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SURI > Chapter 2 > Flashcards

Chapter 2 Flashcards

1
Q

Who is the Departmental Records Management Liaison Officer (DRMLO)?

A

Is the Central Records Bureau Commander and is responsible for coordination of the departmental records management program. Questions regarding the release of records SHOULD be directed to the
DRMLO.

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2
Q

All requests for statistical information will be forwarded TO

A

Communications and Technology Services Bureau (CTSB)

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3
Q

To ensure continuity of command, when section supervisors or above will be on leave for more than ______, a memorandum (Annex B) designating an acting supervisor shall be prepared.

A

40 hours

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4
Q

Acting Rank Exceeding 30 calendar days

A

If the acting rank time period exceeds 30 calendar days, a new memorandum is required. The Personnel Management Bureau (PMB) shall be responsible for verifying all acting rank memorandums related to position vacancies. Furthermore, within 30 calendar days, FAB is responsible for immediately notifying element commanders of any position, within their respective element, that has been eliminated or reallocated.

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5
Q

When personnel from two or more departmental elements are engaged in a joint operation, who shall be in charge of the operation?

A

the senior officer of the element which initiated the operation shall be in charge.

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6
Q

No more than __ employees should be under the immediate control of an individual supervisor, unless the variables of the situation or the needs of the Department dictate otherwise.

A

12

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7
Q

definition: Order

A

A written or oral directive issued by a superior to a subordinate or group of subordinates in the course of duty.

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8
Q

definition: Special order

A

An order which contains directives of temporary duration or which includes assignment, transfer, promotion or demotion of an employee, or other personnel action.

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9
Q

definition: Obedience to orders

A

Employees shall obey all orders and instructions that are not contrary to a law, ordinance, or departmental rule and are issued by a superior or relayed from a superior by an employee of the same or lesser rank.

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10
Q

True or False:

No employee shall knowingly obey any order which is contrary to a law or ordinance.

A

True

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11
Q

True or False:

Responsibility for refusal to obey an order rests with the subordinate and does not requires justification.

A

False

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12
Q

what is the procedure of an employee who receives an order which he believes to be contrary to a departmental rule?

A

the employee must first obey, and then may appeal.

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13
Q

To whom shall an employee who receives an order which he believes to be contrary to a law, ordinance, or departmental rule report and appeal it to and how?

A

the employee shall report it in WRITING to the concerned division chief.

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14
Q

Conflicting orders

A

Upon receipt of a conflicting order or instruction, the employee shall advise of the conflict. the latter command shall be obeyed first.

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15
Q

Departmental elements will report all unusual or serious incidents to?

A

CB Shift Commander

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16
Q

Mutual Aid:

Any mutual aid assistance provided to or received from outside agencies shall be reported immediately to who?

A

Communications Bureau Shift Commander.

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17
Q

All departmental automated systems activities will be coordinated through the_________. Actions related to implementation of policy or support of automated systems are coordinated through the________ in conjunction with the Technology Advisory Board (TAB). The ___ is responsible for development, implementation, and enforcement of management and standards for all automated systems.

A

1) Office of thethe Chief Financial Officer (OCFO)
2) Information Technology Services Bureau (ITSB)
3) ITSB

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18
Q

The ITSB is responsible for providing maintenance and service support to all departmental computer equipment, infrastructure, and operating system software with the exception of

A

Homeland Security Bureau’s PenLink application, the MDPSTI’s Computer Based Training application, the Automated Fingerprint Information System (AFIS), and Forensic Systems managed by the Forensic Services Bureau.

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19
Q

A portable computer will not be left unattended unless

A

it has been placed in a secure location.

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20
Q

True or False:

A vehicle trunk will not be used as a storage location for a portable computer during off-duty hours.

A

True

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21
Q

True or False:
During duty hours, a portable computer will not be routinely stored in a parked or otherwise unattended vehicle. It may be temporarily secured in a locked vehicle trunk for limited periods of time when an operational situation makes it necessary.

A

True

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22
Q

How will an Officer transport a portable computer?

A

in its carrying case, if provided, on the floor of the passenger compartment of a vehicle, or in a vehicular mount, if installed.
Portable computers will not be transported in the trunk of a vehicle.

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23
Q

what is the Guardianship Alert Message (GAM)

A

who acts as the public service guardian for indigent adults, referred to as wards, who are adjudicated incapacitated by the Eleventh Judicial Circuit of Florida. GAM is a non-criminal resource alert message displayed within the Criminal Justice Information System (CJIS) providing the ward’s public guardian contact information.

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24
Q

What information may CJIS users obtain about the ward utilize GAM real time information?

A

(1) Residential address or adult living facility address
(2) Mental disabilities
(3) Health issues
(4) Vital medication necessities
(5) Other resources and information as needed

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25
Q

What bureau is serving as the Department’s liaison and overseeing the GAM Program?

A

The Special Victims Bureau (SVB)

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26
Q

Who is the person tasked with authenticating all GAM requests?

A

The SVB Major or designee

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27
Q

The Guardianship Program of Dade County, Inc., is required to notify SVB of any changes of a ward’s status within how long and who shall SVB notify of any changes of a ward’s status?

A

24 hours.

Central Records Bureau

28
Q

Field Interview Report System (FIRS): Computerized system which stores subject information on individuals who have had a Field Interview Report completed by an MDPD officer. The eFIR application provides the ability to perform queries on any of the data elements captured under the FIR system. How many fields on the form?

A

There are over 100 fields on the form.

29
Q

The MCUs have the capability to communicate car-to-car and car-to-station. What federal agency regulates radio communications made using the MCU?

A

FCC

30
Q

In the event that an MCU is stolen, to whom the assigned custodian must immediately report the theft to?

A

to his or her supervisor, and to the Enterprise Technology Services Department (ETSD) Customer Service Center at 305-596-HELP (4357).

31
Q

True or False:

Drivers can perform laptop functions that require more than the push of a status button while the vehicle is in motion.

A

False

The driver shall not perform the laptop functions that require more than the push of a status button while the vehicle is in motion.

32
Q

Who is designated as the Departmental Records Management Liaison Officer (DRMLO) and is responsible for development and implementation of the departmental records management program?

A

The Central Records Bureau (CRB) Commander, or its designee.

33
Q

For ease of identification, what are the four categories that departmental files are divided into?

A

Administrative files, investigative files, intelligence files, and juvenile files

These categories only establish the overall retention and disposition classifications for determining file maintenance procedures. Questions concerning proper retention and disposition instructions will be directed to the DRMLO.

34
Q

when shall Professional Compliance Bureau (PCB) inspect each departmental element’s records management program

A

during scheduled staff inspections are conducted or during the normal inspection process. Additionally, informal inspections shall be conducted by organizational records management coordinators throughout the year.

35
Q

The DRMLO will assist records management coordinators in providing copies or certified copies of records. Computation, collection, and processing of fees for copies of public records shall be as follows:

A

When the nature or volume of records would require extensive clerical or supervisory assistance (over 20 minutes) by departmental personnel, the person requesting the documents will be charged, in addition to actual duplication costs, the hourly rate including fringe benefits of the employee(s) providing the service.

36
Q

For charges of $.50 or more during a public record request, the following steps shall be taken

A

a. Complete a Public Records Request form
b. Provide an Official Receipt or a cash register receipt to the customer for revenue collected.

c. Forward collected revenue to the Fiscal Administration Bureau (FAB).
(1) If revenue is recorded on a cash register tape, prepare one Official Receipt for the entire day’s receipts; attach the portion of the cash register tape reflecting the total, and forward with funds to FAB.
(2) If revenue is not recorded by cash register, prepare a memorandum (Sample, Annex F) to transmit funds and Official Receipts.

37
Q

Release of juvenile offender records

A

a. Arrests made prior to October 1, 1994: Release only the name and address of juveniles 16 years of age or older. Information on juveniles under 16 years of age may not be released.
b. Arrests made since October 1, 1994: Same as 1, above, except that the Department may release the name, photograph, address, and crime/arrest report of a child taken into custody for a violation which, if committed by an adult, would be a felony; or for juveniles found by a court to have committed three or more violations of law which, if committed by an adult, would be misdemeanors.
c. Confidential information on juveniles arrested prior to October 1, 1994, is available by court order upon showing of good cause.

38
Q

who are the Capital Collateral Regional Counsel or Similar Organization

A

is a Tallahassee-based governmental agency that provides legal representation to indigent persons sentenced to death

39
Q

Any departmental element receiving a public record request from the Capital Collateral Regional Counsel, or similar organization shall immediately forward the request to whom?

A

Central Records Bureau (CRB) Commander for coordination and response.

40
Q

For requests for public records known or believed to be associated with legal or administrative proceedings involving the Department or the County, immediately notify whom?

A

Police Legal Bureau (PLB) of the request and follow instructions concerning display or reproduction of the requested records.

If the request is in writing, forward a copy of the request to PLB within 24 hours of receipt. If advised to provide a written response to requester, forward an informational copy of the response to the PLB within 24 hours

41
Q

What are the goals of the staff inspection and when does the department conduct the inspection?

A

the goal is to provide the Director and his staff with systematic, objective reports concerning the Department’s efficiency and effectiveness.

Inspect all organizational components every three years

42
Q

Level I Inspection

A

An in-depth inspection wherein 80 percent or more of all facets of the inspected element’s personnel, facilities, operations, and equipment are inspected. The on-site phase of the Level I Inspection normally takes from 15 to 30 days to complete, and an inspection report is prepared.

43
Q

Level II Inspection

A

An inspection of lower intensity than the Level I Inspection. At least 25 percent of the inspected element’s personnel, facilities, operations, and equipment will be inspected. At least 50 percent of the personnel will complete employee survey questionnaires.

44
Q

how long does the on-site phase of the Level II Inspection normally takes to complete and what report must be prepared?

A

It takes from 5 to 10 days to complete, and an inspection report is prepared.

45
Q

When the Staff Inspections Supervisor shall provide telephonic notification of the projected date of the inspection to the commander of the element to be inspected?

A

Approximately six months prior to an inspection

46
Q

At least one week prior to the inspection, how does the the Professional Compliance Bureau Major will notify the commander of the element to be inspected and what will the memorandum include?

A

via memorandum, of the impending inspection. The memorandum will include specific requests for any documents, records, data, or additional staffing required.

47
Q

What will be inspected in the Administration Section during a LEVEL II inspection?

A

At least 25 percent of the personnel files will be examined. Work schedules, off-regular-duty logs, overtime and leave controls, and health and welfare records will be reviewed for compliance with prescribed directives.

48
Q

A copy of the inspection report is forwarded by the Professional Compliance Bureau through the chain-of-command to the inspected element within how long for a response?

A

30-day trace for a response.

49
Q

Six months after the consolidated report is approved, the Staff Inspections Section will prepare a trace for the signature of the concerned Assistant Director or Director if not in an Assistant Director’s chain-of-command. The trace will direct the commander of the inspected element to prepare a report, within_______

A

30 days

50
Q

True or False:
Personnel are subject to inspection on a daily basis for compliance with Personal Appearance; demeanor; and the use and maintenance of equipment These daily inspections are normally informal, and do not require documentation unless a deficiency is observed.

A

True

51
Q

Formal personnel inspections, which include document and equipment inspections, are to be conducted at least ____ , in ______ and November, and documented on the________________

A

semiannually, May, Personnel Inspection Report

52
Q

Who will maintain a personnel inspection file containing Personnel Inspection Reports for each member of that element?

A

The concerned element

53
Q

Any discrepancies disclosed during the personnel inspection will be documented along with corrective action taken, and a copy will be sent to who?

A

the Staff Inspections Section

54
Q

When inspections reveal safety discrepancies or serious service-related problems, an entry shall be made on the_________. In addition, discrepancies shall be brought to the immediate attention of the on-duty supervisor with a notification to the affected district/bureau commander.

A

Daily Incident Report.

55
Q

When inspections reveal safety discrepancies or serious service-related problems, what shall LIEUTENANTS ensure?

A

Lieutenants shall ensure that required roll calls are held, and orders and other information are communicated.

56
Q

When inspections reveal safety discrepancies or serious service-related problems, what shall SERGEANTS ensure?

A

Sergeants Shall accomplish the following:

  1. Make careful inspections of their subordinates for punctuality, appearance, weapons, other necessary equipment, and patrol vehicles.
  2. Monitor subordinates’ activities relating to proper radio procedures, call distribution, calls holding, public contacts, and citizen complaints regarding service received.
  3. Within 30 days after any discrepancy is detected, forward a memorandum to the district/bureau commander indicating corrective action taken or reasons for not taking corrective action, e.g., required training canceled
57
Q

MDPD INTERNAL AUDITOR:
To ensure the accuracy of expenditure reports and compliance with established departmental procedures, the MDPD Internal Auditor, assigned to the Staff Inspections Section, will conduct _______on-site financial audits of all departmental authorized cash funds.

A

annual

58
Q

Audit reports reflecting discrepancies or recommendations for improvement will be directed to ______ with a copy to the concerned assistant director, division chief, audited element commander, and the Fiscal Administration Bureau Commander.

A

Director

59
Q

Audit reports reflecting discrepancies or recommendations:

The audited element commander will submit a response memorandum, not later than ___days after receipt of the report, via the appropriate chain-of-command, to the Director, with a copy to the Staff Inspections Section, utilizing the format described in Annex P, indicating follow-up action.

A

30

60
Q

If the audit report reflects no discrepancies or recommendations for improvement, who will it be directed to?

A

it will be directed to the audited element commander with a copy to the Fiscal Administration Bureau Commander.

61
Q

Any new or revised form reflected in the Departmental Manual or other departmental directive, regardless of originating element, requires review by the ____ and approval by the _____.

A

PCB, Director

62
Q

All forms originated within the Department must have an MDPD number assigned by____.
The number consists of four identifiers, e.g., 32.02.04-01A, and when practicable, appears on the lower left corner of the form.

A

PCB

63
Q

The _______________ establishes departmental locator codes for departmental entities.

A

Personnel Management Bureau

64
Q

FORM Quantity Restrictions:

When annual usage is less than____, copies will be reproduced on a copy machine as required.

A

500

65
Q

FORM Quantity Restrictions:
When annual usage is over 500, but less than 5,000,and the request is not for multi-copy no-carbon-required forms or special handling, e.g., padding or hole punching,

A

entities will utilize the MDPD Central Records Bureau by submitting a Printing Work Order

66
Q

FORM Quantity Restrictions:

When annual usage is over 5,000 or fine quality printing is needed,

A

Requesting entities will consult with the Fiscal Administration Bureau.

67
Q

For outside vendor specialized printing of FORM?

A

Two samples of document to be printed if vendor is known or pre-approved or six samples for other orders (allow 30 to 90 days for completion).

SURI (7 decks)

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