Data Management - L1 Flashcards
(39 cards)
Can you tell me three principles of GDPR and the Data Protection Act 2018?
- The Data Protection Act 2018 controls how your personal information is used by orgainisations, businesses or the government
- The Data Protection Act is the UK’s implementation of the General Data Protection Regulation (GDPR)
- The ‘data protection principles:
- Used fairly, lawfully and transparently
- Used for specific, explicit purposes
- Used in a way that is adequate, relevant and limited to only what is necessary
- Accurate, and where necessary, kept up to date
- Kept for no longer than is necessary
- Handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage
How do you comply with GDPR and the Data Protection Act 2018 in your role?
- I attend Berkeley Group GDPR training
- I know that the Internal Data Champion is the Finance Director
- I double check email recipients before sending
- I do not take hard copies of confidential business information out of the office
- I do not have access to personal data within the folders
Give me an example of how you process and handle confidential information.
I only disclose confidential information where necessary to do so, I have consent and they have returned a signed NDA
Give me an example of how you ensure that data is kept securely.
- Main cause of data breaches is lost papers or devices
- I ensure hard copies of business confidential documents are not removed from the office
- I double check email recipients before sending
What do the Privacy and Electronic Communications Regulations 2003 apply to?
- Extra data protection rules for e-communications e.g. consent for marketing email and texts
- Into effect 29 March 2019
What is copyright?
Author of original work has exclusive rights to control distribution of work
Can a copyright be transferred?
Sometimes known as assignment copyright, work can be shared or transferred
What is the Freedom of Information Act 2000?
- Gives individuals right of access to information held by public bodies
- Public body must inform individual whether it holds the data, might be charged for it, to be supplied within 20 working days
- Exemptions are: too expensive to provide, unreasonable, not in the public interest
Can you tell me about the retention of files and the Limitation Act 1980?
- Limitation Act 1980 defines Limitation Period, provides specific laws for different documents
- Defines set period for retention of files: at least 6 years, 12 if a deed (ideally 15 for PII reasons)
Give me an example of a property information tool.
- Rightmove is used to advertise properties for rent or sale
- Can be used to analyse historic sales prices
Tell me about how you extract data from a source regularly used in your role.
- I obtain comparable information from Rightmove by collating asking price data
- I use filters to search the database for properties of a certain type, bedroom number or location
What are the limitations of primary / secondary data sources?
- Primary = can be time consuming to collect
- Secondary = not always in format you like, can’t confirm accuracy / non-bias of information
How do you validate information?
Assess the source of information:
* Historic sales evidence is delayed but validated
* Data from agents is not validated but more up to date
* Rightmove asking price data taken live on the market
What is the difference between a deed and a registered title?
- Deed = legal documents that transfer title from one person to another. Must be a written document according to the Statute of Frauds
- Title register = the legal way of saying you own a right to do something. Title also means you can transfer the ownership from one to another
How do you source title information?
Land Registry
What are the differences between manual and electronic records?
- Manual = systems maintained by hand and without a computer system
- Electronic = use of a computer
What is an index map?
The index map contains information on all land and property that’s registered or being registered with HM Land Registry
What does encryption mean?
Encryption is the process of transferring data into a code, especially to prevent unauthorised access
What is a firewall?
- Firewall network security device monitors incoming and outgoing network traffic
- Decides whether to stop or allow specific traffic based on a set of security rules
- Firewall can be hardware, software or both
How can you protect electronic data from viruses?
- Software up to date
- Use antivirus software
- Avoid suspicious links or emails
What does block chain mean?
Data structure that holds transactional records while ensuring the security, transparency and decentralisation
Which records are manually kept in your office and why?
Original copies of appointment documents and land contracts. This forms best evidence in case of challenge
What is BIM and how can it be used?
- Building Information Modelling
- BIM Framework can be used to share secure and resilient data which help to improve accuracy
- 3D representation used for early design to improve accuracy
- BIM can be used for architecture, structures, MEP, utilities, road construction
Explain the growing use of AVMs in the industry.
- Automated Valuation Models
- Combine mathematical modelling and a database to provide property valuations
