Project Management Process Groups

Question 1

4.1 Develop Project Charter

Answer 1

Knowledge Area #4:
Project Integration

Develop Project Charter

The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Question 2

4.2 Develop Project Management Plan

Answer 2

Knowledge Area #4:
Project Integration

Develop Project Management Plan

The process of defining, preparing, and coordinating all plan components and consolidating into an integrated project management plan.

Question 3

4.3 Direct and Manage Project Work

Answer 3

Knowledge Area #4:
Project Integration

Direct and Manage Project Work

The process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.

Question 4

4.4 Manage Project Knowledge

Answer 4

Knowledge Area #4:
Project Integration

Manage Project Knowledge

The process of using existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning.

Question 5

4.5 Monitor and Control Project Work

Answer 5

Knowledge Area #4:
Project Integration

Monitor and Control Project Work

The process of tracking, reviewing, and reporting the overall progress to meet the performance objectives defined in the project management plan.

Question 6

4.6 Perform Integrated Change Control

Answer 6

Knowledge Area #4:
Project Integration

Perform Integrated Change Control

The process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating decisions.

Question 7

4.7 Close Project or Phase

Answer 7

Knowledge Area #4:
Project Integration

Close Project or Phase

The process of finalizing all activities for the project, phase, or contract.

Question 8

5.1 Plan Scope Management

Answer 8

Knowledge Area #5:
Project Scope Management

Plan Scope Management

The process of creating a scope management plan that documents how the project and product scope will be defined, validated, and controlled.

Question 9

5.2 Collect Requirements

Answer 9

Knowledge Area #5:
Project Scope Management

Collect Requirements

The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives.

Question 10

5.3 Define Scope

Answer 10

Knowledge Area #5:
Project Scope Management

Define Scope

The process of developing a detailed description of the project and product.

Question 11

5.4 Create WBS

Answer 11

Knowledge Area #5:
Project Scope Management

Create WBS

The process of subdividing project deliverables and project work into smaller, more manageable components.

Question 12

5.5 Validate Scope

Answer 12

Knowledge Area #5:
Project Scope Management

Validate Scope

The process of formalizing acceptance of the completed project deliverables.

Question 13

5.6 Control Scope

Answer 13

Knowledge Area #5:
Project Scope Management

Control Scope

The process of monitoring the status of the project and product scope and managing changes to the scope baseline.

Question 14

6.1 Plan Schedule Management

Answer 14

Knowledge Area #6:
Project Schedule Management

Plan Schedule Management

The process of establishing the policies, procedures, and documentation for planning, developing, managing, and controlling the project schedule.

Question 15

6.2 Define Activities

Answer 15

Knowledge Area #6:
Project Schedule Management

The process of identifying and documenting the specific actions to be performed to produce the project deliverables.

Question 16

6.3 Sequence Activities

Answer 16

Knowledge Area #6:
Project Schedule Management

The process of identifying and documenting relationships among the project activities.

Question 17

6.4 Estimate Activity Durations

Answer 17

Knowledge Area #6:
Project Schedule Management

The process of estimating the number of work periods needed to complete individual activities with the estimated resources.

Question 18

6.5 Develop Schedule

Answer 18

Knowledge Area #6:
Project Schedule Management

The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model for project execution and monitoring and controlling.

Question 19

6.6 Control Schedule

Answer 19

Knowledge Area #6:
Project Schedule Management

The process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline.

Question 20

7.1 Plan Cost Management

Answer 20

Knowledge Area #7:
Project Cost Management

Plan Cost Management

The process of defining how the project costs will be estimated, budgeted, managed, monitored, and controlled.

Question 21

7.2 Estimate Costs

Answer 21

Knowledge Area #7:
Project Cost Management

Estimate Costs

The process of developing an approximation of the monetary resources needed to complete project work.

Question 22

7.3 Determine Budget

Answer 22

Knowledge Area #7:
Project Cost Management

Determine Budget

The process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline.

Question 23

7.4 Control Costs

Answer 23

Knowledge Area #7:
Project Cost Management

Control Costs

The process of monitoring the status of the project to update the project costs and manage changes to the cost baseline.

Question 24

8.1 Plan Quality Management

Answer 24

Knowledge Area #8:
Project Quality Management

Plan Quality Management

The process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements and/or standards.

Question 25

8.2 Manage Quality

Answer 25

Knowledge Area #8: Project Quality Management Manage Quality The process of translating the quality management plan into executable quality activities that incorporate the organization's quality policies into the project.

Question 26

8.3 Control Quality

Answer 26

Knowledge Area #8: Project Quality Management Control Quality The process of monitoring and recording the results of executing quality management activities to assess performance and ensure the project outputs are complete, correct, and meet customer expectations.

Question 27

9.1 Plan Resource Management

Answer 27

Knowledge Area #9: Project Resource Management Plan Resource Management The process of defining how to estimate, acquire, manage, and utilize physical and team resources.

Question 28

9.2 Estimate Activity Resources

Answer 28

Knowledge Area #9: Project Resource Management Estimate Activity Resources The process of estimating team resources and the type and quantities of material, equipment, and supplies necessary to perform project work.

Question 29

9.3 Acquire Resources

Answer 29

Knowledge Area #9: Project Resource Management Acquire Resources The process of obtaining team members, facilities, equipment, materials, supplies, and other resources necessary to complete project work.

Question 30

9.4 Develop Team

Answer 30

Knowledge Area #9: Project Resource Management Develop Team The process of improving competencies, team member interaction, and the overall team environment to enhance project performance.

Question 31

9.5 Manage Team

Answer 31

Knowledge Area #9: Project Resource Management Manage Team The process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance.

Question 32

9.6 Control Resources

Answer 32

Knowledge Area #9: Project Resource Management Control Resources The process of ensuring that the physical resources assigned and allocated to the project are available as planned, as well as monitoring the planned versus actual use of resources, and performing corrective action as necessary.

Question 33

10.1 Plan Communications Management

Answer 33

Knowledge Area #10: Project Communications Management Plan Communications Management The process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder or group, available organizational assets, and the needs of the project.

Question 34

10.2 Manage Communications

Answer 34

Knowledge Area #10: Project Communications Management Manage Communications The process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information.

Question 35

10.3 Monitor Communications

Answer 35

Knowledge Area #10: Project Communications Management Monitor Communications The process of ensuring the information needs of the project and its stakeholders are met.

Question 36

11.1 Plan Risk Management

Answer 36

Knowledge Area #11: Project Risk Management Plan Risk Management The process of defining how to conduct risk management activities for a project.

Question 37

11.2 Identify Risks

Answer 37

Knowledge Area #11: Project Risk Management Identify Risks The process of identifying individual project risks as well as sources of overall project risk, and documenting their characteristics.

Question 38

11.3 Perform Qualitative Risk Analysis

Answer 38

Knowledge Area #11: Project Risk Management Perform Qualitative Risk Analysis The process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact as well as other characteristics.

Question 39

11.4 Perform Quantitative Risk Analysis

Answer 39

Knowledge Area #11: Project Risk Management Perform Quantitative Risk Analysis The process of numerically analyzing the combined effect of identified individual project risks and other sources of uncertainty on overall project objectives.

Question 40

11.5 Plan Risk Responses

Answer 40

Knowledge Area #11: Project Risk Management Plan Risk Responses The process of developing options, selecting strategies, and agreeing on actions to address overall project risk exposure, as well as to treat individual project risks.

Question 41

11.6 Implementing Risk Responses

Answer 41

Knowledge Area #11: Project Risk Management Implementing Risk Responses The process of implementing agreed-upon risk response plans.

Question 42

11.7 Monitor Risks

Answer 42

Knowledge Area #11: Project Risk Management Monitor Risks The process of monitoring the implementation of agreed-upon risk response plans, tracking identified risks, identifying and analyzing new risks, and evaluating risk process effectiveness throughout the project.

Question 43

12.1 Plan Procurement Management

Answer 43

Knowledge Area #12: Project Procurement Management Plan Procurement Management The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers.

Question 44

12.2 Conduct Procurements

Answer 44

Knowledge Area #12: Project Procurement Management Conduct Procurements The process of obtaining seller responses, selecting a seller, and awarding a contract.

Question 45

12.3 Control Procurements

Answer 45

Knowledge Area #12: Project Procurement Management Control Procurements The process of managing procurement relationships, monitoring contract performance, making changes and corrections as appropriate, and closing out contracts.

Question 46

13.1 Identify Stakeholders

Answer 46

Knowledge Area #13: Project Stakeholder Management Identify Stakeholders The process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success.

Question 47

13.2 Plan Stakeholder Engagement

Answer 47

Knowledge Area #13: Project Stakeholder Management Plan Stakeholder Engagement The process of developing approaches to involve project stakeholders based on their needs, expectations, interests, and potential impact on the project.

Question 48

13.3 Manage Stakeholder Engagement

Answer 48

Knowledge Area #13: Project Stakeholder Management Manage Stakeholder Engagement The process of communicating and working with stakeholders to meet their needs and expectations, address issues, and foster appropriate stakeholder engagement involvement.

Question 49

13.4 Monitor Stakeholder Engagement

Answer 49

Knowledge Area #13: Project Stakeholder Management Monitor Stakeholder Engagement The process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through the modification of engagement strategies and plans.

Question 50

Project Management Process Group

Answer 50

A logical grouping of project management processes to achieve specific project objectives. Are independent of project phases. Grouped within 5 groups: 1. Initiating 2. Planning 3. Executing 4. Monitoring & Controlling 5. Closing

Question 51

Project Management Knowledge Areas

Answer 51

Processes are also categorized by Knowledge Areas A Knowledge Area is an identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools and techniques. 1. Integration 2. Scope 3. Schedule 4. Cost 5. Quality 6. Resources 7. Communications 8. Risk 9. Procurement 10. Stakeholder

Question 52

Initiating Process Group

Answer 52

Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.

Question 53

Planning Process Group

Answer 53

Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the objectives that the project was undertaken to achieve.

Question 54

Executing Process Group

Answer 54

Those processes performed to complete the work defined in the project management plan to satisfy the project requirements.

Question 55

Monitoring & Controlling Process Group

Answer 55

Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.

Question 56

Closing Process Group

Answer 56

Those processes performed to formally complete or close the project, phase, or contract.