11.0 Configure Perioperative Documentation Tools

Question 1

How is data stored in SmartForms?

Answer 1

Chronicles item

Question 2

Is coordination with Epic necessary in SmartForms?

Answer 2

Yes

Question 3

Can fields be required or recommended in SmartForms?

Answer 3

Yes, easy to do

Question 4

At what level is data stored in the chart in SmartForms?

Answer 4

Patient, encounter, case, log, etc.

Question 5

What are the design abilities in SmartForms?

Answer 5

Very flexible design

Question 6

How easy/difficult is it to build in SmartForms?

Answer 6

Moderate (Basic Mode) to very complex

Question 7

Can the tool perform calculations in SmartForms?

Answer 7

Can do basic arithmetic

Question 8

What scripting is available in SmartForms?

Answer 8

Scripting can show/hide components, run an extension (LPP) record, change data values, enable/disable components, make a message box appear, and more

Question 9

Can multiple users document in it at once in SmartForms?

Answer 9

Yes

Question 10

How is data stored in Flowsheets?

Answer 10

Flowsheet Data (FSD)

Question 11

Is coordination with Epic necessary in Flowsheets?

Answer 11

No

Question 12

Can fields be required or recommended in Flowsheets?

Answer 12

Yes, but difficult

Question 13

At what level is data stored in the chart in Flowsheets?

Answer 13

Time-specific.

Question 14

What are the design abilities in Flowsheets?

Answer 14

Row‐by‐row is the only option

Question 15

How easy/difficult is it to build in Flowsheets?

Answer 15

Easy to moderate

Question 16

Can the tool perform calculations in Flowsheets?

Answer 16

Can perform very complex calculations

Question 17

What scripting is available in Flowsheets?

Answer 17

Rows and groups can cascade into a template

Question 18

Can multiple users document in it at once in Flowsheets?

Answer 18

Yes

Question 19

What restrictions are there for storing data with SmartData Elements?

Answer 19

SmartData Elements data storage is restricted to certain contexts, such as storing data to the patient, encounter, or note.

Question 20

True or false? OpTime SmartForms typically store data to specific records ‐ such as cases (ORC), logs (ORL), and timeouts (TMT).

Answer 20

True.

Question 21

What are the SmartForm Build Steps?

Answer 21

1. Duplicate a SmartForm (if necessary)
2. Make necessary changes to SmartForm
3. Attach SmartForm to profile SmartForm

Question 22

What are SmartForms are made up of?

Answer 22

Components, which you can think of as specific questions used to collect information.

Question 23

What are the six of the core tenants, or heuristics, of configuring usability:

Answer 23

1. Match the system with the real world
2. Be consistent and follow standards
3. Rely on recognition rather than recall
4. Allow for flexibility and efficiency of use
5. Use aesthetic and minimalist design
6. Provide help and documentation

Question 24

What does it mean when a property as an asterisk (*) next to it?

Answer 24

This means that they will undergo some change when SmartForms move to Hyperspace Web and/or are ignored when theming is on.

Question 25

What is SmartForm scripting?

Answer 25

SmartForm scripting is used to make one component affect another.

Question 26

What do you need to do to make a SmartForm available for use?

Answer 26

Select the Release checkbox, which makes the current version of the SmartForm available in the system, then click Save or Accept.

Question 27

True or false: The OpTime section of the profile contains OpTime‐specific profile settings, including SmartForm attachment for the Intraprocedure navigator.

Answer 27

True.

Question 28

Which screen in the Text Profile Editor allows you to attach a selection of SmartForm types for use in the Intraprocedure Navigator, such as those used to document site preparation and pre‐op skin conditions?

Answer 28

The Intra‐op Configuration screen.

Question 29

What are Perioperative Flowsheets used for?

Answer 29

To track data over time.

Question 30

What are the built steps to build flowsheets?

Answer 30

1. Build rows. 2. Build groups and attach rows to them. 3. Build the flowsheet template and attach groups to it.

Question 31

What are flowsheet naming conventions?

Answer 31

Rows include "R" in the name Groups include "G" in the name. Since Flowsheet templates are in a separate master file (FLT), they do not need to be distinguished in the same way.

Question 32

Which is better, Custom List vs Category Type

Answer 32

While both provide the end user with options to choose from, Epic recommends you avoid Custom List rows in favor of Category Type.

Question 33

What does releasing flowsheet records do?

Answer 33

Releasing any of these flowsheet records will lock them down, making them view‐only. If you release a flowsheet record, you must create a new version to make further changes.

Question 34

True or false: The selections you make in the Row Type and Value Type fields determine the forms that appear for further configuration of an FLO record?

Answer 34

True.

Question 35

What INI and item number allows you to use the Yes/No categories?

Answer 35

ECT 101

Question 36

For a row to be configurable as a trigger row, what must the Row Type and Value Type be set to?

Answer 36

1. The Row type field must be set to either Data or Custom Formula and 2. The Value type field must be set to Category Type, Custom List, or Numeric Type.

Question 37

What is the flowsheet data structure?

Answer 37

``` Flowsheet Rows (FLO) Flowsheet Groups (FLO) Flowsheet Templates (FLT) Profile (LPR) ```

Question 38

What is the SmartForm Data structure?

Answer 38

Standard Intraprocedure SmartForm (LQF) | Profile (LPR)

Question 39

What are the advantages and disadvantages of using SmartForms for documentation?

Answer 39

SmartForms are flexible in both design and data storage. They support sophisticated scripting and can store data to cases and logs. However, they can be difficult to build and require more maintenance than Flowsheets.

Question 40

What are the advantages and disadvantages of using Flowsheets for documentation?

Answer 40

Flowsheets are useful when multiple users will be documenting the same data. They are also easier to build and aintain and can support complex calculations. However, they cannot store data in the same way that SmartForms can, they do not have many design options, and aside from cascading, they cannot be robustly scripted.

Question 41

How do most OpTime SmartForms store data?

Answer 41

Most OpTime SmartForms store data to Chronicles items.

Question 42

What is scripting? What does it mean in the context of SmartForms and Flowsheets?

Answer 42

Scripting is when one piece of a SmartForm affects another. SmartForms support rich scripting, such as showing/hiding components, changing data values, and more. Flowsheets can cascade, which is when the value entered in one row can add additional rows or groups to the template.

Question 43

Why should you follow naming conventions when building Flowsheet row and group records?

Answer 43

Both Flowsheet rows and groups are FLO records, so adding an "R" to a row name and a "G" to a group name helps distinguish them when searching FLO records.

Question 44

What is the purpose of cascading Flowsheets and how do they increase the usability of a Flowsheet?

Answer 44

Cascading Flowsheets are used when not all rows/groups of a template need to be visible or documented in by default. Having certain rows/groups start removed allows the template to appear less cluttered to end users, and additional rows/groups are added only when they become relevant.