Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Data Management > Data Management - L1 > Flashcards

Data Management - L1 Flashcards

1
Q

Can you tell me three principles of GDPR and the Data Protection Act 2018?

A
  • The Data Protection Act 2018 controls how your personal information is used by orgainisations, businesses or the government
  • The Data Protection Act is the UK’s implementation of the General Data Protection Regulation (GDPR)
  • The ‘data protection principles:
    1. Used fairly, lawfully and transparently
    2. Used for specific, explicit purposes
    3. Used in a way that is adequate, relevant and limited to only what is necessary
    4. Accurate, and where necessary, kept up to date
    5. Kept for no longer than is necessary
    6. Handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

How do you comply with GDPR and the Data Protection Act 2018 in your role?

A
  • I attend Berkeley Group GDPR training
  • I know that the Internal Data Champion is the Finance Director
  • I double check email recipients before sending
  • I do not take hard copies of confidential business information out of the office
  • I do not have access to personal data within the folders
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Give me an example of how you process and handle confidential information.

A

I only disclose confidential information where necessary to do so, I have consent and they have returned a signed NDA

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Give me an example of how you ensure that data is kept securely.

A
  • Main cause of data breaches is lost papers or devices
  • I ensure hard copies of business confidential documents are not removed from the office
  • I double check email recipients before sending
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What do the Privacy and Electronic Communications Regulations 2003 apply to?

A
  • Extra data protection rules for e-communications e.g. consent for marketing email and texts
  • Into effect 29 March 2019
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What is copyright?

A

Author of original work has exclusive rights to control distribution of work

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Can a copyright be transferred?

A

Sometimes known as assignment copyright, work can be shared or transferred

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What is the Freedom of Information Act 2000?

A
  • Gives individuals right of access to information held by public bodies
  • Public body must inform individual whether it holds the data, might be charged for it, to be supplied within 20 working days
  • Exemptions are: too expensive to provide, unreasonable, not in the public interest
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Can you tell me about the retention of files and the Limitation Act 1980?

A
  • Limitation Act 1980 defines Limitation Period, provides specific laws for different documents
  • Defines set period for retention of files: at least 6 years, 12 if a deed (ideally 15 for PII reasons)
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Give me an example of a property information tool.

A
  • Rightmove is used to advertise properties for rent or sale
  • Can be used to analyse historic sales prices
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Tell me about how you extract data from a source regularly used in your role.

A
  • I obtain comparable information from Rightmove by collating asking price data
  • I use filters to search the database for properties of a certain type, bedroom number or location
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What are the limitations of primary / secondary data sources?

A
  • Primary = can be time consuming to collect
  • Secondary = not always in format you like, can’t confirm accuracy / non-bias of information
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

How do you validate information?

A

Assess the source of information:
* Historic sales evidence is delayed but validated
* Data from agents is not validated but more up to date
* Rightmove asking price data taken live on the market

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What is the difference between a deed and a registered title?

A
  • Deed = legal documents that transfer title from one person to another. Must be a written document according to the Statute of Frauds
  • Title register = the legal way of saying you own a right to do something. Title also means you can transfer the ownership from one to another
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

How do you source title information?

A

Land Registry

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What are the differences between manual and electronic records?

A
  • Manual = systems maintained by hand and without a computer system
  • Electronic = use of a computer
17
Q

What is an index map?

A

The index map contains information on all land and property that’s registered or being registered with HM Land Registry

18
Q

What does encryption mean?

A

Encryption is the process of transferring data into a code, especially to prevent unauthorised access

19
Q

What is a firewall?

A
  • Firewall network security device monitors incoming and outgoing network traffic
  • Decides whether to stop or allow specific traffic based on a set of security rules
  • Firewall can be hardware, software or both
20
Q

How can you protect electronic data from viruses?

A
  • Software up to date
  • Use antivirus software
  • Avoid suspicious links or emails
21
Q

What does block chain mean?

A

Data structure that holds transactional records while ensuring the security, transparency and decentralisation

22
Q

Which records are manually kept in your office and why?

A

Original copies of appointment documents and land contracts. This forms best evidence in case of challenge

23
Q

What is BIM and how can it be used?

A
  • Building Information Modelling
  • BIM Framework can be used to share secure and resilient data which help to improve accuracy
  • 3D representation used for early design to improve accuracy
  • BIM can be used for architecture, structures, MEP, utilities, road construction
24
Q

Explain the growing use of AVMs in the industry.

A
  • Automated Valuation Models
  • Combine mathematical modelling and a database to provide property valuations
25
Q

What AVMs are you aware of?

A
  • Software model where model selects relevant market data from database and performs statistical analysis to deliver output without human intervention
  • Output figure accompanied by confidence level score to measure accuracy
  • Built into mortgage valuations
  • Commercial AVMs require large reliable, detailed, descriptive data about properties and market transaction prices in order to model accurately
26
Q

What is ISO 9001?

A
  • International Standard that specifies requirements for quality management systems (QMS)
  • Organisations use standard to demonstrate the ability to provide products and services up to standard
27
Q

What are the requirements of ISO 9001?

A
  • Customer focus
  • Leadership
  • Engagement of people
  • Process approach
  • Improvement
  • Evidence based decision making
  • Relationship management
28
Q

What does ISO 27001 relate to?

A

It sets out the specification for an effective ISMS (information security management system).

29
Q

Why is quality management important?

A
  • Creates consistency
  • Increases efficiency
  • Reduces wastage and improves use of time and resources
  • Improves customer satisfaction
30
Q

What is an Electronic Document Management System (EDMS)?

A

Collection of technologies that work together to provide a comprehensive solution for managing electronic assets

31
Q

What do you understand by the Civil Evidence Act 1995?

A
  • Defines legislation relating to hearsay evidence
  • Allowed if notify the other party
32
Q

Are electronic signatures accepted by the Land Registry?

A

Yes, as of 27 July 2020

33
Q

What type of documents can electronic signatures be used for?

A

Land Registry would accept witnessed electronic signatures

34
Q

What is data redundancy?

A

The practice of keeping data in two or more places within a database or data storage system to ensure an organisation can provide continued operations or services in the event that something happened to the data

35
Q

What is VLOOKUP used for?

A

When you need to find things in a table or a range by row

36
Q

What is a pivot table?

A

A table of grouped values that aggregates the individual items of a more extensive table within one or more discrete categories

37
Q

What is ransomware?

A

Malware that encrypts and threatens to destroy, remove access to, or publicly post data unless a victim makes payment, which often increases as time elapses

38
Q

What is phishing / whaling / CEO fraud?

A

A malicious attempt to acquire sensitive information by masquerading as a trustworthy source via email, text or pop-up message, or to coerce an employee into making a money transfer

39
Q

What does the Data Protection Bill 2017 do?

A

Amend GDPR in the UK, e.g. relating to academic research, financial services and child protection

Data Management (1 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions