Topic 1 - Project Management Fundamentals Flashcards Preview

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Flashcards in Topic 1 - Project Management Fundamentals Deck (30):
1

Projects are influenced by what factors and conditions?

Culture, Environmental Factors, Process Assets

2

What are the characteristics of a project?

Produces a unique product/service/result
Temporary
Elaboration

3

Factors/Conditions that influence projects?

Assets
Culture
Environment

4

Programs' relationship to Projects

Coordinate project benefits
Include projects and ongoing work
Group related projects
Greater control over project outcomes
Sharing project resources

5

Portfolios' relationship to Programs

Use project info for planning
Strategy/goals impact projects
Prioritize projects and resources
NOT grouped projects for central mgmt.

6

Project Manager fundamental responsibilities

Update plans
Balance demands
Achieve objectives
Balance expectations
NOT motivate project team

7

Project Manager to Stakeholders

Resolve issues
Communicate benefits
Communicate purpose
Inform results
Inform progress

8

Functional Managers contribute...

administrative services to support a project.

9

PMOs (Project Management Offices) manage...

shared resources and procedures.

10

Relationship: Product and project life cycles

Company can choose to see it all as one project.
Project life cycles supplying samples may be one stage.

11

Characteristics of project phases

End at natural decision points
End w/ transfer of work/output
Repeat PM processes
Usually sequential (in sequence, one at a time)

12

Components of Knowledge Areas

*anything ending in "management"
Cost
Procurement
HR
Quality
Stakeholder

Integration, Risk, Time, Scope, Communications
NOT: Define scope & Initiating management

13

Iterative nature of PM process groups

P&E process repeat until finished (planning&execution)
M&C repeat, start-finish of a project/phase (monitor&control)
Initiating & Closing process don't repeat in a phase.

14

Key Roles PMBOK management profession

Document PM principles of PMI
Guides PMs via best practice
Written guide

15

Relationship: project life cycle and stages

Starting, org&prep, closing stages have aligning phases
Carrying out project work NOT align w/ single phase
Project LC is made up of all project phases

16

Characteristics of project LC

High risk at start bc software not developed/tested
Most staff needed once work/building software starts
Changes easy at start. Harder after implementation
starting stage NOT divided into phases/sub-phases

17

PMI and its role

Leading association
Sets standards
Globally recognized

18

Monitoring & Controlling Process Group examples

Compiling information
Tracking progress

19

Objectives of Closing Process Group

Formally close project or phase
Finalize all project activities

20

Initiating and Closing Process Groups

Initiating Group loses momentum after Planning begins
Closing activities peak as Monitor/Control end

21

Planning Process Group

Planning starts at beginning
Accelerates as Initiating slows down
As Planning ends, Closing peaks

22

Executing Process Group

Starts slow
Overlaps all other groups

23

Monitoring & Controlling

Peak in the middle of the project life cycle
Take place throughout life cycle

24

Outputs of Initiating Process Group

Project Charter
Stakeholder Register

25

PM process

Planning risk management
Monitoring and Controlling project work

26

Product-oriented process

conducting product related test
researching product

27

Relationship: project processes, org processes, enterprise environmental facotrs

Enterprise environmental factors typically constrain
Existing org process assets can be tailored to project

28

Project Planning

Planning happens simultaneously, across KAs
process implemented, documents updated throughout
output is PM plan

29

Activities of project closure

create database
record improvements
performance reviews

30

Activities of project execution

Documenting
Supervising
Recommending