Course 3

Question 1

Planning involves Three key components:

Answer 1

Schedule (with milestones),
budget, risk management,

Question 2

Define Project Kick Off Meeting?

Answer 2

1st meeting as a complete team to ground everyone in a shared vision, gain a shared understanding of goals and scope, and to understand each person’s role within the team.

Question 3

Kickoff Meeting Agenda has:

Answer 3

Introductions (team members + roles)
Background (how project came to be, why project matters, set a shared vision)
Goals and Scope (in Scope, out of Scope, Target Date, Milestones)
Roles (specifically what each person is responsible for in the project)
Collaboration (Shared project tools and documents, communication expectations,
What comes next (set expectations),
Questions (Gain clarity, ensure project is benefiting from ideas etc)
Ask teammates how confident they are in their role, and ask if you as a PM can do anything to help make their role easier. Then deliver on those promises.

Question 4

Project KickOff Meeting Best Practices:

Answer 4

Ask teammates to take notes on key points and action items.
Send followup email to summarize the key points and outcomes from the meeting, and any action items for attendees.
invite attendees to reach out if they have any additional questions.

Question 5

gist of how to set milestones in a project?

Answer 5

you set milestones by looking at your project as a whole and pulling out important checkpoints that show progress. Then you assign deadlines to each milestone while keeping the needs of your stakeholders top of mind

Question 6

define a Work Breakdown Structure:

Answer 6

a tool that sorts milestones and tasks in a hierarchy - in the order they need to be completed!

Question 7

Work Breakdown Structure Details (cant quiz this)

Answer 7

Steps to build a WBS
As a reminder, here are three main steps to follow when creating a WBS:

Start with the high-level, overarching project picture. Brainstorm with your team to list the major deliverables and milestones. Example: Imagine you are planning a company event. Your major milestones might include categories like “secure venue,” “finalize guest logistics,” and “establish agenda.”

Identify the tasks that need to be performed in order to meet those milestones. Example: You could break a milestone like “secure venue” down into tasks like “research venues,” “tour and decorate space,” “make down payment,” and so on.

Examine those tasks and break them down further into sub-tasks. Example: You could break down a task like “tour and decorate space” further into sub-tasks like “organize decorating committee,” “purchase decorations,” “assign decorating responsibilities,” and so on.