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OLS Training > OLS Operations > Flashcards

OLS Operations Flashcards

1
Q

What does the Office of the State Auditor do?

A

Through independent audits, gives Legislature assurance that funds appropriated are properly spent, State assets safeguarded, management is complying with applicable laws and regulations, State’s financial statements are fairly presented

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2
Q

Who is the State Auditor?

A

David Kaschak

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3
Q

What is the authority for the State Auditor?

A

NJ Constitution - Article 7

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4
Q

How is the State Auditor appointed?

A

Appointed through a joint session by members of the Legislature for a 5 year term, typically by a voice vote

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5
Q

Where is the Office of the State Auditor located?

A

Only OLS office not in the Annex. Located at 125 South Warren Street

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6
Q

What does the Office of Public Information do?

A
  • Telephone hotline
  • legislative calendar
  • maintains bill tracking database
  • bill status drafting
  • bill room
  • session day off
  • ceremonial resolution unit
    -hearing reporters
  • publications, exhibits, videos, newspaper clipping service
  • in-house library
  • legislative commissions database
  • tours
  • manages website, bill tracking, hearing unit,
  • Serves as OLS Records Custodian for Open Public Records Act (OPRA)
  • receiving agent of annual reports & executive documents for members
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7
Q

Who is the Director of OPI?

A

Vacant - Assistant Director = Christopher Mangold

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8
Q

What are the two OLS principles and why are they important?

A
  1. Non-partisan
  2. Confidentiality

It is important because we want members to be able to trust the OLS staff and ask questions

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9
Q

What is the OLS Confidentiality Statute?

A

NJSA 52:11-70

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10
Q

What is OLS?

A

The legislative staff support agency established by the Legislative Services Commission that provides legal, fiscal, research, bill drafting, and administrative services, committee services, computer database management, & public information programs and publications.

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11
Q

What is the Legislative Service Commission?

A

16 Member Bipartisan commission (composed of members from both the GA and Senate)

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12
Q

As non-partisan employees of the Legislature what are activities that are generally prohibited?

A
  • Attend Rallies
  • Have Political Bumper Stickers
  • Put up political yard signs
  • Make political posts on social media
  • Comment on news topics that can be viewed in a partisan/ political light
  • Can’t Run for Office
  • Can’t Run for School Board
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13
Q

As non-partisan employees of the Legislature what are activities that are generally permitted?

A
  • Vote
  • Donate Money to Political Campaigns
  • Be associated with a Political Party (i.e. register to vote as a Democrat or Republican)

These seem a bit contradictory because the Rule was created before this information was easily accessible

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14
Q

What are the 9 Different Units within OLS?

A
  1. Office of the Executive Director
  2. Legislative Counsel
  3. Legislative Budget and Finance Office
  4. Office of Public Information
  5. Administrative Unit
  6. Central Management
  7. Information Technology Unit
  8. Human Resources
  9. Office of the State Auditor
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15
Q

Who is the Executive Director?

A

Maureen McMahon

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16
Q

Where is the Office of the Executive Director Located?

A

2nd Floor of the State House Annex

17
Q

What is the authority for the Executive Director Position?

A

Statutorily Created Position – Appointed by the LSC

18
Q

What does the Executive Director do?

A

Chief Executive Officer of OLS and serves as a Secretary to the Legislative Service Commission
Duties: Supervises Daily Operations, including employing and placing all personnel (other than officers appointed by the Commission) and coordinating budgetary matters

19
Q

Where is the Office of Legislative Counsel located?

A

2nd Floor of the State House Annex

20
Q

What is the authority for the creation of the Legislative Counsel position?

A

Statutorily Created Position – Appointed by the LSC

21
Q

What does the Legislative Counsel do?

A
  • Legislative Counsel is the Chief Legal Officer of the Legislature
  • Counsel to the Legislative Service Commission, the OLS, the Joint Legislative Committee on Ethical Standards (hears ethics complaints against legislators), and the State Capital Joint Management Commission
  • Staffs the Senate Rules and Order Committee
  • Issues Formal OLS Legal Opinions (usually drafted by attorneys within CMU)
  • Offers procedure and rules advice
  • Maintains disclosure forms from the Legislators
22
Q

Who is the Legislative Counsel?

A

Gabriel R. Neville

23
Q

Who is the Ethics Counsel?

A

Philip Mersinger

24
Q

What does the Ethics Counsel do?

A
  • Meets annually with each legislator
  • Can meet privately and advise on ethical issues
  • Modifies and conducts ethics trainings & tutorials
  • Can produce Ethics Opinions Upon Request
25
Q

Who appoints the Ethics Counsel?

A

Appointed by the Executive Director of OLS

26
Q

What does the Administrative Unit do?

A
  • The Administrative Unit provides general administrative services, including payroll and purchasing to OLS and, to the Legislature, its committees and commissions.
  • The unit also administers the legislative district office program and reviews office leases on behalf of the presiding officers.
27
Q

Who is the Director of the Administrative Unit?

A

Charles Buono

28
Q

Who is the Director of IT?

A

Nicholas Behmke

29
Q

Who is the Director of HR?

A

Christin Knox

30
Q

What OLS positions are appointed by the Legislative Service Commission?

A
  • Executive Director
  • Legislative Counsel
  • Director of Public Information
  • Legislative Budget and Finance Officer
31
Q

What OLS Position(s) are Appointed by the Legislature?

A

State Auditor

32
Q

Which OLS Positions are Appointed by the Executive Director?

A
  • Ethics Counsel
  • Director of the Administrative Unit
  • Director of Information Technology Unit
  • Director of Human Resources
  • Director of CMU
33
Q

Who is responsible for designating a new law as a PL or NJS?

A

Legislative Counsel

34
Q

What does Legislative Counsel do?

A
  • Ethics Council advises legislature on ethical matters
  • Allocate new statutes
  • Staff the Joint Legislative Ethics Committee
  • Designates New Laws as PL or NJS

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