10. Emergency Management

Question 1

Civil Defence Emergency Management Act 2002:

Under the CDEM Act, give the definition of ‘emergency’? (5)

reslt anythg happng - explo, fld, eqke, and caus/my caus dth illns distrss, or endgrs sfty pub/prop, and emrg servs cant del wth it, or req sig coord resp

Answer 1

An emergency is any situation that ;

• is the result of anything happening (explosion, flood, earthquack, etc), and
• causes or may cause death, illness, distress, or
• endangers the safety of public/property, and
• emergency services cannot deal with it, or
• requires significant coordinated response.

Question 2

CDEM Act 2002:

When a state of emergency is declared or is in force, a DCJ may issue a warrant to Police under 78(2) CDEM Act 2002 giving them the powers to do what? (3)

entr & srch prems, obtn info req prev emrgcy, & persn possng info refus to hnd it ovr

Answer 2

• To enter and search any premises (NOT a dwelling)
• To obtain information that is required urgently to prevent or limit the extent of the emergency.
• the person possessing info is refusing to hand over

(not exceed 10 days)

Question 3

CDEM Act 2002:

While Sect 78 of the act also gives you power of entry to obtain info that is required urgently, sect 80 covers your powers i.e. enter & search prems, use assistants to help, use reasonable force to effect entry, and search & seize any the info stated in the Warrant.

What else does this section cover in terms of the information? (4)

tke cpies / extrcts docs sght, drct prsn pssion doc/info reprdce usble frm.

Answer 3

• You can take COPIES or EXTRACTS of any documents (sought in the warrant) and
• You can direct the person in possession of the document/information to reproduce it into useable form.

Question 4

CDEM Act 2002:

If a s.o.e is in force, sect 86 ‘Evacuation of Premises and Places’ allows you to do what? (2)

evac prem or plce incl pub plce, exclu pers frm prem or plce incl pub plce

Answer 4

• Evacuate any premises or place including any public place; or
• Exclude any person(s) or vehicle(s) from any premises or place, including any public place.

Question 5

CDEM Act 2002:

If a s.o.e is in force, sect 87 ‘Entry on Premises’ allows you to do what? (2)

entr or brk prem/plce bel rg necess to, sv lfe-prev injy-resc/remve injd or endgrd pple

Answer 5

• To enter or break into any premises or place if you believe on reasonable grounds that it is necessary to do so for;
• saving life, preventing injury, or rescuing or removing injured or endangered persons; or - permitting or facilitating any urgent measure for the relief of suffering or distress.

Question 6

CDEM Act 2002:

Under s.90 CDEM Act, Police can requisition any

• building, vehicle, boat, animal, apparatus, implement, construction materials food, medical supplies etc.. and place it under their control
• What would be the main reason for doing this? (1)

Answer 6

• If it’s deemed necessary to preserve human life.

Question 7

CDEM Act 2002:

If a s.o.e is in force, sect 91 ‘Power to give directions’ - subsection 1 allows you to direct any person to stop any activity that may cause or contribute to an emergency, or request any person (verbally or written) to take any action to prevent or limit the extent of the emergency.

• What then does subsection 2 allow you to do? (1)
• dir ownr obtn assmt of eff emrgcy had on structre*

Answer 7

• Subsection 2 - direct the owner of a structure to obtain an assessment of the effect the emergency had on the structure.

Question 8

CIMS - Coordinated Incident Mgmt System:

For the purpose of CIMS, an is incident is defined as what? (1)

occu invles 1 or mre agcies

Answer 8

• An occurrence that involves one or more agencies.

Question 9

CIMS - Coordinated Incident Mgmt System:

CIMS is generally used for emergencies incidents however it may also be used in non-emergency incidents such as what? (1)

lrg pub gthrngs/evnts

Answer 9

• Large public gatherings and events

Question 10

Emergency Management:

For the purposes of CIMS, what is an emergency defined as? (2)

sit pos immede rsk lfe/hlth/prop/envrnmt, reqs coord resp

Answer 10

• A situation that poses an immediate risk to life, health, property, or the environment, and
• requires a coordinated response

Question 11

Emergency Management:

The components of emergency management are referred to as the ‘4Rs’. What are they?

rsk reduc, redines respnd, respnse, recvry

Answer 11

• Risk reduction
• Readiness (to respond)
• Response, and
• Recovery

Question 12

Emergency Management:

In terms of the ‘4Rs’ At what level does CIMS apply? (1)

Answer 12

CIMS is applied during the ‘Response’ level, and therefore must be factored into readiness.

Question 13

Emergency Management:

What are some of common ‘Response’ (4R’s) objectives? (10)

prsv lfe, prev escal, maintn l & o, cre injrd/sck/dpndnts, prvde ess srvs, prsv gvnce, prot assts, prot nat & phys resrces, animl wlfre, prsv eco/soc actvy

Answer 13

• preserve life
• prevent escalation
• mantain law and order
• care for injured/sick/dependant
• provide essential services
• preserve governance
• protect assets
• protect natural and physical resources
• animal welfare
• preserve economic/social activity

Question 14

Emergency Management:

What are the 10 principles that the CIMS structure is based on?

comm struc/rles/respo, comm termlgy, modulr & scalble, respnve comm nds, intergtd respo coordn, consildtd actn planng, intrgtd info mngmt & comm, resorce coord, desgntd respo facltes, mnge spn of ctrl.

Answer 14

• common structure/roles/responsibilities
• common terminology
• modular and scalable
• responsive to community needs
• intergrated response coordination
• consolidated action planning
• intergrated info management and communication
• resource coordination
• designated response facilities
• managable span of control

Question 15

Emergency Management: CIMS principles

Part of being ‘responsive to community needs’ means response personnel needs to communicate with communities to understand their needs and base response & recovery actions on these needs. Communities will actively participate in a response rather then wait passively for assistance, therefore what do we need to ensure happens with their response?

ensre cmmnty respns actns cordnted wth offcl respns.

Answer 15

• We need to ensure community response actions are coordinated with the official response.

Question 16

Emergency Management: CIMS principles

Manageable span of control - under CIMS principles, what does this mean?

nmbr indvls or tms 1 prsn mnge efftvly - optm spn cntrl btwn … & …

Answer 16

• means the number of individuals or teams one person can manage effectively - the optimum span of control is between 2 & 7.

Question 17

Emergency Management:

The ‘Lead Agency’ has the mandate to manage a response to an incident, where does that mandate come from? (4)

legsln, protcls, agrmnt, & bec it hs exprtse & exprnce

Answer 17

• from legislation
• protocols
• by agreement, and because
• it has the expertise and experience.

Question 18

Emergency Management:

1. What is it called when there are more than two lead agencies in a CIMS structure? (1)
2. When would this commonly occur? (3)

• unifd ctrl struc,*
• led agcy not rdly idfied, mre thn 1 mndte mnge incdnt, led agncy dcdes jnt apprch mre efftve*

Answer 18

• Unified Control structure
• Occurs when the ‘lead’ agency cannot readily identified, or
• More than 1 agency has a mandate to manage a particular incident
• Lead Agency decides a joint approach will be more effective.

Question 19

Response Management:

The CIMS structure divides tasks and responsibilities into 7 categories/functions, which allows multiple agencies to coordinate resources effectively and make it easier for their staff to work alongside each other.

• What are these categories/functions?
• ctrl, intl, planng, opns, logstcs, pim, wlfre*

Answer 19

• Control
• Intel,
• Planning,
• Operations,
• Logistics,
• PIM (Public Info Mgmt) and
• Welfare

Question 20

Response Management

The Incident Management Team (IMT) assists the Controller (CIMS incident) by providing advice and specialist knowledge, and handling detailed work. who may be included as part of the IMT? (3)

resp mngr, tech exprts, rsk advsr

Answer 20

• Response Manager
• Technical Experts
• Risk Advisor

Question 21

Response Management

Under CIMs, there are 5 response levels, what are they?

nat, reg, loc, inc, commty

Answer 21

• National - agency HQs, government coordination
• Regional - CDEM groups, regional agency offices
• Local - local authorities, agencies at district/city level
• Incident - first responders
• Community - general public

Question 22

Response Management:

Scaling Responses - A decision to scale the response structure needs to be based on the what? (3)

sfty resp persnnl/pub/prop, sze & complxty inc - ext resp req, spn ctrl.

Answer 22

• Safety of the response personnel, the public, and property
• Size and complexity of the incident, and the extent of response required, and
• Span of control.

Question 23

Response Management:

An Emergency Operations Centre (EOC) is established to coordinate a multi-agency or multi-incident response between respective Incident Control Points (ICPs).

• When is an EOC is activated? (3)
• whn sevrl inc lvl resps diff sites, whn off-ste coord & sppt req, or to coord multi-agny or multi-inc resps*

Answer 23

• when there are several incident level responses at different sites,
• when off-site coordination and support are required, or
• to coordinate multi-agency or multi-incident responses.

Question 24

Response Management:

A Coordination Centre (CC) is where the Controller and IMT manage their response from. The CC may be as small as a single vehicle or desk, or as large as an entire building with dozens of personnel.

• There are 4 types of CCs, What are they?
• icp, eoc, ecc, ncc*

Answer 24

• Incident Control Point (ICP) - incident level CCs . There is only one ICP at this level; separate ICPs may be established at other response sites.
• Emergency Operations Centres (EOCs) are local level
• Emergency Coordination Centres (ECCs) are regional level, and
• National Coordination Centres (NCCs) are national level.

Question 25

_Response Management:_ Managing changeovers - Changeovers are a major factor in incident management effectiveness and efficiency. * The IMT plan and manage changeovers, what do they need to ensure occurs during a changeover? * otgng persnnl lve once replcmnts brfed, chgovrs - inc persnnl sfty & redu rsk/ do not distb opns/ & are stggrd ensur continuty resp opns*

Answer 25

1. **outgoing personnel** leave once they have briefed their replacements 2. **changeovers**: * increase personnel safety and reduce risk * do not disturb response operations, and * are staggered to ensure continuity of response operations.

Question 26

_Response Management Functions:_ Every response (CIMS) has executive oversight known as Governance. * Who carries out the Governance role and who is authority delegated out to? * Gov role - snr agncy mngrs, poltcl ldrs, ce's* * Del authority - Gov's hve ultmte responblty resp bt deleg auth/ctrl to contrllr*

Answer 26

Governance role is carried out by; * Senior agency managers * Political leaders * Chief executives Governance had ultimate responsibility for response but they **delegate authority and operational control to a Controller**

Question 27

_Response Management Functions:_ What may Governance provide? **(3)** *trms of refnce, delg of auth, dirtves ste req respnse achmnt.*

Answer 27

* **Terms of reference** * **Delegation of authority** * **Directives** that state the required response achievement (Preferably in written form) which forms the basis of an action plan

Question 28

_Response Management Functions:_ What are some examples of governance responsibilities? **(7)** *mkg strgc (rthr thn oprtnl) decs, provdg hi-lvl sppt/advc/dirctn to respnse, actvng sigfcnt resp & alloc resrces, declrng/extndg or endng s.o.e, provdng spkeprsn, liasng oth lvls gov, decidng spec fndng arrgnmts.*

Answer 28

* **making strategic**, rather than operational **decisions**, * **providing high-level support, advice, and direction** to the response, * **activating a significant response** and allocating the resources, * **declaring, extending, or ending** a ‘state of emergency’, * providing a **spokesperson**, * **liaising** with other levels of governance, and * deciding on **special funding** arrangements.

Question 29

_CIMS Functions:_ **Intelligence** is one of the 7 CIMS functions, what is it's function? *resp collctn & anlys resp info.*

Answer 29

It is responsible for the * **collection and analysis of response information,** relating to the status, hazards and the context of the incident.

Question 30

_CIMS Functions:_ **Planning** is one of the 7 CIMS functions, and is responsible for overseeing the development of Action Plans. * What else is it responsible for? **(4)** * devlpng l-trm plns & contngy plns, asstng plnng transtn to recvry, convnng & condctng plnng mtgs, & forcstng med/l-trm resrcng reqmnts*

Answer 30

* developing **long-term plans and contingency plans**, * assisting with **planning the transition to recovery**, * **convening and conducting planning meetings**, and * **forecasting medium-to-long term resourcing requirements** that will need to be provided by Logistics and supporting agencies.

Question 31

_CIMS Functions:_ Public Information Management - PIM, is one of the 7 CIMS functions, what is its function? **(5)** *infrmg pub abt inc, the respnse, meda liasn, montrng, & comm liasn*

Answer 31

PIM is responsible for * **informing** the public about the incident and * the **response** (including actions they need to take), * **media** liaison * **monitoring**, and * **community** liaison.

Question 32

_CIMS Functions:_ **Operations** is one of the 7 CIMS functions, what is it responsible for **(3)**, and what are it's sub-functions? **(3)** ***Resp**: dy-to-dy coord of respnse, detld tsk plnng, impltn of act pln.* ***Sub functions**: oprtnl coord, liasn, vol coord*

Answer 32

_Responsibilities;_ * **day-to-day coordination** of the repsonse * detailed **task planning** * implementation of the **action plan** _Sub-functions;_ * **Operational** coordination * **Liaison** * **Volunteer** coordination

Question 33

_CIMS Functions_ Welfare is one of the 7 CIMS functions, what is it responsible for **(1)** , and what are it's **9** sub-functions? ***Resp:** mngng consqncs of inc indvids/whnau/comms* ***Subs:** regn, inqy, nds assmt, cre & protn srvces cyp, psych-soc sppt, hosehld gds & srvces, financl asstnce, shltr & accomdn animl wlfre,*

Answer 33

_Responsibilities_; * **Managing the consequences of an incident** on individuals, whanau and communities _Sub-functions_; * Registration * Inquiry * Needs assessment * Care and protection services for children, yp. * Psychosocial support * Household good and services * Financial assistance * Shelter and accommodation * Animal Welfare

Question 34

_CIMS Functions_: Section 41 (1) (j) and (k) of the National Civil Defence Emergency Management Plan 2015 makes Police, (amongst other emergency management functions), the agency responsible for what? **(3)** *coord inqs asst fmly & nok mke cntct, trce mssng prsns, & ntfy thr nok.*

Answer 34

Coordinating inquiries to; * **assist family, whänau and nok** make contact with each other; and, * **trace missing persons** and * **notify** their nok’.

Question 35

_Action Plan Process_: An Action Plan details the desired outcome and key tasks for the management of an incident, and the measures that will be taken to achieve the outcome. * An effective Action Plan should do what? **(4)** * An whose document is it? **(1)** ***Plan**: intgrte agncs cohesve resp, incrse sit awrnss btwn agncs, coord actves twrds cmmn goal, redu rsk, dupln & cnflctng actns.* ***Doc****: Cntrllr's doc, the cntrllr sts objtvs fr actn pln.*

Answer 35

_Cover_; * **integrate** all of the agencies into a cohesive response * increase **situational awareness** between agencies * **coordinate activities** towards a common goal, and * **reduce risk, duplication, and conflicting** actions. _The Action Plan_ is the **Controller’s document**. It is usually drafted by other personnel on the Controller’s behalf. The Controller determines intentions and sets the objectives for the Action Plan.

Question 36

_Action Plan Process:_ How long is the duration of an Action Plan for? **(2)** *actn plns cvr durtn of inc or opnl perd set by contrllr, thy shld allw suff tme fr pln's objctvs to b achved.*

Answer 36

* Action Plans cover the **duration of the incident** or an **operational period** defined by a Controller. * They should allow **sufficient time** for the plan's objectives to be achieved.

Question 37

_Action Plan Process_: New Action Plans should **not** be developed at arbitrary periods. New Action Plans are only developed in what **3** situations? *objctvs in orgnl AP achvd, sit chngs sgnfntly, objtvs chngd by contrllr.*

Answer 37

* **objectives** in original AP **are achieved** * **situation changes** significantly * objectives **changed by Controller**

Question 38

_National CDEM Plan_: S.36(a) Nat CDEM Plan - Principles: what is the the role of emergency services? **(2)** *ensre plnng encmpsses 4 Rs, enbls eff resp all emrgnces.*

Answer 38

* to ensure that **planning encompasses the 4 'Rs'** and * enables an **effective response to all emergencies**

Question 39

_Police Emergency Management Plans_ Police EM plans must be developed and manitained by the DCs for each district. * These plan provide for and form the basis of what? **(1)** * pol actn to cpe wth emrgncy whre extnsve coord resp necssry.*

Answer 39

* Police action to cope with any emergency where an extensive coordinated response is necessary.

Question 40

_Police Emergency Management Plans_: Emergency plans must be retained at district headquarters stations and at other stations or adjoining districts as considered necessary by district managers. * Copies must be placed in strategic locations for ready access by which staff?

Answer 40

* Police staff at **Sergeant level and above.**

Question 41

_Police Emergency Management Plans_ Police EM plans must be designed to cope with potential emergencies or disasters relevant to their district. Whenever possible a single plan encompassing **'what'** should be prepared?

Answer 41

* an 'all hazards' approach

Question 42

_Police role during a state of emergency:_ What are the principal roles for Police during an emergency? **(6)** *mntng lw & ordr, prot lfe & prop, asstng the mvmnt of rscue - fre/ medcl/ oth ess srvcs, asstng coronr, coord mvmnt ctrl ovr lnd, condctng inlnd sar*

Answer 42

* maintaining **law and order**, * **protecting** life and property, * assisting the **movement of rescue**, medical, fire, and other essential services, * assisting the **coroner** as required by the Coroners Act * coordinating **movement control** over land, * conducting inland **search and rescue**.

Question 43

_Declaration of a state of emergency_: What are **2** types of declaration for a state of emergency?

Answer 43

* State of national emergency. * Local state of emergency.

Question 44

_Declaration of a state of emergency:_ When would a declaration of a s.o.e be made?

Answer 44

**a declaration would be made when the use of specific powers (as per sect 86-91 CDEM Act 2002) is required**, Specific powers - Sect 86 - Evacuation of premises/ places Sect 87 - Entry onto premises Sect 88 - Close road / public places sect 89 - Removal of aircraft, vessels, vehicles etc sect 90 - Power to Requisition sect 91 - Power to give directions

Question 45

_Police role during a state of emergency_: If local or CDEM group response is established; * who must the District Commander advise? **(1)** * through what channel **(2)** ,and * within what time frame? **(1)** *comm, nat mgr - resp & ops/ nat mgr nccc, immed*

Answer 45

* Must advise the **Commissioner** * through the **National Mgr: Response and Operations** and the **National Mgr NCCC** * This must be done **immediately**

Question 46

_Declaration of a state of emergency_: What are the **4** stages in declaring a state of emergency? *DCs strt discns reg cdem grp/eoc stff, emerg bynd scpe & resrces pol/combnd emrgy servces, loc cntrllrs mst be kpt infrmd, nat mgr - resp & ops mst be notfd whn soe declrd.*

Answer 46

1. **DCs should commence discussions with regional CDEM Group EOC staff** in the event of an impending or developing emergency. 2. Where an **emergency is beyond the scope and resources of Police and combined emergency services**, the DC may request the CDEM Group to provide support and/or declare a state of emergency. 3. **Local Controllers must be kept informed** of all related activities undertaken by Police during a state of emergency. 4. The **National Mgr: Response and Operations, PNHQ, must be notified** when a state of emergency is declared.