through their riding phase?

Weekly

7

How often are probationary officers who have completed their riding phase evaluated for the remainder of their probationary period in accordance with patrol section 213, probationary police officer monitoring program?

Monthly

8

All newly promoted supervisory officers shall receive professional and career development, coaching, counseling, and performance evaluation training during their promotional training school. This training is designed to increase knowledge and skill in the following three areas:

1)planning expectations for new performance evaluation period
2) performance evaluations
3) career development consultation

9

At any time during a performance evaluation. If a supervisor detects an immediate need to address a training issue the supervisor should document the issue in writing and submit a written report------ to the-------.

Through the chain of command
To the training advisory board

10

All sworn members are considered to have a rating value of – – – in all listed categories at the start of a performance evaluation period

Meet expectations

11

All sworn members are considered to have a rating value of "meets expectations" in all the categories at the start of the performance evaluation period. Movement up and down the rating scale is based on five areas?

Supervisors expectations, observations, documentation, coaching, and counseling of a sworn member

12

Supervisors who give a rating other than – – – in any section of the performance evaluation form must state the reason for the rating in writing in the comments section

Meets expectations

13

And upon completion of an annual performance evaluation, the member's supervisor conducting the evaluation signs the performance evaluation form and delivers the form to-----?

A reviewing officer

14

If a sworn member believes performance goals and objectives set by the supervisor cannot be obtained as a direct result of "supervisory conflict" meet with the – – – to mediate mutually agreed-upon objectives for improving work performance

Supervisor's supervisor

15

A reviewing officer in disagreement with the Rater's rating value in any category may require the rater to justify the rating value in writing. If the reviewing officer still disagrees, he states the reason for his disagreement and records his assessment of the rating value in – – – next to the Rater's assessment.

Red ink

16

T or F
Under no circumstances is the reviewing officer to change the rating value given by the rater on a performance evaluation.

True

17

If a sworn member disagrees with his annual performance evaluation rating the sworn members shall

Indicate the disagreement to the supervisor

18

If a sworn a member disagrees with his annual performance evaluation rating and indicates this disagreement to the supervisor and if an agreement cannot be reached between the supervisor and the member. The supervisor shall inform the sworn member the performance evaluation rating may be

Appealed to the reviewing officer

19

If a sworn member disagrees with his annual performance evaluation rating and cannot reach an agreement between the supervisor and himself, the sworn members appeal must be in writing using SAPD form#6-NAR and submitted to the reviewing officer within how many days after the sworn member has signed the performance evaluation form

Five working days

20

How many days does the reviewing officer have to investigate the appeal and respond to the sworn member in writing as to the findings of the investigation of the performance evaluation rating that the sworn member disagrees with

10 working days

21

T or F
All annual performance evaluations are confidential

True

22

T or F
All annual performance evaluation forms shall remain on file in accounting and personnel office for a period of two years

False
It remains on file for 3 years.

23

The sworn member's performance evaluation is discussed only with these three people

The sworn member their appropriate supervisor or potential supervisor and the reviewing officer

24

The only units or personnel who should have access to annual performance of evaluation forms are the sworn member being evaluated, the supervisor conducting the annual performance evaluation, the reviewing officer, – – –--, ------, and ------

Manpower allocations detail
training advisory board
accounting and personnel office

25

T or F
Performance is valuations will be not be used to determine types of discipline or to affect promotion or transfers within the department

True

26

.06 ANNUAL PERFORMANCE EVALUATION PROCESS
A. Supervisory officers, during the performance evaluation period, shall have the following evaluation responsibilities:
7. Set specific goals to correct current performance problems and develop the sworn member’s skills through c_____ and f_____ and i_____ training; and
8. When necessary, propose changes in the sworn member’s ____, ____, or _____which may be affecting job performance.

7) coaching and formal and informal training
8) attitude, work habits, or other key criteria

27

.07 END OF EVALUATION PERIOD RATINGS
E. Members may document, in Part IV of SAPD Form 6-PE, any comments they might have regarding their annual performance evaluation. If additional space is necessary, SAPD Form 65, _______is used and becomes part of the evaluation form.

Interoffice Correspondence

28

.08 SUPERVISORY REVIEW OF EVALUATION RATINGS
A. Upon completion of an annual performance evaluation, the member’s Supervisor conducting the evaluation signs the performance evaluation form and delivers the form to a reviewing officer.
B. The______reviews the performance evaluation form for accuracy, completeness, fairness and impartiality on the part of the rater. ________shall discuss with the rater any identified or perceived problem found during the review of the evaluation.

reviewing officer

Reviewing officers

29

.09 REQUIRED SUPERVISORY CONSULTATIONS WITH SWORN MEMBERS
D. The sworn member’s signature on the annual performance evaluation form does not imply agreement or disagreement with the contents of the evaluation, but only that the sworn member has received an evaluation and has been given a copy of the performance evaluation form.
2. If sworn members are unavailable and cannot sign for their annual performance evaluations, the Supervisor will
document the reason, place a copy in the sworn member’s _______, and route the sworn member’s original annual performance evaluation form to the _________.

field file

Manpower Allocations Detail

30

.11 ROUTING AND RETENTION OF ANNUAL PERFORMANCE EVALUATIONS
B. Reviewing officer shall route all completed original annual performance evaluations forms, with any attachments to the ______by _______of each year for processing. All completed annual performance evaluation forms routed within the Department are placed in _______prior to being routed.

Manpower Allocations Detail
February 28
sealed envelopes

31

.11 ROUTING AND RETENTION OF ANNUAL PERFORMANCE EVALUATIONS
D. The _______shall forward a copy of any performance evaluation which has a “Below
Expectations” rating in any category to the _______ for review.

Manpower Allocations Detail
Training Advisory Board