Lesson 5B: Process of Selecting Employees (MODULE 10)

Question 1

the process of selection and shortlisting of the right candidates with the necessary qualifications and skill set to fill the
vacancies in an organisation. T

Answer 1

selection/selection process

Question 2

a negative process that rejects as
many unqualified applicants as possible so as to hire the right candidate

Answer 2

selection

Question 3

positive process that attracts more and more candidates and stimulates
them to apply for the jobs.

Answer 3

recruitment

Question 4

steps in the selection process (8)

Answer 4

preliminary interview, receiving applications, screening applications, employment tests, employment interview, checking references, medical examination, final selection and appointment letter

Question 5

This is a very general and basic interview conducted so as to eliminate the
candidates who are completely unfit to work in the organization. This leaves the
organization with a pool of potentially fit employees to fill their vacancies.

Answer 5

preliminary interview

Question 6

Potential employees apply for a job by sending applications to the organization.
The application gives the interviewers information about the candidates like their biodata, work experience, hobbies and interests.

Answer 6

receiving applications

Question 7

Once the applications are received, they are screened by a special screening
committee who choose candidates from the applications to call for an interview.
Applicants may be selected on special criteria like qualifications, work experience etc.

Answer 7

screening applications

Question 8

Before an organization decides a suitable job for any individual, they have to
gauge their talents and skills. This is done through various tests like
intelligence tests, aptitude tests, proficiency tests, personality tests etc.

Answer 8

employment tests

Question 9

are done to identify a candidate’s skill set and ability to work in an
organization in detail.

Answer 9

employment interview

Question 10

purpose of the employment interview

Answer 10

find out the suitability of the candidate and to give hi an idea about the work profile and what is expected of the potential employee

Question 11

is critical for the
selection of the right people for the right jobs.

Answer 11

employment interview

Question 12

The person who gives the reference of a potential employee is also a very
important source of information. The referee can provide info about the person’s
capabilities, experience in the previous companies and leadership and managerial
skills. The information provided by the referee is meant to keep confidential with
the HR department.

Answer 12

checking references

Question 13

help the employers know if any of the potential candidates are
physically and mentally fit to perform their duties in their jobs. A good system of
medical checkups ensures that the employee standards of health are higher and there
are fewer cases of absenteeism, accidents and employee turnover

Answer 13

medical examination

Question 14

After the candidate has
successfully passed all written tests, interviews and medical examination, the
employee is sent or emailed an appointment letter, confirming his selection to the job.
The appointment letter contains all the details of the job like working hours, salary,
leave allowance etc. Often, employees are hired on a conditional basis where they are
hired permanently after the employees are satisfied with their performance.

Answer 14

final selection and appointment letter

Question 15

types of job interview

Answer 15

patterned, structured, or guided interview; unstructured or unguided interview; one-to-one interview; panel interview

Question 16

This is the most common method of interview.

Answer 16

patterned, structured, or guided interview

Question 17

It is a pre-planned interview
and more carefully designed to have a high degree of accuracy, precision and
exacted. Under this type of interview a list of questions to be asked by the
interviewer is prepared in advance on the basis of job specification, and to secure
information from the candidate. The main purpose of this type of interview is factfinding; it measures personality, motivation and interest of the candidate. This type
of interview is useful in selection of semi-skilled employees. It is also called as
directed or standardized interview.

Answer 17

patterned, structured, or guided interview

Question 18

It is an unstructured and non-planned interview.

Answer 18

unstructured or unguided interview

Question 19

It is designed to let the interviewee speak his mind
freely. The idea is to give candidate complete freedom to sell himself without the
encumbrances of the interviewer’s questions. It is not directed by pre-determined
list of questions. It is very flexible in nature, candidate feels very comfortable and
free. Full freedom is given to him to discuss and express his points of view and
ideas. The basic objectives of this type of interview are to find out the feeling, desire
or problems of the candidate.

Answer 19

unstructured or unguided interview

Question 20

unstructured or unguided interview is also known as

Answer 20

non-directed interview

Question 21

one interviewer is speaking with one
candidate. This is the most common type of interview. It has already been
established that you have the skills and education necessary for the position. The
interviewer wants to see if you will fit in with the company and how your skills will
complement the rest of the department or unit.

Answer 21

one-to-one interview

Question 22

goal of the one-to-one interview

Answer 22

establish rapport with the interviewer and show how your qualifications will benefit the company

Question 23

candidate is screened by a group of interviewers
who are specialists in their respective fields. A candidate is interviewed by a number of
interviewers, and the questions are asked by them in serial or in random order.

Answer 23

panel interview

Question 24

panel interview is opposite to

Answer 24

group interview

Question 25

types of employment tests

Answer 25

intelligence tests, aptitude tests, proficiency tests, interest tests, personality tests

Question 26

These tests are used to judge the mental capacity of the applicants. They
measure the individual learning abilities, i.e., ability to catch or understand
instructions and also ability to make decision and judgment.

Answer 26

intelligence tests

Question 27

types of intelligence tests

Answer 27

verbal and non-verbal intelligence tests

Question 28

widely used in the selection of personnel for
almost every kind of job from the unskilled to the skilled one.

Answer 28

intelligence tests

Question 29

the potential which an individual has for learning the skills
required to do a job efficiently

Answer 29

aptitude

Question 30

measure an applicant’s capacity and
his potential for development; are the most promising indices for predicting candidate’s success

Answer 30

aptitude tests

Question 31

are those which are designed to measure the skills already
acquired by the individuals.

Answer 31

proficiency tests

Question 32

proficiency tests are also known as

Answer 32

performance, occupational, or trade tests

Question 33

They are used to test the level of knowledge and proficiency acquired by
the applicants.

Answer 33

proficiency tests

Question 34

designed as replica of the actual work situation;

Answer 34

trade test

Question 35

A trade test should be differentiated from

Answer 35

aptitude test

Question 36

measures
the potential of the applicant to learn skills required on a job.

Answer 36

aptitude test

Question 37

identify patterns of interests, i.e., areas in which the individual
shows special concern, fascination and involvement. These tests will suggest what
types of jobs may be satisfying to the employees.

Answer 37

interest tests

Question 38

are more often used
for vocational guidance also. They help the individuals in selecting occupations of
their interest.

Answer 38

interest tests

Question 39

probe the qualities of an individual’s personality as a whole,

Answer 39

personality tests

Question 40

personality tests are a combination of

Answer 40

aptitude, interest, and usual mood and temperament

Question 41

It is very
difficult to devise and use _________________ because they are concerned with
discovering clues to an individual’s value system, his emotional reactions, maturity,
etc.

Answer 41

personality tests