Lesson 4A: The Concept and Nature of Staffing (MODULE 9)

Question 1

a critical organizational function that consists of the process of
acquiring, deploying, and retaining a workforce of sufficient quantity and quality to
create positive impacts on the effectiveness of the organization.

Answer 1

staffing

Question 2

It is one of the
significant functions of management.

Answer 2

staffing

Question 3

nature of staffing (1)

Answer 3

it is a universal function, it is a continuous function performed by every manager; it is a dynamic and never-ending process

Question 4

nature of staffing (2)

Answer 4

human resources expect and deserve dignity; it is a difficult function; it is a management function

Question 5

nature of staffing (3)

Answer 5

it is an essential part of the management process; is the persistent function of management; it is concerned with the optimum utilization of human resources

Question 6

staffing is a ____ function

Answer 6

universal/continuous

Question 7

it is the responsibility of every manager

Answer 7

staffing is a universal function

Question 8

it is performed by every manager to ensure the successful functioning of his department and to develop his successors.

Answer 8

staffing is a continuous function

Question 9

since staffing is a _______, it will be effective in realizing its goals

Answer 9

continuous

Question 10

With changes in the size and
environment of the organization, changes take place in personnel.

Answer 10

staffing is a dynamic and never-ending process

Question 11

So the success of the staffing
function lies in involving every individual in the organization in the task of
achieving organizational goals.

Answer 11

human resources expect and deserve dignity

Question 12

staffing is a difficult function with problems of

Answer 12

social, philosophical, and psychological nature

Question 13

staffing is a ________ function

Answer 13

management

Question 14

The first and foremost function of staffing is to acquire

Answer 14

both qualified and competent personnel fr various job positions in the organization

Question 15

In staffing, the right applicant is

Answer 15

recruited for the right jobs

Question 16

In staffing, the right applicant is recruited for the right jobs; therefore it leads to

Answer 16

maximum productivity and higher performance

Question 17

staffing helps in promoting the

Answer 17

optimum utilization of human resources through various aspects

Question 18

______ and _______-increases through the staffing of the right person.

Answer 18

job satisfaction and morale of the workers

Question 19

Staffing helps guarantee

Answer 19

better utilization of human resources

Question 20

staffing ensures the

Answer 20

continuity and growth of the organization, through development managers

Question 21

importance of planning

Answer 21

efficient performance of other functions; effective use of technology and other resources; optimum utilization of human resources; development of human capital; the motivation of human resources; building higher morale

Question 22

For the efficient performance of
other functions of management, staffing is its key. Since, if an organization
does not have competent personnel, then it cannot perform the functions of
management like planning, organizing, and control functions properly.

Answer 22

efficient performance of other functions

Question 23

What is staffing and
technology’s connection? Well, it is the human factor that is instrumental in the
effective utilization of the latest technology, capital, material, etc. the
management can ensure the right kinds of personnel by performing the staffing
function.

Answer 23

effective use of technology and other resources

Question 24

The wage bill of big concerns is quite
high. Also, a huge amount is spent on recruitment, selection, training, and
development of employees. To get the optimum output, the staffing function
should be performed efficiently

Answer 24

optimum utilization of human resources

Question 25

Another function of staffing is concerned with
human capital requirements. Since the management is required to determine in
advance the manpower requirements. Therefore, it has also to train and develop
the existing personnel for career advancement. This will meet the requirements
of the company in the future.

Answer 25

development of human capital

Question 26

In an organization, the behavior of
individuals is influenced by various factors that are involved such as education
level, needs, socio-cultural factors, etc. Therefore, the human aspects of the
organization have become very important and so that the workers can also be
motivated by financial and non-financial incentives to perform their functions
properly in achieving the objectives.

Answer 26

motivation of human resources

Question 27

The right type of climate should be created for the
workers to contribute to the achievement of the organizational objectives.
Therefore, by performing the staffing function effectively and efficiently, the
management can describe the significance and importance which it attaches to
the personnel working in the enterprise.

Answer 27

building higher morale

Question 28

lists down the basic information on all the employees, like their education, experience,
skills, age, gender, salary-related data, job preference, and special achievements.

Answer 28

human resource inventory

Question 29

the human resources inventory is also known as

Answer 29

skills inventory

Question 30

human resources is a vital tool used in

Answer 30

hr planning and policymaking

Question 31

the information contained in the human resource inventory should be such that it is relevant

Answer 31

to the current job that employee holds

Question 32

the information contained in the human resource inventory can also be used by

Answer 32

recruiters to consider the individual for other job openings that might come up in the future

Question 33

the basic premise of maintaining the current skills inventory is to

Answer 33

identify if there are gaps beween the current level of skills and relevant knowledge possessed by the employees and the KSAs needed to meet future business goals

Question 34

KSAs stands for

Answer 34

knowledge, skills, and abilities

Question 35

the human resource inventory aids hr managers to make better decisions in several areas:

Answer 35

hiring qualified staff for meeting current and future needs of various business departments; allocation of the right employee to the right job; ensuring organizational success of efficient staffing; analyzing current deficits and taking up the right training programsto bridge skill gaps; strategizing a workforce plan for future needs of the business

Question 36

Having updated skills inventory benefits HR as they can efficiently evaluate and
compare information on several employees within the organization. This can then be
used to decide upon items like

Answer 36

promotions, pieces of training, raises, and future recruitment needs of the organization

Question 37

However, it is of utmost importance that the HR
inventory is

Answer 37

updated frequently t ensure it is relevant and useful

Question 38

the human
resource inventory is also known as the (2)

Answer 38

snapshot of the organization

Question 39

two components of staffing

Answer 39

recruitment and selection

Question 40

The process of
finding and hiring the best-qualified candidate (from within or outside of an
organization) for a job opening, in a timely and cost-effective manner

Answer 40

recruitment

Question 41

The recruitment process includes

Answer 41

analyzing the recruitments of a job, attracting employees to that job, screening and selecting applicants, hiring, and integrating new employee

Question 42

the process of
picking or choosing the right candidate, who is most suitable for a vacant job position
in an organization

Answer 42

selection

Question 43

can also be explained as the process of
interviewing the candidates and evaluating their qualities, which are required for a
specific job and then choosing a suitable candidate for the position.

Answer 43

selection

Question 44

The selection of
the right applicant for a vacant position will be an

Answer 44

asset to the organization

Question 45

10 steps in the staffing process

Answer 45

1. identifying job position vacancies
2. checking the internal environment of the organization for human resources
3. external recruiting
4. selecting those with essential qualifications for the job opening
5. placing the selected applicant
6. promtoing
7. evaluating performance
8. planning the employee’s career
9. training of human resources
10. compensating human resources