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PRINCE2 > Processes > Flashcards

Processes Flashcards

1
Q

What does the PM do during controlling a stage?

A

Assign work, monitor, deal with issues,

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2
Q

Objectives of controlling a stage

A
  • focus’s on delivery of management stage
  • risk and issues are under control
  • business case reviewed
  • agreed products for management stage are delivered to quality standard
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3
Q

Which process triggers controlling a stage?

A

Directing a project

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4
Q

What are the objectives of “starting up a project”?

A
  • there is a business justification for initiating
  • all necessary authorities exist for initiating
  • sufficient information available to define and confirm scope.
  • ways of project delivery are evaluated and approach selected.
  • individuals appointed who will undertake work required in project initiation and/or will take significant project management roles.
  • work for project initiation is planned
  • time is not wasted initiating a project based on unsound assumptions.
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5
Q

what are the activities in “starting up a project”?

A
  • appoint executive and project manager
  • capture previous lessons
  • design and appoint PM team
  • prep the outline business case
  • select project approach and assemble project brief
  • plan initiation stage
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6
Q

what is the input of starting a project?

A

a project mandate

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7
Q

what is the output of the starting up a project process?

A

request to initiate project

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8
Q

what documents are developed in the starting up a project process?

A
  • Daily log
  • lessons log
  • Project brief
  • stage plan
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9
Q

What information is found in the project brief?

A
  • project definition
  • outline business case
  • project PD
  • project approach
  • management team
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10
Q

who directs the project?

A

the project board

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11
Q

what are the objectives of directing a project?

A
  • authority to initiate the project
  • authority to deliver the projects products
  • management direction and control throughout project
    -project remains viable
  • an interface with corpaorate, programme management or customer
  • authority to close project
  • plans for realising the post-project benefits are managed
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12
Q

what are the resposibilities of directing a project?

A
  • review and approve project brief, stage plan for initiation
    -verify business case
  • inform stakeholders
  • authorise the project manager to initiate
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13
Q

What steps need to be completed in order for authorisation of the project?

A
  • review and approve the PID
  • review and authorize the next stage plan
  • review and approve the benefits review plan
  • notify corporate or programme management
  • authorise the project manager to start delivery
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14
Q

what steps need to occur to authorise a stage or exception plan?

A
  • review and approve end stage report
  • review the stage or exception plan
  • make the decision
  • authorise the project manager to proceed
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15
Q

what are examples of Ad hoc direction?

A
  • Board requests
  • Issue report
  • Exception report
  • highlight report
  • corporate information
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16
Q

What are the steps to authorise a project closure?

A
  • review the PID orig vs current
  • review the end of project report
  • review the benefits review plan
  • issue project closure notification
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17
Q

What are the objectives for initiating a project?

A

ensure common understanding of;
- reasons for doing the project, benefits expected, associated risk
- scope
- how and when the projects products will be delivered and the cost
- who is involved in project decision making
- how is quality required is achieved
- how baselines are established and controlled
- how risk, issues, changes are identified, assessed, controlled
- how progress is monitored and controlled
- who needs info, in what format at what time
- how the method is tailored to suit the project

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18
Q

what is involved in preparing the management approaches?

A
  • agree tailoring
  • risk management approach
  • quality management approach
  • change control approach
  • communication management aaproach
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19
Q

how do you prepare the baselines of the project?

A
  • create a project plan
  • set controls (communication, tolerances, reporting, delegated authority)
  • refine the business case ( develop the detailed business case to check continued business justification
    -assemble the PID
20
Q

how to agree tailoring requirements?

A
  • consult project brief
  • review lessons
  • document in PID
  • consult with project assurance
21
Q

what is involved in preparing the risk management approach?

A
  • review tailoring, lessons, risks and issiues
  • define risk management approach
  • confirm approach meets corporate standards
  • create risk register
  • approval via PID
22
Q

How is the change control approach prepared?

A
  • review tailoring, lessons, risk, issues
  • define the change control approach
  • confirm approach meets corporate standards
  • create CIRs
  • create issue register
  • approval via PID
23
Q

how is the prepare the quality management approach?

A
  • review tailoring, lessons, risk and issues.
  • define the quality management approach
  • confirm approach meets corporate standards
  • create quality register
  • approval via PID
24
Q

what is involved in preparing the communication management approach?

A
  • review tailoring, lessons, risk and issues
  • ID stakeholders and communication needs
  • define the quality management approach
  • confirm approach meets corporate standards
  • aprroval via PID
25
Q

whats involved in creating the project plan?

A
  • decide the format and presentation of project plan
  • identify any planning and control tools and estimating methods
  • review the management approach to understand work needed
  • create the project plan
  • create or update the configuration item records
  • identify and confirm resources required
  • record any new risks or issues
  • confirm project plan meets corporate standards
  • seek approval via PID
26
Q

what is involved in setting up project controls?

A
  • frequency and format of communication
  • number of management stages
  • mechanism to capture and analyse issues and changes
  • mechanism to monitor tolerances and exceptions
  • tolerances for delegated authority
  • how delegated authority will be monitored
27
Q

how is the business cased refined?

A
  • develop the detailed business case
  • used to authorise the project
  • provide basis to confirm continued business justification
28
Q

what is required to assemble the PID?

A
  • focus for project information
  • collection of documents
  • preserved for comparison
29
Q

what documents are involved in initiating a project process?

A
  • PID
  • benefits management approach
30
Q

how are the customers quality expectations captured?

A

during start up by the project manager with the stakeholders

31
Q

where are the customers quality expectations documented?

A

in the project product description

32
Q

what are the acceptance criteria?

A
  • attrubutes that make the project product acceptable
  • measurable
  • prioritised
  • tolerance required
  • captured in PPD
33
Q

what is in the project product description?

A
  • overall purpose
  • composition
  • CQE
  • acceptance criteria
  • quality tolerances
34
Q

what does the PM do during controllig a stage?

A

assign work
monitor
deal with issues
report progress
take corrective action

35
Q

what are the objectives of controlling a stage?

A
  • attention is focused on delivery of the management stages products
  • risk and issues are kept under control
  • the business case is kept under review
  • the agreed products for management stage are delivered to the stated quality standards, within cost, effort, time agreed
  • remain aligned with the defined benefits
  • the project management team is focused on delivery within tolerances
36
Q

what are the objectives of managing product delivery?

A
  • work on products allocated to the team is authorised and agreed
  • team managers, team members and suppliers are clear as to what is to be produced and what is the expected effort, cost, timescales
  • the planned products are delivered to expectations and within tolerances
  • accurate progress information is provided to the project manager at an agreed frequency to ensure that expectations are managed
36
Q

what are the 3 steps in managing product delivery?

A
  1. accept WP
  2. execute WP
  3. Deliver WP
36
Q

what is the purpose of managing a stage boundary?

A

to enable the PM to provide the PB with sufficient information

37
Q

what are the objectives of managing a stage boundary?

A
  • all products in the stage plan for the current management stage have been completed
  • prepare the stage plan for the next management stage
  • review and update PID
  • provide the information needed for the project board to assess the continuing viability
  • record any information or lessons that can help later management stages of the project
  • request authorisation to start the next management stage.
38
Q

when is the managing a stage boundary required?

A
  • toward the end of the current stage
  • when creating an exception plan
39
Q

what are the 4 steps in managing a stage boundary?

A
  1. plan next management stage (or exception plan)
  2. update the project plan
  3. update the business case
  4. report stage end
40
Q

what is involved in palnning the next management stage?

A
  • review the PID for changes
  • prepare the stage plan
  • create CIRs
  • update quality register
  • update risks and issues
41
Q

what is involved in updating the project plan?

A
  • update current stage plan
  • revise project plan
  • update issues and risks
42
Q

what is involved in updating the business case?

A
  • changes to time, cost and risk
  • check for changes to benefits situation
  • revise business case
  • update benefits management approach
  • update risks and issues
43
Q

what is involved in reporting a stage end?

A
  • summary of progress to date
  • overall project situation
  • enough info for board to make decision
44
Q
A

PRINCE2 (3 decks)

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