Procurement and Tendering Flashcards
(19 cards)
What are the different types of tendering strategies
Open
Selective
Two Stage
Single stage
Negotiated
What is the the options if the is an error in the contractor’s tender price?
Option 1
The tender should be given the the opportunity of confirming or withdrawing his tender
If the contractor stands by his tender and confirmation has been received from him, the total amount of the error should be express as a percentage of the correct total of the contract sum excluding PS and contingencies.
The percentage is then to be applied why preparing the final account to the total of both additions and omissions.
Option 2
Contractor can elect to amend his tender figure
What are the main procurement methods
Traditional
Design and Build
Construction Management
Management Contracting
What are the advantages and disadvantages of Design and Build
Advantages
- Shorter programme -
-Contractors input on design
- Design risk is transferred to the contractor
Disadvantages
- Design finalisation will be a challenging process unless the contractor understands clients expectation clearly.
- The contractor will propose design proposals which are easy to build (rather than focusing on the aesthetic appearance of the design and cost of building)
- Any change to original agreed design can be challenging and expensive; the contractor may ask for cost increment.
What are the advantage and disadvantages of traditional procurement?
Advantages
Greater control over design decisions and quality of workmanship
Lower risk for the client as any design flaws are identified and rectified before construction begins
Easier to manage for straightforward projects with limited scope
Disadvantages
Can be time-consuming due to the sequential nature of the process
May result in higher overall costs due to change orders and variations
Limited collaboration between contractors and designers, which can result in missed opportunities for value engineering and cost savings.
Heather House - What information did you include in the tender pack
- From of Tender
- Form of contract
- ITT and appendices
- Employers requirements
- Drawings
- Surveys, reports and searches
- Pre construction information
- Pricing document
On St John’s Road - How did you manage the tender clarification stage
I record all the contractors queries on a RFI log which I issued to all tendering contractor once responses have been confirmed by the design team. I also included a tender addendum folder to include any addition tender documents that need to be issued.
On Lovelace primary school - how did you go about preparing the tender report
I complies the report which included a tender introduction, a background of the tender process, the scoring criteria, summary of the tender return , a posted tender clarification section and a conclusion/recommendation
What did you recommended to the client on Lovelace
I recommended the contractor was able to fixed a large level of PS submitted in their when has reduced the level of risk in the tender. The overall was around 8% which was classed as an exceptable level
Under the RIBA stages, what is the construction stage?
Stage 0- Strategic definition
Stage 1 – Client brief
Stage 2 – Concept Design
Stage 3 – Spatial Co ordination
Stage 4 – Technical Design
Stage 5 – Construction
Stage 6 – Handover
Stage 7 – In Use
How do you deal with tender qualifications?
Require the bidder to include information as to how their price would be affected if the qualification were not accepted by the client.
Contractor to provide clear reasoning for taking their exceptions, perhaps including example(s) to aid the client’s understanding of their concerns.
On the Lovelace Primary School project you procured the project via negotiated tender, please can you explain why a negotiated tender was selected and what other tendering methods were considered?
Single / Two stage were other options, negotiated tendering used to cut out tendering times in programmes, saving time. A risk with negotiated tendering is that the client and contractor cannot agree the price.
On St Johns Road, where you managed the tender process. How were queries dealt with in the mid tender interviews? i.e. if a contractor was provided additional information in addition to the tender documents, how was this dealt with
Other tenderers were made aware of the additional info
On the HRA Phase 4 project you utilised D&B to transfer design risk to the contractor but also because D&B provides fixed price. Please can you advise of another procurement your that provides cost certainty?
Traditional
On the heather house project, you provided the pricing document as part of the pack, what was the pricing document?
CSA with D&B procurement
Please can you tell us about the procurement methods available in the UK?
Design and build
Traditional
Management contracting
Construction management
Please can you advise circumstances where traditional might be favourable over design and build?
Time to design,
Client wants to retain design team, Increased control of post contract change
How do you deal with tender qualifications?
Require the bidder to include information as to how their price would be affected if the qualification were not accepted by the client.
Contractor to provide clear reasoning for taking their exceptions, perhaps including example(s) to aid the client’s understanding of their concerns.
When putting together the tender pack what would be the main documents to include
- Specifications, Employers requirements, drawings.
- Form of contract and amendments.
- Framework invitation to tender rules.
- Any other relevant information such as reports, surveys etc.
- Programme
- Pricing document
