Procedure 326-Administrative Reporting Program Flashcards Preview

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Flashcards in Procedure 326-Administrative Reporting Program Deck (62):
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.01A. This procedure establishes an Administrative Reporting Program and identifies the types of;

administrative reports generated by the Department and assigns responsibilities for the production and dissemination of the various reports.

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.01B. The San Antonio Police Department is an accredited agency. Therefore, all Department employees will support the Department's role in complying with mandates of the;

Commission on Accreditation for Law Enforcement Agencies, CALEA, by submitting complete, timely and accurate documentation, as required by the Accreditation Unit.

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.02. The Administrative Reporting Program is designed to ensure information regarding daily, weekly, monthly, quarterly, semi-annual, annual, biennial and triennial operational activities and statistics is;

communicated throughout the Department, and to any mandated outside agencies.

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.03. These reports are generated on a daily, weekly, monthly, quarterly, semi-annual, annual, biennial
or triennial basis, when applicable, that inform officers of operations or activities within the Department.

Administrative Reports

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.03. Administrative daily report of General Information for all Personnel, prepared by the Office of the Chief, and the Records Office.

Daily Bulletin

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.04B. Newsworthy Events Notification

Administrative daily report of incidents, pursuits, unusual occurrences, etc, prepared by Supervisors and routed through the Chain of Command to the Chief of Police and Police Media Services

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.04C. Report name - Daily Crime Statistics for the purpose of - Area Crime Statistics

Administrative daily report prepared by - Crime Analysis Service and routed to - Patrol Section Commanders

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.04D. Report name - Daily Duty Status List for the purpose of -

Administrative daily report prepared by - Patrol Division, Purpose - Status of Officers Injured,- Special Assignment, Routing - Chief of Police, Section Offices, Manpower Allocations.

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.04E. Report name - Interoffice Memo for the purpose of which is to Clarify, Inform, Inquire and routed within Division

Administrative daily report prepared by - Any Member, .

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.04F. Report name - Interoffice Correspondence for the purpose of which is to Clarify, Inform, Inquire, and is routed outside the Division.

Administrative daily report, prepared by - Any Member

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.04G. Report name - Interdepartmental Correspondence for the purpose of which is to Clarify, Inform, Inquire, and routed within the City

Administrative daily report, prepared by any Member

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.04H. Report name - Accreditation Documents for the purpose of which is to Clarify, Inform, Inquire, and routed to Accreditation Office.

Administrative daily report, prepared by any Member

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.05A. Report Name - Patrol Division SCHARDS Weekly Manpower List, for the purpose of Service Area Manpower Listing

Admin weekly report, prepared by Manpower Allocations and routed to the Chief of Police and Patrol Division Offices.

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.05B. Report Name - City View Crime Statistics, for the purpose of City Wide Crime Statistics.

Admin weekly report, prepared by Geographical Info Services and routed to the Chief of Police,
Command Staff.

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05C. Report name: Probationary Police Officer Evaluations, first 30 Weeks, for the purpose of performance evaluations.

Admin weekly report, prepared By - FTO Supervisor, and routed to - FTO Lieutenant.

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.05D. Accreditation Documents the purpose of which is to Clarify, Inform, Inquire

Admin weekly report prepared by any member and routed to Accreditation Office

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.06A. Uniform Crime Report Summary, Purpose; Part I and Part II Crime Offenses.

Admin monthly report, prepared by Crime Reporting Detail, and routed to Chief of Police, DPS

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.06B. Officer Monthly Activity Report purpose is reporting of Monthly Activities.

Admin monthly report, Prepared By All Officers routed to supervisors, Section Office, Division Office.

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.06C. Probationary Police Officer Evaluations, Last 22 Weeks, for the purpose of Performance Evaluations.

Admin monthly report prepared by FTO Supervisor and routed to the FTO Lieutenant.

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.06D. Report name: Alternate Source of Power, for the purpose of Inspection and Test of Alternate Power Source.

Admin monthly report prepared by Holt Caterpillar, Inc., Private Contractor, and routed to Facilities Management.

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.06E. Fiscal Management Status Report for the purpose of a Monthly Status Report.

Admin monthly report prepared by Fiscal Services Office and routed to the Chief of Police

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.06F. Accreditation Documents, the purpose of which is to Clarify, Inform, Inquire.

Admin monthly report prepared by any Member and routed to the Accreditation Office.

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.07A. Quarterly Cash Activity Report for the purpose of Accounting of All Cash Activities.

Administrative quarterly report prepared by Accounting and Personnel Office and routed to Chief of Police Service and Support Office.

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.07B. Community Relations Quarterly Reports purpose is to issue a Statement of Community Policing Efforts

Administrative quarterly report prepared by SAFFE Detail Supervisors and routed to Chief of Police and
Patrol Division Offices

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.07C. Inspection of Equipment for Operational Readiness for the purpose of the Inspection of Equipment Utilized for Critical Incidents

Administrative quarterly report prepared by Tactical Response Teams and routed to the Chief of Police, Tactical Support, Division Office.

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.07D. Accreditation Documents; to Clarify, Inform, Inquire.

Administrative quarterly report prepared by; Any Member, routed to Accreditation Office.

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.08A. Held Property Inspection Report; for the purpose of Inspection of Property Held by Department.

Administrative semi-annual report prepared by Property Room and Asset Seizure Detail Supervisor and routed to the Chief of Police and the Service and Support Office.

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.08B. Accreditation Documents; Purpose it to Clarify, Inform, Inquire .

Administrative semi-annual report prepared by any Member and routed to the Accreditation Office.

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.09A. Annual Report for the purpose of Annual Statistics .

Administrative annual report prepared by Research and Planning, and routed to the Chief of Police and the City Manager.

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.09B. Annual UCR Summary for the purpose of Annual UCR Statistics.

Administrative annual report prepared by Uniform Crime Reporting Detail and routed to the Chief of Police, Records Office, and D.P.S..

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.09C. Performance Evaluations for the purpose of Annual Evaluations.

Administrative annual report, prepared by Supervisory Officers and routed to Manpower Allocations, and Accounting and Personnel.

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.09D. Use of Force Analysis for the purpose of an Analysis Use of Force Reports.

Administrative annual report prepared by Internal Affairs Unit and routed to the Chief of Police.

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.09E. Use of Force Policies Training and Proficiency with Lethal and Electronic Controlled Weapons report, for the purpose of Training on Use of Force Policies and Proficiency with Lethal and Electronic Controlled Weapons

Administrative annual report prepared by Training Academy and routed to the Chief of Police.

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.09F. Statistical Summary of I.A. Investigations report, Purpose: providing statistical summary of I.A. investigations of complaints against officers.

Administrative annual report prepared by Internal Affairs Unit and routed to the Chief of Police
and the Public

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.09G. Juvenile Programs Evaluations for Evaluation of Programs Related to Juveniles.

Administrative annual report prepared by SAFFE Detail Supervisors and routed to the Chief of Police and Patrol Division Offices.

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.09H. Test of Alternate Power Supply to Ensure continued Operation of Emergency Communication
Equipment.

Administrative annual report prepared by Holt Caterpillar, Inc., Private Contractor, routed to the Chief of Police, and Facilities Management.

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.09I. Annual In-Service Training Summary for Notification to TCLEOSE of Officers Completing In-Service Training.

Administrative annual report, prepared by Training Academy, routed to the Chief of Police, and T.CLEOSE.

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.09J. Annual Training Committee Summary for Identification of Training Needs.

Administrative annual report prepared by Training Advisory Board and routed to the Chief of Police and Training Academy.

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.09K. Goals and Objectives to Update of Goals and
Objectives.

Administrative annual report prepared by Bureau Commanders, and Division Commanders, routed to the Chief of Police, and Bureau Offices.

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.09L. Unit Budget Recommendations for the purpose of the Yearly Budget Process.

Administrative annual report prepared by All Unit Directors, routed to Fiscal Services Office, Division Offices, Section Offices.

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.09M. Specialized Assignment Evaluations for the Evaluation of Specialized Assignments in Divisions.

Administrative annual report prepared by Patrol Divisions and Tactical Support Division Commanders, routed to the Chief of Police, and Bureau Commanders.

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.09N. Property Room / Asset Seizure Detail Property Audits for the purposes of an Audit of Property Held by
Department.

Administrative annual report prepared by a Supervisor Not Assigned to Property Control Function, routed to the Chief of Police, Service and Support Office, and Accreditation Office.

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.09O. Property Room - Asset Seizure Detail Property Unannounced Inspection, for the purpose of inspection of Property Storage Areas.

Administrative annual report prepared by, "as directed by Chief of Police, and routed to the Chief of Police, Service and Support Office, Accreditation Office.

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.09P. Biased Based Profiling report for the Administrative Review of Agency Practices on Bias
Based Profiling.

Administrative annual report prepared by Geographical Info. Services., routing; Chief of Police.

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.09Q. Employee Grievance Analysis, purpose; Analysis of Grievances for Sworn and Civilian Employees.

Administrative annual report prepared by Office of the Chief & Human Resources, routing; Chief of Police.

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.09R. Officer Concern Program Evaluation; purpose: Evaluation of the Officer Concern Program.

Administrative annual report prepared by Officer Concern Program Coordinator. Routing; Chief of Police, Professional Standards.

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.09S. Analysis of Vehicle Pursuits. Purpose; Analysis of Vehicle Pursuits Reports.

Administrative annual report prepared by Patrol Division Offices. Routing; Chief of Police, Operations Bureau.

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.09T. Review of Criminal Intelligence Procedures and Processes. Purpose; Review of Procedures and Processes.

Administrative annual report prepared by San Antonio Regional Intelligence Center. Routing; Chief of Police Fusion - Intel. Section.

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.09U. All Hazard” Plan Training. Purpose; Report on Training for Affected Agency Personnel.

Administrative annual report prepared by
Homeland Security and EOC Section Commander. Routing; Chief of Police, Tactical Support Division
Office.

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.09V. Report of Locations of Adult School Crossing Guards. Purpose; Identification of Locations
Requiring Adult School Crossing Guards.

Administrative annual report prepared by School Crossing Guard Supervisor. Routing; Tactical Support
Division Office.

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.09W. Central Records Computer System Audit. Purpose; Audit of Passwords.

Administrative annual report prepared by Information Systems. Routing; Service and Support
Division Office.

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.09X. Evaluation of Selective Traffic Enforcement Activities. Purpose; An evaluation of all Current
Selective Traffic Enforcement Activities.

Administrative annual report prepared by Traffic Section Commander. Routing; Chief of Police, Patrol Division Offices, Tactical Support Division Office.

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.09Y. Accreditation Documents. Purpose: To Clarify, Inform, Inquire.

Administrative annual report prepared by Any Member. Routing; To Accreditation Office.

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.10A. Ethics Training; Purpose; Document Ethics Training for All Agency Personnel.

Administrative biennial report prepared by Training Academy, and Human Resources Department. Routing; Chief of Police, Accreditation Office.

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.10B. Training on Use of Force Policies and Less Lethal Weapons Proficiency. Purpose; Report on In-Service Training on Use of Force Policies and
Less Lethal Weapons.

Administrative biennial report prepared by Training Academy. routing; Chief of Police, T.CLEOSE.

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.10C. Accreditation Documents. Purpose; To Clarify, Inform, Inquire.

Administrative biennial report prepared by Any Member. Routing; Accreditation Office

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.11A. Workload Assessments. Purpose; Periodic Workload Assessments of Divisions.

Administrative triennial report prepared by Division Offices. routing; Chief of Police, Bureau Commanders.

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.11B. Training on Dealing with Persons Suffering from Mental Illness. Purpose; Training of Agency Personnel on Dealing with Persons Suffering from Mental Illness.

Administrative triennial report prepared by Training Academy, and Records Office. Routing; Chief of Police - Accreditation Office

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.11C. Crime Prevention Programs. Purpose; Evaluation of Crime Prevention Programs.

Administrative triennial report, prepared by SAFFE Detail Supervisors. Routing; Chief of Police, Section Commanders.

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.11D. Citizen Survey. Purpose; Survey of Citizen Attitudes and Opinions in Reference to Agency Performance.

Administrative triennial report. Preparation responsibility:. Directed by the Chief of Police. Routing; Chief of Police, Public, and Accreditation Office.

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.11E. Victim / Witness Assistance Needs. Purpose; Review of Victim, or Witness Assistance Needs, and
Available Services.

Administrative triennial report prepared by Victim Advocacy Office. Routing; Chief of Police, and Accreditation Office.

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.11F. Accreditation Documents To Clarify, Inform, Inquire.

Administrative triennial report prepared by Any Member, routed to Accreditation Office.

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