What kinds of projects require architect to do contract administration?
public projects like
Who determines how much the Contractor is owed?
Architect issues Certificates for Payment
What do you do if there is concealed and unknown conditions on site?
Contractor notifies the Architect and Owner within 21 days
What do you do if there are archaeological things, human remains or wetlands on site, not in contract documents?
Contractor immediately suspends the work, notifies Architect and Owner. Then they tell the govt who gives them the green light to proceed
When can contractor request owner to provide evidence for payment capabilities?
BEFORE work commences OR
AFTER work commences:
1. Owner fails to make payments
2. Change in work / contract sum
3. writes a letter of reasonable concern
Who pays for a building permit?
Who pays for use of existing structures?
Which means of conflict resolution are binding?
arbitration and litigation
Who signs a construction change directive?
owner and architect
What is included in the "Contract Documents"
1. General Conditions
2. Supplementary Conditions
3. Other Conditions
6. Addenda (from before)
7. Modifications (Change order, Construction Change Directives, etc)
What documents are not in the contract documents?
Instructions to bidders, sample forms, other bid information
What does the owner furnish to the contractor?
How long after notice to commence work and contractor doesn't does the owner have a right to carry out the work?
What contract is between the owner and the architect?
B141; REMEMBER SCANT
What are 4 things to obtain from the owner at the start of a project?
Who is responsible for signing the Notice of Completion? Where and when is it to be recorded? What is it commencing and within what time frame?
The owner is responsible for signing and verifying the Notice of Completion and recording it to the County Recorders office within 10 days of completion of project. The notice of completion signifies the start date of a mechanics lien being filed. For a subcontractor it must be filed within 30 days and for a prime contractor it must be filed within 60 days.
Name 3 types of changes in work or modifications and whom consent is needed from?
Change Order (architect, owner, contractor), Change Directive (architect, owner) and minor change (architect)
Who files for the Certificate of Occupancy and with what agency? What is it for?
The owner files it w/ the Building and Safety department of the city in which the project is located. Certificate of Occupancy permits occupancy of project for its intended use.
What is the starting and ending date of the architect’s Construction Administration services?
Starts with the awarding of construction contract and ends with date of Final Certificate of Payment to owner or 60 days after Substantial Completion (whichever is earlier)
What is one act of an architect that gives the contractor grounds for terminating the contract?
If the architect does not give contractor certificate of payment of the reason for withholding such.
Name 5 policies the CA Coastal Act calls for?
1. To provide for maximum public access to the recreational use of the coast
2. protection of the marine/ land resources
3. Maintaining productive coastal agricultural lands
4. Clear direction of new development, no wasteful pattern of subdivision, sprawling
5. Locations of necessary coast energy and industrial facilities
Name (5) ways the California Coastal Act can impact the design of a building?
1. Building Height
2. Location of building on site
3. Building materials
4. Access to Site
6. Tree removal
7. Erosion control
Would a single-family residence have to acquire a Coastal development permit from CA Coastal Commission?
What is the purpose of the Essential Services Building Act? What forces should it be designed to resist?
That essential services building should be able to provide the public essential services after a disaster. The building should be designed to resist gravity, wind and earthquakes.
Name 3 nonstructural components of an Essential Services Building that must function after an earthquake?
Main transformers and switching equipment, Communication systems, @ emergency back up systems
What type of building is exempt for the Essential Services Building Act?
1 story Type V or II non-rated building that is 2000 sqft. Or less.
What buildings are exempt from needing a licensed architect to prepare drawings and specifications for?
• Single family residences of wood framed construction of not more than 2 stories in height plus a basement,
• Multiple dwelling units not containing more than 4 of wood framed construction not more than 2 stories in height plus a basement,
• Garages or other apertures to buildings of wood framed construction,
• Agricultural or ranch buildings.
What agency regulates EIRs? What is an EIR and what is the purpose of it?
CEQA develops Environmental Impact Reports that identify the significant effects on the environment of a project and identify alternatives to the project and indicate the manner in which those significant effects can be mitigated or avoided.
What is a “Negative Declaration”?
A written statement briefly describing reasons that a proposed project will not have a significant effect on the environment and does not require the preparation of an EIR.
Do the materials have to be installed for a subcontractor to file a lien?
What is the difference between a mechanic’s lien and a stop notice?
A mechanics lien is a lien on the property and a stop notice is lien on funds. A mechanic’s lien cannot be used on a public project.
What are 2 elements that can protect an owner from construction liens?
• Contractor’s Affidavit of Release of Liens
• “Affidavit of Payments” of debts & claims
What are 4 things included in the contract documents?
• Owner/Contractor agreement
• General Conditions of the Contract
When does the “Contract Time” end?
Date of Substantial Completion
What is the process at Substantial Completion?
Contractor submits comprehensive list of outstanding items to be completed and requests inspection by Architect. Architect does an inspection and submits a Certificate of Substantial completion to the owner and copies the contractor.
Name 3 things a city’s General Plan would include?
• Land Use (Implemented by Zoning)
• Infrastructure (transportation/circulation)
• Open Spaces (Parks/Green Belts)
Is the soils report part of the contract documents?
Name 6 examples of local jurisdictions?
• Accessibility standards of the local code
• Building department
• Engineering (Public works)
• Fire department
• Health Department
• Planning Department
Name 5 examples of State codes?
• California Coastal Act
• SHBC (State historic building code)
• CA Energy Efficiency Standards
• Essential Services Building Act
Name 2 Federal
• Environmental Protection Agency
What is the time frame that an architect must issue to the contractor a Certificate of payment after receiving the application of payment from the contractor?
What is the purpose of CEQA? What (5) things does it have jurisdiction over?
To protect, rehabilitate and enhance the environmental quality of the state.
CEQA has jurisdiction over:
Bodies of water (other than ocean)
Historic environments (not buildings or districts)
Name 3 examples of Post Contract Evaluation Services?
Record Drawings, O & M programming services, warranty reviews
What is a CUP? Who grants them?
A Conditional Use Permit is given by the city (zoning board or planning commission) to allow a nonconforming use in a zoning ordinance if a property owner meets special conditions to ensure that the development would not adversely affect the surrounding neighborhood or public safety and welfare.
Name (5) design criteria of Sustainable Design.
1. Site Development- disturbing natural site as least as possible, site location, minimizing building footprint
2. Water Use-controlling/directing storm water/runoff, preventing erosion, using rainwater, water conservation
3. Alternative Energy Sources- solar or wind power
4. Materials- using local products, rapidly renewable building materials, recycled content
5. Indoor Air Quality- maintaining health, proper ventilation, low off gassing of materials
Name (4) types of business structures.
1. Sole proprietorship
4. LLC (Limited Liability Companies) or LLP (Partnership)
What is the definition of “negligence”? What (4) elements does the law require proof of in order for the architect to be found negligent.
Negligence is the failure to use due care to avoid harming another person or property. 1) A legal duty must have been established between the architect and the person making the claim (2) Must be shown that the architect breached the duty (3) must be shown that the breach of duty was the cause of damage or injury suffered by the other party (4) Damage shown must be actual harm or damage as a result of breach
Name (2) types of insurance the owner must carry.
1. Property insurance for the entire value of the work
2. Boiler and Machinery insurance
Name (3) ways zoning can be changed.
2. Special exceptions (CUP)
Can the owner at any time terminate the contract for his/her own convenience and with out cause?
What does OSHA stand for and who regulates it?
Occupational Safety and Health Act is regulated by the federal government on a local conduct base.
What are (4) elements that code compliance may affect during DD phase?
Stair width, rise and run
Seismic bracing dimensions
Negation of dead end corridors
Name (4) options an owner has if the bid exceeds the fixed limit of construction.
Give written authorization for the increase
Authorize rebidding within a reasonable time frame
Abandon project and terminate contract
Cooperate in revising scope and quality of project to reduce cost
Name the (4) documents included in Bid documents.
Instruction to Bid
Invitation to Bid
Bid forms and attachments
Drawings, project manual and addenda
What is anti-lien?
payment and performance bond
What does the Certificate of Occupancy certify?
That the project complies with codes, zoning and ordinances and permits the owners full use of the project.
What is the term for a written notice signed & verified by the owner that has an interest in the property that is being improved but has not caused the work of improvement (i.e. tenant improvement by the tenant)?
Notice of Non responsibility
When can a design professionals lien be pursued?
when there is a building permit or government approval in furtherance of the work of improvement has been obtained
When can you not do a design professionals lien?
owner occupied single family dwellings where the cost of construction is below $100,00
What does owner filing the notice of completion do to changing the lien time for a GC?
90 to 60 days. Sub is reduced to 30 days
What are the 6 key concepts under the professional conduct of the architect practice act?
conflicts of interest
How long to record a design professionals lien?
What kind of spec is for public projects?
open or equal specs
What is the normal coastal zone range?
1000 yards inland from mean high tide line
What is the significant coastal estuarine habitat and recreational areas zone?
5 miles from mean high tide line or to first major ridge line, whichever is less
What do you do to make sure your building isn't on a fault line? What if it is?
Hire a geologist. It must be 50 ft away from fault line
How much is defensible space?
What should you do for defensible space?
Reduce flammable material on sides and roofs of buildings (trees and twigs) and fire resistive assemblies
Name the 4 design professionals eligible for a design lien?
Licensed landscape architect
Registered professional engineer
Licensed land surveyor
Who is in charge of stationary air pollution?
Air quality management district
Does cal trans care about landscape?
Which standards test fire rated systems?
ASTM and UL
Who orders and pays for soils report?
Owner orders and pays
Who does the notice of completion paperwork?
Owner files it at county recorders office
When can contractor terminate the contract with 7 day notice?
1. Stopped for more than 60 consecutive days not contractors fault
2. Stopped for 30 days due to court
3. Work repeatedly stopped for more than 120 days in past calendar year
Is notice of completion required?
No. But it reduces lien period
What is tare space?
Area needed for circulation, walls, mechanical, electrical etc. not net assignable sf. Net + tare = gross
What jurisdiction does a trustee agency have?
A state agency over a natural resource
What is the max slope of ramp on accessible path of travel?
no more than 1:12
What sites are exempt from accessibility?
single occupant structures
catwalks, crawl spaces, elevator pits, toll booths
walk in refrigerators
Are temporary facilities required to be accessible?
How far should accessibility extend to?
from the outside of the site to inside. Not all paths in building need to be accessible, but you need an in.
How many accessible entrances do you need?
at least ONE and at least 60% of total entrances to building must be accessible (service entrances don't count)
How many accessible stalls do you need?
How many van accessible stalls do you need?
one of every 6 accessible spaces
What is the width of an access aisle? van access aisle?
8' (16' total width for van)
What is the clearance for seating of rear entry? side entry?
36" x 60" side
each with a companion seat
What is the max counter height? What is the minimum clear space?
max counter height = 34" (2'-10")
minimum clear space = 27" (2'-3")
How many accessible tables and spaces and sinks?
What are the dimensions of a unisex toilet clearspace?
How many ambulatory spaces?
if theres 6 or more, you need at least 1 + wheelchair
What are the dimensions of an elevator?
68"x51" with 36" minimum opening
Are citizen's advisory committees appointed?
yes. it is a group of community members appointed by local board or agency to provide input and feedback on project proposals
School and Education Committee, Government Affairs, and Planning and Land Use Committee are examples of Citizens' Advisory Committees.
Does locating trash dumpsters and biologists help with storm water runoff?
Yes. And catch basin/no disturbance zones
What is when a land gets too wet for upland vegetation and standing water is not too deep for vegetation?
What is the urban area, coastal zone in the ca coastal act?
Generally extends inland less than 1000 yards
When do you use state water resource control board?
If more than one acre of land will be disturbed
What act insures non essential elements such as switching equipment and emergency back up generators remain i operation after an earthquake?
Essential services building seismic safety act
What act is to provide for safe schools?
What are pre fire management plans?
Fuel breaks to stop wildfires
Wildfire protection zones
Controlled vs contained fire
Controlled = jumping
Contained = surrounding
Where do you find earthquake zone maps?
Local planning and or california geological survey
What is a fracture in the crust of the earth along which rocks in one side have moved relative to those on the other side?
What is when movement on a deep fault within the earth breaks through the surface?
Who determines 100 year flood plains?
Federal emergency management agency FEMA
Who pays for environmental impact report?
Who is the enforcement agency is police station owned by the state of California?
Division of state architect. DSA enforces state owned/leased state facilities if essential service
What is not part a separate cbsc code?
Structural. It is in CBC
The standard concerned with establishing minimum standards for materials and material assemblies and provide a reasonable level of exterior wildfire exposure protection for buildings in Wildland-Urban interface Fire Areas is the_____
Wildland-Urban Interface Fire Area Building Standards
are non-load bearing partitions live loads or dead loads?
what code makes standards for fire extinguishers?
At what phase in a project is the project manual assembled?
who typically enforces codes, covenants and restrictions?
home owners assocications
what are some things in codes covenants and restrictions?
types of materials
colors of exterior
weight limit of dogs
what is not a mandatory element of general plan?
What are the 7 mandatory elements of the general plan?
The plan that utilizes maps and designated zones for allowable land uses, identifies open space, and indicates restrictions on building use is the
The plan that is a community type plan that often takes precedence over the broader plans is the
A code or regulation that restricts overnight parking for recreational vehicles on any street in a particular neighborhood is known as
The State of California is under the jurisdiction of which division of the US Army Corps of Engineers?
South pacific division
The US Army Corp of Engineers administers
Section 10 of the Rivers & Harbors Act of 1899, Section 404 of the Clean Water Act
The project manual is the written portion of the Construction Documents. The project manual consists of the following
Invitation to Bid, Instruction to Bidders, Specifications, owner/contractor agreement
what phase is making a project manual?
In which phase requires the Architect to consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the cost of the work according to AIA B201?
An additional clarification provided by the Architect during the Bidding & Negotiation Phase is referred to as
You have presented three different schemes for a new library to the Board of Directors. They like what you have presented but they would like to explore two more very different options. The work associated with these two more options would be considered
The Planning Department will review the following
lot coverage and building height, location of curb cuts, setbacks
Who reviews for energy compliance?
building and safety department
What would the california department of transportation be concerned with?
Location of curb cuts in proximity to the intersection,
Directional signage near the highway
The Environmental Health Department is considered which kind of agency?
How many major programs are in place under the State Water Resources Control Board?
Which agency is administered through 9 regional boards?
State Water Resources Control Board
Which agency directly enforces the Clean Air Act?
Air Resources Board (division of California EPA)
Which agency directly enforces the Clean Water Act?
State Water Resources Control Board (division of california EPA)
The project is an office building within a half mile of the local airport. What are the concerns according to the rules and regulations set forth by the Federal Aviation Administration?
Obstructions in flight path, Marker lights on buildings are the items the FAA would be concerned with on a project
Which agency requires any equipment that emits pollutants into the atmosphere obtain permit from the district, Put limits on VOC contents of building components such as paints, and sealants
South Coast Air Quality Management District (SCAQMD)
What is a requirement for the California Water Resource Control Board to intervene?
Local agencies that will review a private school project located near a wetland reserve are
Planning Department, Building & Safety Department, Environmental & Public Works, Transportation Department
Which project schedule type is good for detailed and complex projects?
critical path method
According to AIA B201, which two anticipated dates must be indicated in Article 1?
Commencement of Construction Date, Substantial Completion Date
what do you do if the owner changes the scope of work during a phase?
agree as an additional service
According to AIA B201, the _______ shall establish and periodically update the Owner's budget for the Project.
According to AIA B201, the Owner and Architect may rely on the _________ . Both parties, however, recognize that such information may materially change and, in that event, the Owner and Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation.
What agencies/acts do you need if there is an endangered species on your project?
CA dept of fish and wildlife
US fish and wildlife
Marine Life Protection Act
What do you do if there is radon in your building?
install underfloor ventilation.
ventilation in attic
use a sump pump
What agencies if there is a creek on site?
Regional Water Quality Control Board
US Army Corps of Engineers (not involved with endangered species)
When is architect responsible for site inspections?
substantial and final completion
What are 2 concerns with fire hazard severity zone?
probability of burning and probable fire behavior
What part of code is bidding process in?
california public contract code
When is california coastal commission not involved in a coastal zone?
sf bay area (bay conservation and development commission)
if there is a local coastal program
what kind of load is furniture?
when are stem walls apropriate?
soils with bearing capacity
Who manages stationary source pollution?
air quality management district
Which agency cares where you place your dumpster?
If your project is in a coastal zone, what do you do?
need a coastal development permit. (in area of 50% development)
1. Local coastal prgram
2. Coastal commission review
What are exempt permit from california coastal act?
improvements for single family/public works
if no EIR
Which of the following consultants deals with topography and existing site features?
The Standard Form of Architect's Services is known as AIA
Based on preliminary site analysis and selection of a site, prepare a conceptual site development drawings which may include land utilization, structure placement, facility development, development phasing, access and circulation of vehicles and pedestrians, parking facilities and utility systems. Analyze surface and subsurface conditions, ecological requirements, deeds, zoning, and other legal restrictions, landscape concepts and features. According to the B203, Site Evaluation and Planning, this description would be
site development planning
You are designing a Marine Oil Terminal. Which CBC amendments apply to your project
All California amendments adopted by State Land Commission
What 2 methods would you use for cost estimating during the site analysis phase?
unit method, historical data
Which of the following items would the planning department review during plan check?
Type of use, Setbacks, Lot coverage
fire protection and energy is building department
What are two items the transportation department would review during plan check?
Traffic flow and intensity, Location of curb cuts
Which department checks for parking spaces?
During construction the Owner has selected another hardwood floor that is more expensive. Which document will you use?
G701 Change order
The Statement of Special Inspections shall identify the following item(s)?
The type and extent of each test, the type and extent of each special inspection, the work that requires special testing/inspection, additional requirements for seismic or wind, requirements for continuous inspection or periodic inspection
How can the Owner verify the subcontractor has been paid by the Contractor?
The Owner can request written evidence from the Contractor
what are the 7 services according to the architect practice act?
According to the Architects Practice Act, the following are considered professional services (these are right out of the Practice Act);
a. Investigation, evaluation, consultation, and advise
b. Planning, schematic and preliminary studies, designs, working drawings, and specifications
c. Coordination of the work of technical and special consultants
d. Compliance with generally applicable codes and regulations, and assistance in the governmental review process
e. Technical assistance in the preparation of bid documents and agreements between clients and contractors
f. Contract administration
g. Construction observation
What are two types of structures an unlicensed individual may do?
Multiple dwelling units (no more than 4) wood frame construction, no more than 2 stories + basement in height AND Single family detached dwellings of wood frame construction no more than 2 stories + basement in height
A specific type of chart that illustrates a project schedule including start and finish dates is referred to as a
which agency makes correctional treatment centers?
which agency makes local detention centers
CSA, Correction Standards Authority
The Environmental Health Department is considered which kind of agency?
When does the Contractor will submit AIA G706A, Contractor's Affidavit of Release of Liens?
With Final Application and Certificate for Payment to the Architect
How many days after not receiving payment can the contractor stop the work?
7 days with written notice
A fire is considered to be ______ when it is surrounded on all sides by some kind of boundary but it is still burning and has the potential to jump a boundary
A fire is considered to be ________ when no further threat of it jumping a containment line.
What 3 codes are in the Architect Practice Act?
The Architects Practice Act is comprised of three codes;
1. Business & Professions Code
2. Corporations Code
3. California Code of Regulations
Which company is an independent product safety certification organization?
In which Phase would you produce the working drawings?
Who issues the Certificate of Occupancy?