Planning Aids Flashcards
what are the 6 planning aids of task management
-to do list
-priorities list
-e-diary
-action plan
-personal development plan
-gantt chart
describe to-do list
a list of tasks that need to be completed.
good practice to tick or cross off the items as they are completed.
Organising tasks in this way can make your workload feel manageable and focused.
describe priorities list
similar to a to do list but tasks are put in order of priority.
this may be because they are important or urgent. tasks should be labelled and tackled first, second and so on
describe e-diary
An electronic record of appointments. Most e-diaries have an electronic task list which can aid planning.
Days, months and years ahead can be seen and tasks and targets entered as well as meetings scheduled to help achieve your targets.
Reminders of dates of meetings can be set.
avoid double booking as automatic warning given
access others diaries to check appointments
colour coding can prioritise tasks/dates
often linked to email for improved communication
can access diary remotely (eg. on smartphone)
describe action plan
a document that lists what steps need to be taken in order to achieve a specific goal.
tasks arranged in order of priority.
targets dates and completion dates are entered, responsibility for completing tasks is noted, specific notes can be added
large tasks can be broken down into smaller more manageable targets
describe personal development plan
A document that allows employees to formally record areas of strength and areas for training and development.
Employees should discuss with their line manager regularly - often discussed annually.
Planning tool for one individual.
describe gantt charts
A visual view of a project/tasks over a period of time. Each task or item of work is represented by a coloured bar on the chart which indicates start date and end date
The chart is displayed in a prominent position within the work
place
