PMP Processes (42) Inputs, Tools, and Outputs Flashcards Preview

PMP 4th Edition > PMP Processes (42) Inputs, Tools, and Outputs > Flashcards

Flashcards in PMP Processes (42) Inputs, Tools, and Outputs Deck (38):
1

Develop Charter [Process] What are the inputs, tools and outputs

INPUTS:
Contract, SOW

TOOL:
Expert Judgement

OUTPUTS:
Charter

2

Develop PM Plan [Process] What are the inputs, tools and outputs

INPUTS:
Charter, Outputs from other planning processes

TOOL:
Expert Judgement

OUTPUTS:
PM Plan

3

Direct & Manage Project Work [Process] What are the inputs, tools and outputs

INPUTs:
PM Plan, Approved changes

TOOLs:
Expert judgement PMIS

OUTPUTs:
Deliverables, Work Performance Information, CRs, Updates

4

Monitor & Control Project Work [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan, Performance Reports

TOOLs:
Expert Judgement

OUTPUTs:
CRs Updates

5

Integrated Change Control [Process] What are the inputs, tools and outputs

INPUTs:
PM Plan, Change Request

TOOLs:
Expert Judgement, Change Control Meetings

OUTPUTs:
Change Request, Status Updates, (Approved changes + Rejected changes)

6

Close Project or Phase [Process] What are the inputs, tools and outputs

INPUTs:
PM Plan, Accepted Deliverables

TOOLs:
Expert Judgement

OUTPUTs:
Final product, Service or Result Transition

7

Collect Requirements [Process] What are the inputs, tools and outputs

INPUTs:
Charter, Stakeholder Register

TOOLs:
Facilitated Workshops: QFD - VOC, JAD
Group Creativity Techniques: Brainstorming, Nominal group technique, Affinity diagrams, Mind maps. Group decision making techniques

OUTPUTs:
Requirements document, Requirements traceability matrix

8

Define Scope [Process] What are the inputs, tools and outputs

INPUTS:Charter, Requirements Documentation

TOOLs: Product analysis, Alternatives Identification, Facilitated workshop

OUTPUTs: Scope statement

9

Creat WBS [Process] What are the inputs, tools and outputs

INPUTs:
Scope statement

TOOLs:
Decomposition

OUTPUTs:
Scope Baseline

10

Verify Scope [Process] What are the inputs, tools and outputs

INPUTS;
Validate deliverables (from Quality Control) PM Plan (w/ Scope baseline)

TOOLs:
Inspection

OUTPUTs:
Accepted deliverables, CRs

11

Control Scope [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan, WPI

TOOLs:
Variance analysis

OUTPUTs:
CRs, Updates

12

Define Activities [Process] What are the inputs, tools and outputs

INPUTS:
Scope Baseline

TOOLs:
Decomposition Rolling wave planning

OUTPUTs:
Activity list, Activity attributes, milestone list

13

Sequence Activites [Process] What are the inputs, tools and outputs

INPUTS:
Activity list, Activity attributes, scope statement

TOOLs:
PDM, Dependency determination, applying leads & lags

OUTPUTs:
Network diagrams (AON & AOA)

14

Estimate Activity Resources [Process] What are the inputs, tools and outputs

INPUTS:
Activity list, Activity attributes, Resource calendars

TOOLs:
Bottom-estimating alternatives analysis, Published estimating data PM software

OUTPUTs:
Activity resource requirements, Resource Breakdown Structure (RBS)

15

Estimate Activity Duration [Process] What are the inputs, tools and outputs

INPUTS:
Activity list, Activity attributes, Resource requirements, scope statement

TOOLs:
Analogous estimating, parametric estimating, three point estimating (PERT) reserve analysis

OUTPUTs:
Activity duration estimates

16

Develop Schedule [Process] What are the inputs, tools and outputs

INPUTS:
(Outputs of previous four steps + Scope statement + EEFs & OPAs) Act., List, Act Attrib, N/W diagrams, Resource requirements, Duration estimates.

TOOLS:
CPM, CCM, What-if analysis (Monte Carlo), Resource leveling, Compression: Crashing & Fast tracking, Adjust leads & lags

OUTPUTs:
Schedule baseline, Schedule

17

Control Schedule [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Schedule baseline), Work Performance Information

TOOLS:
Variance analysis Performance reviews tools from develop sched: Compression, Resource leveling

OUTPUTS:
CRs, Updates

18

Estimate Cost [Process] What are the inputs, tools and outputs

INPUTS:
Schedule human resource plan, Risk Register, Scope baseline

TOOLS:
All the estimating tools: (analogous, parametric, bottom-up, three point, reserve analysis) vendor-bid analysis

OUTPUTS:
Activity cost estimates, Basis of estimates

19

Determine Budget [Process] What are the inputs, tools and outputs

INPUTS:
Act Cost estimates, Schedule, Scope Baseline

TOOLs:
Cost aggregation, Reserve analysis, Funding limit reconciliation

OUTPUTs:
Cost baseline, Funding Requirements

20

Control Costs [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Cost baseline), Work Performance Information (WPI)

TOOLs:
EVM, Forecasting, Performance reviews, Variance analysis

OUTPUTS:
Forecasts, CRs, Updates

21

Plan Quality [Process] What are the inputs, tools and outputs

INPUTS:
Scope baseline, stakeholder register, Cost & Sched. Baselines, Risk register, OPAs

TOOLs:
Cost benefit analysis, Benchmarking, DOE (Design of Experiments), COQ (Cost of Quality)

OUTPUTS:
Quality Management Plan, Quality metrics process, Improvement plan

22

Perform Quality Assurance [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Quality Management Plan), Quality metrics, WPI, Quality Control measurements

TOOLs:
Quality Audits, Process analysis, (Also, any tool from Plan Quality or Quality Control)

OUTPUTs:
CRs, Updates

23

Perform Quality Control [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Quality Mgmt Plan), Quality metrics, Deliverables, Approved changes reqs.

TOOLs:
Control Charts, Cause-effect diagrams (aka Ishikawa diagrams, Fishbone diagrams), Scatter diagrams, Pareto charts, Histograms, Run charts, flow charts, Scatter diagrams.

OUTPUTS:
Validated deliv. CRs, Updates.

24

Develop Human Resource Plan [Process] What are the inputs, tools and outputs

INPUTS:
Activity Resource Requirements EEFs (Org. Resource pool)

TOOLS:
Organizational charts, Networking Organizational theory

OUTPUTS:
HR plan (w/ org charts) Staffing Mgmt plan

25

Acquire Project Team [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Staffing Mgmt Plan)

TOOLS:
Pre-assignment, Negotiation, Acquisition, Virtual teams

OUTPUTs:
Staff assignments, Resource calendars

26

Develop Project Team [Process] What are the inputs, tools and outputs

INPUTS:
Staff assignments, PM Plan, Resource calendars

TOOLS:
Training, Team-building, Co-location, ground rules, rewards & recognition

OUTPUTs:
Team performance, Assessment

27

Manage Project team [Process] What are the inputs, tools and outputs

INPUTS:
Staff assignments, Team Perf. Assessment, Performance Rpts.

TOOLS:
Performance appraisals, Conflict mgmt, issue log.

OUTPUTs:
CRs, Updates

28

Identify Stakeholders [Process] What are the inputs, tools and outputs

INPUTS:
Charter, Procurement docs

TOOLS:
Stakeholder analysis

OUTPUTS:
Stakeholder register, Stakeholder Mgmt, Strategy

29

Plan Communication [Process] What are the inputs, tools and outputs

INPUTS:
Stakeholder register, Stakeholder Mgmt, Strategy

TOOLS:
Communications rqmts analysis, Communications technologies, Communiction methods, communication models.

OUTPUTS:
Communications Mgmt Plan

30

Distribute Information [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Comm. Mgmt Plan) OPAs, Performance reports

TOOLS:
Communication methods, info distribution methods

OUTPUTS:
OPAs (updates)

31

Manage Stakeholder Expectations [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Comm Mgmt Plan), Stakeholder Mgmt Strat., Stakeholder register issue log

TOOLs:
Communications methods, Interpersonal skills, Management skills

OUTPUTs:
CRs, Updates

32

Report Performance [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan (Comm Mgmt plan), WPI, Work Perf Measurements, Forecasts

TOOLs:
Variance analysis, Forcasting, Reporting Systems, Communications method

OUTPUTs:
Performance Reports, CRs, Updates

33

Plan Risk Management [Process] What are the inputs, tools and outputs

INPUTS:
Scope statement, Cost management plan, Schedule management plan, Communications plan EEFs

TOOLs:
Planning meetings and analysis

OUTPUTs:
RISK Management plan

34

Identify Risks [Process] What are the inputs, tools and outputs

INPUTS:
Risk Management Plan, Act. Cost estimates, Act. Duration estimates, Stakeholder register, Scope baseline, Cost Management plan, Quality Mgmt plan, Project documents.

TOOLS:
Documentation reviews, Information gathering i.e. brainstorming, delphi techniques and root cause analysis. SWOT analysis, Assumptions analysis, Checklist analysis, Diagramming techniques

OUTPUTS:
Risk Register

35

Perform Qualitative Risk Analysis [Process] What are the inputs, tools and outputs

INPUTS:
Risk Mgmt plan, Risk register

TOOLs:
Probability and impact assessment, Probability and impact matrix, Data quality assessment, Risk urgency assessment, Risk categorization.

OUTPUTs:
Risk register updates

36

Perform Quantitative Risk Analysis [Process] What are the inputs, tools and outputs

INPUTS:
Risk Mgmt Plan, Risk Register

TOOLs:
Data gathering & representation techniques, Quantitative risk analysis and modeling: EMV, Modeling and simulation, Sensitivity analysis, Decision trees.

OUTPUTS:
Risk register updates

37

Plan Risk Responses [Process] What are the inputs, tools and outputs

INPUTS:
Risk Mgmt Plan, Risk Register

TOOLS:
Strategies for negative risks: Avoid, mitigate, transfer, accept. Strategies for positive risks: Exploit, enhance, share, accept. Contingent response strategy

OUTPUTS:
Risk register updates PM Plan updates

38

Monitor & Control Risks [Process] What are the inputs, tools and outputs

INPUTS:
PM Plan, Risk register

TOOLS:
Risk reassessment, Risk audits, Variance analysis, Reserve analysis

OUTPUTs:
Risk register updates, Change Request, Updates