Functions Of Management

Question 1

What is management

Answer 1

Mary Parker follet management is an art of getting things done through others

Question 2

Planning

Answer 2

Meaning :
Basic function, every function based, deciding - things done in advance, intellectual process - logical thinking and rational decision making

Definition:
James Stoner : Planning is the process of establishing goals and a suitable course of action for achieving these goals
Short : detailed programme of future courses of action

Question 3

Importance of planning

Answer 3

Fundamental function - outline - where - how - reduces risk - uncertain future - forecasting

Question 4

Importance points of planning

Answer 4

1) Helps to set clear objectives
2) Provides path of action
3) Planning improves performance
4) Minimises the risk
5) Planning leads to optimum utilisation of resources
6) Helps in decision making
7) Facilitates coordination of all activities
8) Facilitates other management functions
9) Promotes innovative ideas

Question 5

Keywords of planning

Answer 5

Beneficial, efficient working, higher profitability, forecasting technique, reduce wastage, all activities closely linked , growth and prosperity, basic requirement , plays vital role, survival growth success, anticipation

Question 6

Organising

Answer 6

Meaning:
Process of identifying, bringing required resources together ( men , material, machine , money, method) , grouping and arranging achieving objectives
Synchronisation and combination - workforce, physical, financial, information resources

Definition:
Mooney and railey : organisation is the form of every human association for the attainment of a common purpose

Question 7

Importance of organizing

Answer 7

Grouping and assigning activities among different departments and workforce

Question 8

Importance points of organizing

Answer 8

1) Facilitates administration as well as operation
2) Brings specialisation
3) Defines job properly
4) Clarifies authority and responsibility
5) Establishes Coordination
6) Helps for effective Administration
7) Helpful for growth and diversification
8) Creats sense of security
9) Scope for innovation
10) Helps in optimum utilisation of resources

Question 9

Keywords of organizing

Answer 9

Organizational efficiency, grouping and assigning, production increases and wastage decreases, higher productivity, organizational structure well defined, smooth functioning, desired results in defined period

Question 10

Staffing

Answer 10

Meaning:
Execution according to plan and organizational structure, process of attracting, selecting, recruiting, placing, remunerating, developing and traing best work force , overall growth and success based on appropriateness of staffing

Definition:
S. Benjamin: is the process involved in identifying, assessing, placing, evaluating and directing individuals at work

Question 11

Importance of staffing

Answer 11

1) Effective Managerial function
2) Leads to Effective Utilisation of human resources
3) Builds cordial relationship
4) Helps Human resource development
5) Helps in effective use of technology and other resources
6) Improves efficiency
7) Long term effect
8) Essential Contribution
9) Provides Job Satisfaction
10) Maintains harmony

Question 12

Keywords of staffing

Answer 12

Improves performance, smooth human relations, smooth functioning, progress of organisation, better communication, competitive strength, productivity - quantity, quality valuable asset

Question 13

Directing

Answer 13

Meaning:
Soul of management function , process instructing, guiding, communicating , inspiring, motivating and supervising employees - achive organisational goals
Definition:
Theo Haimann : consists of the process and techniques utilising in issuing instructions and making certain that operations are carried out as planned

Question 14

Importance of directing

Answer 14

Technique ( meaning) overseeing and leading - accomplishment of goals
Supervision - integral part

Question 15

Importance points of directing

Answer 15

1) Initiates Action
2) Integrates efforts
3) Means of Motivation
4) Provides Stability
5) Coping up with the changes
6) Effective Utilisation of resources
7) Creates team spirit
8) Increases efficiency level
9) Co operation

Question 16

Keywords of directing

Answer 16

Persuasive leadership, effective communication, accomplishment of organisational goals, encouraging and motivating, reducing costs , increasing profits , builds effective work climate

Question 17

Co-ordinating

Answer 17

Meaning:
Integration and synchronisation - efforts - group -provide unity of action , hidden force , integration of different activities essential smooth flow, establishes harmony
Definition:
Henry Fayol” to co ordinate is to harmonise all the activities of a concern to facilitate its working and its success.”

Question 18

Importance of co - ordinating

Answer 18

Arises - fact - different elements and efforts - harmonized and unified - achieve common objectives

Question 19

Importance points of co - ordinating

Answer 19

1) Encourages Team Spirit
2) Gives Proper Direction
3) Facilitates Motivation
4) Optimum utilisation of resources
5) Improves relation
6) Leads to higher efficiency
7) Improves goodwill
8) Unity of Direction
9) Specialisation

Question 20

Keywords of co-ordinating

Answer 20

Minimum conflicts, integrates departments activities - common goals , work arranged - systematic way , minimize wastage, control cost of work, high returns, productivity , profitability, efficiency, synchronised efforts, strong human relations, lower costs , harmonise activities

Question 21

Controlling

Answer 21

Meaning:
Comparing actual performance - pre determined standards , measures deviation, identifies causes , suggests correctives measures, required all types , all levels , indispensable function, effectiveness - planning determined, p and c major parts management cycle
Definition:
Dale Henning : Control is the process of bringing about conformity of performance with planned action

Question 22

Importance of controlling

Answer 22

Maintaining standards , achieve desired goals effectively and efficiently, func. checking performance - every stage

Question 23

Importance points of controlling

Answer 23

1) Making efficient Utilisation of resources
2) Motivate employees
3)Ensures order and discipline
4) Facilitates coordination
5) Psychological pressure
6) Ensures organisational efficiency and effectiveness
7) Builds good corporate image
8) Acts as a guide

Question 24

Keywords of controlling

Answer 24

Standards set for every performance, achieve organisational objectives, checking performance, desired results of organisation, motivate - higher performance, help of standards - achieve goals , stand. guide , guide plan. fulfill future activities maintaining standards

Question 25

Difference between

Answer 25

Meaning : same as textbook

Question 26

Defference between: Objectives

Answer 26

1) Planning: set goals , choosing means to achieve
2) Organizing: identify and bring together required resources
3) Staffing: appoint right type of people , right position, right time
4) Directing: direct to get things done - right manner
5) Co ordinating: ensure harmony of efforts employees - smooth functioning
6) Controlling: ensure objectives achieved according to plan

Question 27

Difference between: Nature of function

Answer 27

1) Planning: setting objectives by identifying - ways - attaining - goals - selecting - best plan
2) Organizing: identification and grouping, assigning work- establishing authority relationships
3) Staffing: recruitment,etc and compensation of HR
4) Directing: instructing, etc HR
5) Co-ordinating: integration of efforts - top, middle, lower
6) Controlling: setting up standards , measurement, comparison - actual performance - corrective steps - nece

Question 28

Difference between : Order

Answer 28

1) Planning: basic first function
2) Organizing: based on p
3) Staffing: follows org
4) Directing: follows org, staff &p
5) Co-ordinating: imp element of org follow p
6) Controlling: end function

Question 29

Difference between: Resources

Answer 29

1) Planning: done - requirement & availability - resources
2) Organizing: men , money, method, machine - arranged - systematic manner
3) Staffing: Relating org of HR
4) Directing: Direction emp - use of res

5) Co-ordinating: Related to HR
6) Controlling: Related all org res help ach goal

Question 30

Difference between: Nature

Answer 30

1) Planning: cont, exists whole life
2) Organizing: till res are collected and arranged
3) Staffing: cont, deals emp,HR
4) Directing: Cont, nece, process of achivement of goal
5) Co-ordinating: cont, related, managerial levels
6) Controlling : process starts once actual plan executed