IDPX 1/6 - Project Coordination & Contract Administration Flashcards Preview

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Flashcards in IDPX 1/6 - Project Coordination & Contract Administration Deck (16):
1

As the interpreter of contract document requirements, the interior designer is responsible for all of the following except?

1. assisting the owner in preparing the bidding documents necessary for procurement forms, conditions of the contracts and forms of agreements between the owner and contractor

2. determining the amount owed to the contractors and suppliers based on observations at the project site and on evaluation of the contractor's' applications for payment

3. determining the accuracy and completeness of the dimensions, details, quantities, and other aspects of the shop drawings

4. preparing detailed drawings, specifications, and other documents required to have the project constructed

3. Determining the accuracy and completeness of the dimensions, details, quantities, and other aspects of the shop drawings

As part of the day to day activities of contract administration the designer reviews and takes appropriate action upon contractor's submittals, such as shop drawings and samples.

When the designer reviews shop drawings, it is only for conformance with the design concept expressed in the contract documents. The contractor is responsible for determining the accuracy and completeness of dimensions, details, quantities, and other aspects of the shop drawings.

2

Who would be the best entity for an interior designer to consult on the construction feasibility of a millwork detail involving steel framing?

Structural engineer

3

During construction, it is discovered that the recessed downlights selected do not fit within the plenum area, due to inadequate height below the HVAC ductwork. Who is responsible?

1. interior designer
2. architect
3. electrical engineer
4. mechanical engineer

Interior Designer

4

A renovation project has complex blueprint matched veneer paneled walls with a unique ceiling to wall transition detail, which the Interior Designer is trying to match.

What would be the BEST way to go about detailing the construction drawings to ensure a seamless transition between existing and new paneled walls?

Add a reference note to the working drawings asking the contractor to match to existing site conditions, to notify designer of any discrepancies, and to provide shop drawings prior to starting any construction to ensure a perfect match

5

All of the following are examples of hard costs except:

1. Mechanical, electrical, and plumbing work
2. FF&E
3. Permits
4. Finishes

Permits

FF&E is a hard cost, though not typically under the construction contract, FF&E is a physical cost of the project.

Permits are soft costs associated with general and administrative costs of the project. Soft costs are typically fees associated with the project and are not physical costs.

MEP work is physical part of the construction process and is considered a hard cost.

Finishes are physical parts of the construction process and are considered hard costs.

6

Which of the following is NOT a typical part of post-occupancy evaluation?

1. a check on maintenance problems

2. interviews with representative users of the project

3. review of the HVAC system

4. suggestions on how the client's next project can be improved

Suggestions on how the client's next project can be improved.

Although the designer may use lessons learned from one job to the next, suggestions for improvement are generally not placed in a verbal or written post-occupancy evaluation.

7

When it comes to installation of the final FF&E which of the following is NOT a responsibility of the client?

1. provide adequate facilities for the delivery, unloading, staging, and storage of furniture, fixtures and equipment

2. security against loss or damage to the furniture and fixtures stored at the site between the dates of delivery and final acceptance by the owner

3. any costs incurred by the contractor due to the owner's failure to conform to the schedule or due to other delays caused by the owner

4. secure and post the certificate of occupancy

Secure and post the certificate of occupancy

All of these are responsibilities of the client during the final FF&E installation except posting the certificate of occupancy.

The Certificate of Occupancy (CO) is issued by the building department (part of the permit process originally paid for by the contractor).

8

Which of the following is true about the Critical Path Scheduling Method?

1. is best suited for small to mid-sized projects

2. is the most common scheduling method for the design phase

3. is very different from the PERT Chart Method

4. identifies interrelationships of tasks

Identifies interrelationships of tasks

There are several methods used to schedule both design and construction. One method often used is the critical path method (CPM) chart.

A CPM chart graphically depicts all the tasks required to complete a project, the sequence in which they must occur, their duration, the earliest or latest possible starting time, and the earliest or latest possible finishing time. It also defines the sequence of critical tasks, or tasks that must be started and finished exactly on time if the total schedule is to be met.

9

Which of the following is NOT true about a post occupancy evaluation?

1. is a standard part of the interior design contract

2. typically takes place after the client has occupied the space for 3 to 6 months

3. provides valuable information for the interior designer

4. in most cases a POE is an informal review undertaken at the interior designer's own time and expenses

Is a standard part of the interior design contract

A POE is not a standard part of the interior design contract and most clients are unwilling to pay extra for a formal evaluation unless the client intends to construct additional, similar facilities.

10

Once construction begins, the interior designer has a number of responsibilities under the owner-designer agreement and in accordance with the General Conditions of the Contract for Construction and the General Conditions of the Contract for Furniture, Furnishings and Equipment.
Which of the followings is NOT one of the interior designer's responsibilities?

1. right to reject furniture and equipment

2. after receiving written instruction from the owner, instruct the contractor to schedule any additional needed field tests

3. alert the contractor and owner of any safety violations observed

4. reject construction work that does not conform to the contract documents

Right to reject furniture and equipment

The General Conditions of the Contract for Construction give the interior designer the authority to reject construction work that does not conform to the contract documents.

Under the terms of the General Conditions of the Contract for Furniture, Furnishings and Equipment, the interior designer does not have the right to reject furniture and equipment. Only the owner may reject nonconforming work and must do so in writing to the vendor. However, the interior designer may assist the owner in determining if work should be accepted or not.

11

If it appears to the interior designer that the dollar amount requested on the contractor’s application for payment exceeds the work completed and material stored, the designer should...

1. send the application to the client for his review and opinion about what amount should be certified

2. reject the application and attach an explanatory letter

3. return the application to the contractor and request that it be revised to be more in line with actual work done and materials stored

3. certify only the amount that the designer believes represents the work completed and stored, and attach a letter explaining why the amount certified differs from the amount applied for

Certify only the amount that the designer believes represents the work completed and stored, and attach a letter explaining why the amount certified differs from the amount applied for

The designer may certify an amount less than what is requested as long as a written explanation is attached. Applications for payment are sometimes returned to the contractor for revision, but this usually delays the normal payment schedule and keeps money from the contractor than he or she is entitled to.

12

Spending an excessive amount of time on a design task that yields little progress is?

1. the result of an over demanding client

2. a poor design solution

3. procrastination

4. excess perfection syndrome

Excess perfection syndrome

In their efforts to complete a job, or some portion of it, the project team spends time working toward an established or idealized level of quality.

At first, the time expended results in a rapid progression toward this goal.

As the job is refined, however, more and more time is required to achieve this “perfect” level of quality. There is a point at which a great deal of additional time and therefore fees is required to make marginal progress toward “perfection” The desire to put in this extra time is the “excess perfection syndrome”.

13

On an unplanned and unannounced site visit you notice that a standard toilet has been installed in an ADA restroom. What is your next course of action?

1. send a letter to the general contractor asking them to replace the toilet, and copy the owner

2. have the toilet replaced, without notifying the owner, because you are their representative in charge of the project

3. ask the plumbing contractor to replace the toilet and send a letter to the owner

4. ask the general contractor to install an accessible toilet in the floor above as that has not been installed yet, and will cost less that ripping out the toilet that has already been installed

Send a letter to the GC asking them to replace the toilet, and copy the owner

According to the General Conditions of the Contract for Construction, the interior designer has the authority to both inspect and reject work that does not conform to contract documents, regardless of the status of completion. It is the contractor's responsibility to pay for and correct any errors. Because of this, all correspondence must be in writing, and the owner should be notified.

14

Which of these would NOT be found in the project manual?

1. performance bond
2. cost estimate
3. instructions to bidders
4. testing requirements

Cost estimates

Cost estimates are never placed in the project manual, because the project manual is used for bidding. Including a cost estimate would defeat the purpose of bidding.

15

When assigning responsibility to a design team member the most important thing a project manager or designer needs to do is:

1. be sensitive to the manager-subordinate relationship

2. provide recognition when it is due and encourage self esteem

3. provide the appropriate support staff for the team member to carry out assigned tasks

4. give the team member the authority to make decisions and carry out actions

Give the team member the authority to make decisions and carry out actions

Never give responsibility without the appropriate amount of authority to make decisions and carry out actions.

16

Two weeks before the bids are due on a large restaurant project, one of the contractors asks if he can price a type of ceiling tile that was not listed in the specifications. What action should the interior designer take?

1. Tell the contractor to request approval in writing.

2. Refer the contractor to the owner, who will make the final determination, and then notify the other bidders that this has been done.

3. Advise the contractor that he should submit backup proof with the bid that the proposed change is equal to what was specified.

4. Issue an addendum stating that one of the contractors has asked for permission to price an alternate and that all contractors may do this.

Tell the contractor to request approval in writing

The contractor should always request approval in writing so the interior designer can review the information about the tile and make a determination whether the specification is "or equal." If the request is approved, the interior designer will issue an addendum to all contractors telling them that the new product is approved.