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IDC Unit 4 > 4.2 Safeguarding Medical Record Information > Flashcards

4.2 Safeguarding Medical Record Information Flashcards

1
Q

Who is responsible for administering and supervising the execution of the Privacy Act for the Department of the Navy (DON)?

A

Chief of Naval Operations.

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2
Q

Who acts as the Privacy Act principal coordinator for the SECNAV?

A

Chief of Naval Operations.

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3
Q

Who is responsible for administering and supervising the execution of the Privacy Act Program within the Marine Corps?

A

Commandant of the Marine Corps.

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4
Q

As the SMDR, IDC’s must familiarize themselves with what?

A

The provisions of HIPAA,

DON Privacy Program (SECNAVINST 5211.5e).

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5
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Permitting personnel to know what?

A

What records are maintained.

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6
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Allowing access to patients what?

A

Records.

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7
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Permitting amendment of such records when what happens?

A

Discrepancies are noted.

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8
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Preventing records from being what?

A

Obtained for one purpose from being utilized for another purpose without consent.

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9
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Requiring the what?

A

Collection,

Maintenance,

Use or dissemination of records for necessary and lawful purposes only.

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10
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Ensuring information is what?

A

Current and accurate for the intended use.

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11
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Ensuring what?

A

Adequate safeguarding.

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12
Q

Independent Duty Corpsman,

Are responsible for safeguarding the rights of others by,

Ensuring requests for actions concerning what?

A

Records,

And are acted upon promptly.

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13
Q

Which officials have the authority for releasing information from the medical record?

A

Those with cognizance over the requested matter, are authorized to release information from the medical record.

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14
Q

Who else has the authority to release medical record information?

A

System managers,

As designated in the Department of the Navy’s (DON) compilation of systems notices (periodic OPNAVNOTE’s 5211).

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15
Q

Officials are authorized to respond to requests for what reasons?

A

Notification,

Access,

Amendment of records.

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16
Q

The standards under which information can be released from medical records,

The following guidelines should be utilized when considering release of information or transcripts from medical records,

To the public?

A

Individual information is of a private and confidential nature,

Any disclosure of which would constitute an invasion of privacy and should NEVER be made.

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17
Q

The standards under which information can be released from medical records,

The following guidelines should be utilized when considering release of information or transcripts from medical records,

To the individual concerned?

A

Individual information is of a private and confidential nature,

Any disclosure of which would constitute an invasion of privacy and should NEVER be made.

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18
Q

The standards under which information can be released from medical records,

The following guidelines should be utilized when considering release of information or transcripts from medical records,

Release to other government agencies?

A

Release to other government departments and agencies on a need-to-know basis only.

19
Q

The Health Insurance Portability and Accountability Act (HIPAA) of 1996 provides further guidance on what?

A

Reasonable and appropriate safeguards for medical information.

20
Q

STATE the purposes of disclosure accounting for releasing of information

Purpose?

A

Each activity will keep an accurate accounting of information released,

To allow individuals to determine to whom their records have been disclosed.

21
Q

Procedures for informing persons of disclosure information,

What form must be used to record disclosure of information?

A

OPNAV 5211/9,

Disclosure Accounting Form.

22
Q

OPNAV 5211/9,

Disclosure Accounting Form,

Is preprinted where?

A

Preprinted in part 3 of the NAVMED 6150/2_,

Military Health Treatment Record jacket.

23
Q

The procedures for amending records:

Individuals may request amendments of their personal records when the records are what?

A

Inaccurate or irrelevant.

24
Q

The procedures for amending records:

The individual must provide what?

A

Adequate support for the request.

25
Q

The procedures for amending records:

The request for amendment shall:

Be in writing except for what?

A

Routine administrative changes,

Such as change of address.

26
Q

The procedures for amending records:

The request for amendment shall:

Contain sufficient information to do what?

A

Identify and locate the record.

27
Q

The procedures for amending records:

The request for amendment shall:

Include a description of what?

A

The information to be amended and the reason for the amendment.

28
Q

The procedures for amending records:

The request for amendment shall:

Contain copies of available what?

A

Documentary evidence supporting the request.

29
Q

The procedures for amending records:

The burden of proof for an amendment, rests with who?

A

The individual.

30
Q

How long does the systems manager or official with cognizance over the subject matter have to provide the individual a written acknowledgment of the request?

A

Within 10 working days of receiving an amendment request.

31
Q

Only under exceptional circumstances should more than ____ working days be required to complete the action on an amendment request?

A

30 Working Days.

32
Q

STATE the penalties for violations of the Privacy Act Criteria:

It is unlawful to maintain systems of what?

A

Records about individuals,

Without prior authorization from the CNO (DNS-36).

33
Q

STATE the penalties for violations of the Privacy Act Criteria:

What is wrongful disclosure?

A

Knowingly makes a disclosure to anyone not entitled to access.

34
Q

STATE the penalties for violations of the Privacy Act Criteria:

What is wrongful requesting or obtaining records?

A

Requests or obtains a record of another individual under false pretenses.

35
Q

STATE the penalties for violations of the Privacy Act Criteria:

____ criminal penalties are authorized against individuals for violation of the Privacy Act?

A

Three.

36
Q

STATE the penalties for violations of the Privacy Act Criteria:

All three are ____ punishable by fines up to how much?

A

Misdemeanors,

$5,000,

Courts may also award civil penalties.

37
Q

STATE the penalties for violations of the Health Insurance Portability and Accountability Act (HIPAA):

Wrongful disclosure of individually identifiable health information includes the following penalties?

A

Fine of $50,000 and up to one-year imprisonment, or both.

38
Q

STATE the penalties for violations of the Health Insurance Portability and Accountability Act (HIPAA):

Wrongful disclosure of individually identifiable health information includes the following penalties:

If committed under false pretenses, a fine of not more than how much?

A

$100,000,

Up to five years imprisonment,

Both.

39
Q

STATE the penalties for violations of the Health Insurance Portability and Accountability Act (HIPAA):

Wrongful disclosure of individually identifiable health information includes the following penalties:

If the wrongful conduct involves the intent to sell, transfer, or use individually identifiable health information for commercial advantage, personal gain, or malicious harm; results in a fine of not more than what?

A

$250,000,

Up to ten years imprisonment,

Or both.

40
Q

LIST the requirements of the Privacy Act Statement DD 2005,

The form provides patients the advice required by what?

A

The Privacy Act of 1974.

41
Q

LIST the requirements of the Privacy Act Statement DD 2005,

Members during in-processing (i.e. MEPS) must do what with this form?

A

Read and sign this form.

42
Q

LIST the requirements of the Privacy Act Statement DD 2005,

If the individual declines to sign the DD 2005, an explanatory entry on what form will be made?

A

SF 600.

43
Q

LIST the requirements of the Privacy Act Statement DD 2005,

DD 2005 is located where?

A

Preprinted in part 2 of the NAVMED 6150/2,

Military Health Treatment Record jacket.

IDC Unit 4 (11 decks)

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