Chapter 6

Question 1

what is a Capital Equipment?

Answer 1

Non-consumable property with a value of $750 or more and a normal life expectancy of more than one year.

Question 2

Definiton:

Custodian Delegate

Answer 2

Commander/supervisor who has been empowered with the use and immediate control of capital equipment at a designated inventory location.

Question 3

Definiton:

Departmental Inventory Officer:

Answer 3

MDPD employee reporting to the Fiscal Administration Bureau Commander who is assigned administrative functions concerning departmental property.

Question 4

Definiton:

Excess Property

Answer 4

Equipment no longer required for efficient operation of the element to which it is assigned, but has a remaining useful life.

Question 5

Definition

Noncapital Equipment

Answer 5

Property with an acquisition cost or value less than $750 that otherwise meets the capital equipment criteria; e.g., staplers, chairs, tape dispensers, dictionaries, manuals, typing tables, cameras, and calculators.

Question 6

Definition

Property Custodian

Answer 6

Director, MDPD, who is accountable for the use, care, custody, and control of departmental property.

Question 7

Surplus Property:

Answer 7

Equipment that is obsolete, uneconomical, or inefficient, or which serves no useful function.

Question 8

who is responsible for managing departmental property. such as, expendable items, installed property, uninstalled property, equipment, munitions, and personal-wear items.

Answer 8

The Fiscal Administration Bureau Commander

Question 9

who is responsible for Coordination of an investigation when capital equipment is reported lost, stolen, or damaged.

Answer 9

Departmental Inventory Officer

Question 10

what is the form required to be completed before transferring Capital equipment from its assigned location?

Answer 10

Inventory Control Change Form must be completed and submit it to the Departmental Inventory Officer.

Question 11

Acquisition:
Upon receipt of capital equipment acquired by purchase, fabrication, gift, donation, bequest, or forfeiture, the affected custodian delegate will submit a completed Inventory Control Change Form in duplicate to…..

Answer 11

to the Departmental Inventory Officer,

Question 12

machine copy of the action memorandum recommending acceptance of gifts, donations, or bequests, approved by the ____ if the item has a fair market value of less than $1,000, or the ____or designee if valued at $1,000 or more

Answer 12

Director, County Mayor

Question 13

procedure for Stolen, Lost, Damaged, or Destroyed Capital Equipment

Answer 13

1) Employees shall promptly report it.
2) initiate OI, expeditiously report to Director, PCB (when appropriate) Departmental Inventory Officer.
3) The Director will appoint a disinterested staff member to investigate the incident.
4) The investigation will be initiated within five working days. Five additional working days are allowed to complete the investigation and report the results to the Director.

Question 14

for damaged, lost items with a replacement value of $50 or more, where the employee wish reimbursing the County for property In lieu of disciplinary action?

Answer 14

1) The employee prepares an action memorandum, with OI attached, for approval by the concerned chief.
2) The employee brings the approved memorandum, with attachment, to the Fiscal Administration Bureau and pays for the property by cash, check, or money order.

Question 15

for damaged, lost items with a replacement value of less than $50, where the employee wish reimbursing the County for property In lieu of disciplinary action what is the only EXCEPTION when compare to items that value $50 or MORE?

Answer 15

same procedure, BUT The action memorandum may be approved by the concerned major organizational element commander or supervisor.

Question 16

TRUE OR FALSE:
It is the strict policy of MDPD that under no circumstances will any firearm, other than evidence, owned by or in the custody of the Department be sold, transferred, exchanged, or loaned to any law enforcement agency or private concern. The only EXCEPT firearms which are disposed of pursuant to court order or other official judicial proceedings

Answer 16

TRUE

Question 17

How often MDPD conduct physical inventory?

Answer 17

is conducted annually to account for all capital equipment. Discrepancies are traced and reconciled.

Question 18

Upon completion of the annual capital inventory, to whom will the Director submits the results to & within how long will the Departmental Inventory Officer complete the inventory?

Answer 18

ISD with a certification that all capital assets assigned to MDPD have been located or accounted for.
The inventory, coordinated by the Departmental Inventory Officer, will be completed within 60 DAYS of inception.

Question 19

who’s responsible for the overall management and maintenance of the HQ Complex?

Answer 19

Building Manager who is employed by the General Services Administration (GSA).

Question 20

Non-routine Maintenance to the HQ such as request for alteration renovations, work station additions, plants, cost estimates, and other similar projects will be submitted to whom for approval?

Answer 20

Fiscal Administration Bureau by memorandum,

Question 21

When the work is estimated to cost more than $200 in materials and labor, the request will be submitted via an action memorandum, justifying the work, to the______

Answer 21

Fiscal Administration Bureau Commander, who has approval authority on all requests.

Question 22

Requests for major renovations to the HQ building or structure modifications, and projects with significant financial impact will be forwarded to the____ via the chain-of-command as determined by the Fiscal Administration Bureau Commander.

Answer 22

Director

Question 23

What is the normal business day hours for the HQ?

Answer 23

from 7:00 a.m. until 6:00 p.m.

Question 24

Conference Rooms: There are a number of conference rooms located throughout the Headquarters and adjacent buildings. The largest is the main conference/training room, which can accommodate __ people and is located on the second floor of the Headquarters Building.

Answer 24

52

Question 25

to whom must all requests for signage to the HQ building must be directed to?

Answer 25

the Building Manager.

Question 26

HQ Building:
In order to display only current information, who will maintain a record of the date of posting each item and remove it within 30 days unless specifically requested otherwise?

Answer 26

the Building Manager

Question 27

HQ building:
within how long official memorandums, notices, and announcements will normally be posted on the larger bulletin boards located in the floor lobbies and reception areas?

Answer 27

within 24 hours of delivery to the Building Manager’s Office

Question 28

Citizens requesting an informational tours of the HQ building shall be directed to contact who?

Answer 28

the Public Information and Education Bureau to make necessary arrangements.

These tours are approved by and coordinated with the Building Manager and the concerned elements to avoid operational conflicts.

Question 29

Many areas within the Complex are restricted. Entrances to restricted areas are clearly identified by appropriate warning signs and are normally locked. Unauthorized personnel are not allowed in unoccupied, maintenance, equipment, restricted, or posted areas. true or false: Visitors will never be escorted while in restricted areas.

Answer 29

False

Question 30

Question 1: if evacuation of the Headquarters Building is necessary, who is in charge of overall operations?

Question 2: In the absence of a Police Headquarters Section supervisor, who will be in charge of overall operations.

Answer 30

1) senior on-duty Police Headquarters Section supervisor

2) the senior on-duty Headquarters Security Unit officer

Question 31

True or False:
Uniform items may be destroyed if returned in torn, excessively worn, faded, or stained condition, or have received 12 months of continuous wear.

Answer 31

True

Question 32

Requests for product demonstrations require prior approval by ___.

Answer 32

the Director

Question 33

The concerned division chief or bureau major/commander reporting to the Director or an assistant director will submit a memorandum within 10 days following a product demonstration to the Director reflecting the following information:

Answer 33

1. Company name
2. Item to be considered
3. Date or period of demonstration
4. Anticipated value to the Department