Flashcards in SECTION 8 Deck (53):
The EFAP provider must maintain confidentiality and adhere to all privacy legislation to ensure all personal information and participation by members of the Service and their families is
anonymous and safeguarded.
All EFAP client information, including participation in the program cannot be shared without the expressed written consent of the client with the exception of legal and ethical requirements, that being,
the duty to protect and the duty to warn.
What does the EFAP provider is required to report to the EFAP Committee for the purpose of continuous monitoring of the program
non-identifying statistical reports
The unit commander can refer any complaints or concerns to the EFAP Committee by contacting
the EFAP Liaison/Critical Incident Response Team Coordinator in Human Resources Support Services.
means modifying the workplace environment or the functions of a job to enable a member needing medically supported accommodation to perform the essential duties of his or her position or the essential duties of an alternative available position for which the member is qualified
The Toronto Police Service (Service) is a __ employer under the WSIA.
Who shall complete all IOD reports?
the injured member's supervisor
Incomplete reports will not be accepted by Occupational Health & Safety (OHS), and will be returned to
the unit commander
The objective of all return-to-work programs is to return members to
When unable to complete a tour of duty or subsequently report for duty due to a work-related illness/injury, including a recurrence, shall notify
the officer in charge (OIC) or their immediate supervisor
The Service must report all work-related illnesses/injuries that result in first aid, medical care, or lost time from work to the WSIB within three (3) business days of learning of the event.
What constitutes "learning of the event"
Notification of a supervisor
when there is a material change in their medical condition, who should members notify of their new medical status?
WSIB and their OIC or their immediate supervisor
When absent from work due to a prolonged work-related illness/injury shall telephone
the OIC on a monthly basis
When absent from work due to illness/injury and without sufficient sick benefits to ensure ongoing income replacement, shall immediately notify their
Unit Commander and Unit Administrative Co-ordinator.
As a supervisory when it is apparent that a work-related illness/injury is affecting the member’s performance of duty shall immediately notify
OIC and their unit commander on a TPS 649
means physical and psychological symptoms experienced by a member as a result of being involved in a traumatic critical incident.
Critical Incident Stress
The determination of whether or not the Critical Incident Response Team (CIRT) / Peer Support Volunteer (PSV) is immediately contacted will be dependent on the assessment by the
OIC in consultation with the Duty Desk.
Upon becoming aware that a member has been involved in a traumatic critical incident or is showing signs and symptoms of critical incident stress shall immediately notify the
OIC of the affected member’s unit or civilian equivalent
As a supervisor, upon becoming aware of, or ought reasonably to be aware of, workplace violence or threat of workplace violence, including domestic violence shall report any incident of workplace violence to:
the officer in charge
Member shall immediately report any workplace violence or threat of workplace violence, including domestic violence, which could place themselves or another member at risk of physical injury in the workplace to:
Upon becoming aware of a traumatic critical incident taking place, the Officer in Charge or Civilian Equivalent, to determine the appropriate level of response shall consult with:
the OIC of the Duty Desk
The ultimate goal of the EFAP Committee is to provide
leadership and support to ensure a strong and responsive support program for TPS members and their families.
The EFAP provider will only breach client confidentiality when required by law, such as:
- when records are subpoenaed by a court of law
- when there is suspicion that a child is or may be in need of protection from current or potential physical abuse, sexual abuse, emotional abuse, or neglect
- when there is a need to intervene to prevent serious harm to an individual or others
- when there is a need to report a health professional where there is reason to believe that they are not working in accordance with the standards of the Regulated Health Professions Act
for the purposes of this Procedure, means limited and/or constrained activities required for the performance and completion of work-related duties and tasks.
means a plan created to facilitate early return to suitable and available duties within the member’s functional abilities.
means to telephone or visit, for the purpose of expressing care and concern or for an official inspection.
When unable to complete a tour of duty or subsequently report for duty due to a work-related illness/injury, including a recurrence, shall submit a completed Functional Abilities Form (FAF) to OHS - WCS within __ of receipt
When a member requires an accommodation or restricted duties as a result of a work-related illness/injury shall, prior to returning to work, consult with __ to ensure accommodation is available.
a member of OHS-WCS
Every effort shall be made to accommodate members who have received a work-related illness/injury. The type and degree of accommodation will be based upon recommendations made through the
WSIB and OHS-WCS
When absent from work due to a work-related illness/injury, or the recurrence of a work-related illness/injury and scheduled to attend court shall immediately notify
the OIC of their Unit
When injured on duty and electing to take personal proceedings against a third party instead of accepting benefits under the WSIA, shall promptly inform their __ in writing and complete the necessary documents.
As a supervisor, when the member receives immediate medical attention, that the member is provided with a Functional Abilities Form and that the form is returned
before the completion of the current tour of duty
As a supervisor, when the member does not seek immediate medical attention prior to the completion of the current tour of duty but intends to seek medical attention at a later time, that the member is provided with a Functional Abilities Form and advised to have the form completed and returned to the OHS - WCS within __ commencing when the illness/injury occurred
seventy-two (72) hours
As a supervisor, upon receipt of a MED 1 shall report any deviation by the member to:
their OIC and their unit commander on a TPS 649
Upon being notified that a member has sustained a work-related illness/injury or recurrence of a work-related illness/injury and unable to complete a tour of duty or subsequently report for duty, the officer in charge shall ensure that supervisors perform a wellness contact after the member has been absent for __ or as directed by OHS
three (3) consecutive working days
When a member is critically injured, in addition to the reporting requirements described above, the officer in charge shall immediately notify __ of the particulars of the event
the involved member’s unit commander and the OIC - Duty Desk
As a officer in charge, when it is apparent that a member has a work-related illness/injury that is affecting or may reasonably be expected to affect the member’s performance of duty shall forward a TPS 649 to: __ requesting a fitness for duty assessment
the Unit Commander - OHS
As an officer in charge, upon being notified by a member who has experienced a material change in their medical condition with respect to a work-related illness/injury, shall immediately notify
the unit commander on a TPS 649
means the team consisting of Peer Support Volunteers coordinated through the Service to respond to incidents where critical incident stress may occur and to assist members and their families to cope after becoming involved in a traumatic critical incident.
Critical Incident Response Team (CIRT)
means an immediate informal meeting attended by an individual or a group of members involved in a traumatic critical incident to assess the need for further assistance prior to the end of shift.
means a scheduled formal meeting specifically set up for members directly involved in the traumatic critical incident to discuss reactions to the traumatic event in confidence with a qualified mental health professional.
means a Service member trained in trauma response measures and available on-call to provide ongoing assistance and support to members and their families after becoming involved in a traumatic critical incident.
Peer Support Volunteer (PSV)
Who must be contacted in all instances in which the member has requested immediate support
In determining whether an event should be reported as a “Traumatic Critical Incident”, the decision should be based on the
nature and circumstances of the event
When determining officers directly impacted by an officer–involved shooting incident, Unit commanders should consult with (as required):
the Armament Officer
and a Service Psychologist
When treatment for a substance abuse problem requires restricted duties or utilization of Service income replacement benefits shall notify
Upon becoming aware of another member’s possible substance abuse problem shall intervene by notifying __ whenever a member’s behaviour creates a safety hazard to anyone
As an officer in charge or designate, when it is determined that there are fitness for duty or safety concerns from a substance abuse problem shall immediately notify:
the unit commander of the the circumstances on a TPS 649
Who requires the employer to assess the risk of workplace violence that may arise from the nature of the workplace, the type of work or the conditions of work.
When the source of the workplace violence is external to the Service, the Officer in Charge or Designate, shall submit a copy of all reports to:
the involved member’s Unit Commander and
the Unit Commander – PRS – Investigative Unit
The EFAP provider for the Service, Shepell∙fgi, is contracted to provide assistance to
- active members (full-time, part-time and temporary), their spouse/partner and dependents
- retirees, their spouse/partner
- auxiliary members (critical incident stress only)
- lifeguards (critical incident stress only)
Prior to leaving their normal place of residence as reported in Item 1 of this Procedure, for other than routine matters or to recuperate at another location, shall notify:
the OIC of their unit