Chapter 7: Organization Flashcards
What is the purpose of the Organization theme?
The purpose of the Organization theme is to define and establish the project’s structure of accountability and responsibilities (the who?).
Which PRINCE2 Principle is the Organization theme connected to?
The “Defined roles and responsibilities” Principle.
Define “Stakeholder”.
A Stakeholder is an individual, a group or organization that can affect, be affected, or perceive itself to be affected by an initiative (i.e., a programme, project, activity or risk).
TRUE or FALSE:
The Organization theme defines jobs to be allocated to people on a one-to-one basis. Meaning, one person will have one role.
FALSE
Roles can be shared or combined according to the project’s needs, but the responsibilities must always be allocated.
Which are the three principal categories of project stakeholders?
Business, user and Supplier.
The three principal categories of project stakeholders are business, user and supplier. What are the roles corresponding to each of these categories?
Business - EXECUTIVE
User - SENIOR USER
Supplier - SENIOR SUPPLIER
What is the reason PRINCE2 has project board and a project manager roles that are not intertwined?
PRINCE2 separates the direction and management of the project from the delivery of the project’s outputs (the day-to-day) by using the principle of manage by exception.
What are the four levels of management in the project management structure?
Which ones are part of the Project Management Team?
Corporate, programme management or the customer
Project Board (directing)
Project Manager (managing)
Team Manager (delivering)
Project Board, Project Manager and Team Manager are part of the Project Management Team
Which entity is accountable for the success of the project out of the four levels of management?
The project board.
Which entity is described by:
* Responsible for the direction and management of the project within the constraints set out by the higher entity
* Approves plans and resources
* Authorizes deviations that exceed or are forcasted to exceed stage tolerances
* Approves the completion of management stages and authorizes the start of the next management stage
* Communicates with other stakeholders
The Project Board
Which entity/ who is responsible to ensure that project’s products are in accordance with the time, cost, quality, scope, benefits and risk goals set out in the beginning of the project?
The Project Manager
Which entity is responsible to identify and appoint an Executive?
The Corporate, programme management or customer
Which entity/ who is responsible to deliver the project product and its components to an appropriate quality within a specified timescale and cost?
The team manager.
Are people who oppose a project considered stakeholders of a project?
Yes
What are the minimum requirements for the Organization Theme?
A project must:
* define its organization structure and roles; all responsibilities in PRINCE2’s role descriptions must be fulfilled
* document the rules for delegating change authority responsibilities, if required
* define its approach to communicating and engaging with stakeholders
What are the two products that are produced and maintained for the Organization Theme?
What do these provide?
- PID - in the context of the organization theme, the PID sets out the project management team structure and roles
- Communication management approach - describes the means and frequency of communication to internal and external stakeholders
TRUE or FALSE:
PRINCE2 projects must have a project board regardless of the size and complexity of the project.
TRUE
TRUE or FALSE:
PRINCE2 require that three people are on the project board.
FALSE
On smaller/simpler projects, the three project board roles can be combined.
Out of the members of the project board, who is ultimately accountable for the project’s success and is also the key decision maker?
The Executive
TRUE or FALSE:
The project board is a democratic structure. Each member votes for a decision and if the majority agrees, the decision passes.
FALSE
The key decision maker is the Executive.
Define the role of the Executive.
The executive’s role is to ensure that the project is focused on achieving its objectives and delivering a product that will achieve the forecasted benefits.
Should the Executive role be taken by one person, or can there be multiple taking this role?
One single person, so that there is a single point of accountability for the project.