06.12.21

Question 1

What is a project?

Answer 1

Temporary endeavor with a beginning and end. It creates a unique product, service or result

Question 2

Reasons for a project initiation

Answer 2

Market Demand, Social Need, Legal Requirement, Customer Request, Technological Advance

Question 3

Example of a Project

Answer 3

Development of a software application that will receive, record & prioritize the incidents received by customers.

Question 4

Operational Work

Answer 4

Most of the work being done in organizations which is ongoing & repetitive.

Question 5

Example of an operational work

Answer 5

Handling customer incidents through a software application which are received daily.

Question 6

What is Project Management?

Answer 6

Application of knowledge, skills, tools & techniques to project activities to meet the project requirements.

Question 7

What are the process groups of Project Management?

Answer 7

Initiating, Planning, Executing, Monitoring & Controlling, Closes

Question 8

Program is…?

Answer 8

Group of projects that are related to each other

Question 9

Example of a program

Answer 9

Development of the entertainment system of a car with following projects: Connection Manager, Display Screen.. etc.

Question 10

Portfolio is…

Answer 10

Group of programs which might not be related however serve for the same business goal.

Question 11

Example of a Portfolio

Answer 11

A car manufacturer aims to produce three new car models in next three years to be the most convenient car manufacturer for women.

Question 12

Project Management Office (PMO)

Answer 12

Department centralizes the management of projects in an organization.

Question 13

What are the the three different type of PMO structures in organizations?

Answer 13

Supportive, Controlling & Directive

Question 14

Project Manager can report to…

Answer 14

Functional Manager, Program Manager or Portfolio Manager

Question 15

The most important interpersonal skill for a project manager is….

Answer 15

Communication

Question 16

What are the three different types of PMO structures in organizations?

Answer 16

Supportive, Controlling and Directive

Question 17

Project objectives are …

Answer 17

What needs to be achieved as a result of project.

Question 18

Who is responsible for meeting project objectives?

Answer 18

Project Manager

Question 19

There is a trade-off between

Answer 19

Project Requirements & Project Objectives

Question 20

The most common project constraints are…

Answer 20

Time, Cost, Scope, Quality, Customer Satisfaction, Risk & Resources

Question 21

Organizational Process Assets

Answer 21

Plans, Process, Policies, Procedures & Knowledge bases specific to & used by the performing organization.

Question 22

Enterprise Environmental Factors

Answer 22

Conditions that are not under the control of the project team, the influence, constrain or direct the project

Question 23

Examples of Environmental Factors

Answer 23

• Organizational Culture, Structure, & Governance.
• Government or Industry Standards
• Political Climate

Question 24

Stakeholders

Answer 24

People whose interests may be positively or negatively impacted by the project

Question 25

Project Governance

Answer 25

Provides the project manager and team with structure, process, decision - making models and tools for managing a project.

Question 26

Project Team

Answer 26

Project Manager & the group of individuals who perform project work.

Question 27

What are the three common organizational structure types?

Answer 27

Functional, Projectized and Matrix

Question 28

The most common organizational structure type is...

Answer 28

Functional

Question 29

Which of the organizational structure types give the most control & authority to the project manager?

Answer 29

Projectized

Question 30

In which type of organization team members report to functional managers & project managers?

Answer 30

Matrix

Question 31

Project Expediter

Answer 31

Acts as staff assistant & communications coordinator. Cannot make any decision.

Question 32

Project Coordinator

Answer 32

Acts like project expediter however he/she can make some minor decisions.

Question 33

Advantages of Functional Organization

Answer 33

- Team members report to only one supervisor | - Similar resources are centralized & managed easier

Question 34

Disadvantages of Functional Organization

Answer 34

- No career path in project management. | - The project manager has little or no authority.

Question 35

Advantages of Projectized Organization

Answer 35

- Efficient project organization Loyalty to the project. | - More effective communications than functional

Question 36

Disadvantages of Projectized Organization

Answer 36

- Lack of professionalism in disciplines | - Less efficient us of resources

Question 37

Advantages of Matrix Organization

Answer 37

- Highly project objectives | - Maximum utilization of scarce resources

Question 38

Disadvantages of Matrix Organization

Answer 38

- Extra administration is required - More than one boss for project teams - More complex to monitor

Question 39

Product Life Cycle

Answer 39

Starts from conception of a new product to its withdrawal

Question 40

Development Lifecycles can be...

Answer 40

Predictive, iterative, Incremental, Adaptive or Hybrid

Question 41

Project Phases are...

Answer 41

Collection of related activities that will produce a meaningful deliverable.

Question 42

Phase Gates

Answer 42

Held at the end of a phase for review of business case, Project charter, plans etc.

Question 43

Business Documents include

Answer 43

Business Case & benefit management plan

Question 44

Who is accountable for preparing the business case document?

Answer 44

Project Sponsor

Question 45

Business Case covers...

Answer 45

- Business Needs - Analysis of the situation - Recommendation - Evaluation

Question 46

Benefits Management Plan covers..

Answer 46

- Strategic alignment - Timeframe for realizing benefits - Benefits owner

Question 47

Tailoring

Answer 47

Selecting appropriate tools, techniques, procedures, etc. to manage a project.

Question 48

Delphi Technique

Answer 48

a method of group decision-making and forecasting that involves successively collating the judgments of experts

Question 49

Salience Model

Answer 49

clarity in prominence and importance of the different stakeholders

Question 50

EAC

Answer 50

``` EAC = AC + (BAC − EV) EAC = BAC/CPI EAC = AC + [(BAC − EV)/ (CPI * SPI)] ```

Question 51

Affinity Diagram

Answer 51

Business tool used to organize ideas and data.

Question 52

Number of communication channels is measured by

Answer 52

n(n-1)/2, where n represents the number of stakeholders