Key Terms Flashcards
Annotate
To underline or highlight key points of a document or to write reminders, make comments, and suggest actions in the margins.
Body
Single-spaced lines of text that are the content of a business letter.
Clarity
Clearness in writing or stating a message.
Complimentary closing
The closing remark of a business letter found two spaces below the last line of the body of the letter.
Concise
Brevity; the use of no unnecessary words.
Courtesy title
A title used before a person’s name, such as Dr., Mr., or Ms.
dateline
The line at the top of a letter that contains the month, day, and year.
editing
The process of ensuring that a document is accurate, clear, and complete; free of grammatical errors; organized logically; and written in the appropriate style. (7)
enclosure
Materials that are included in the same envelope as the primary letter
full-block letter style
A letter format in which all lines begin flush left; also called block style.
identification line
A line at the bottom of a letter containing the letter writer’s initials and the typist’s initials
inside address
The name and address of the person to whom the letter is being sent. It appears on a business letter two to four spaces down from the date. It should be two, three, or four lines in length.
key
The act of inputting or entering information into a computer.
letterhead
Formal business stationery, with the doctor’s (or office’s) name and address printed at the top, used for correspondence with patients, colleagues, and vendors.
modified-block letter style
A letter format similar to full-block style, except that the dateline, complimentary closing, signature block, and notations are aligned and begin at the center of the page or slightly to the right of center.
