800-10 Police Records

Question 1

Where shall all open records requests be submitted to in writing

Answer 1

Open records unit (ORU) in the Office Of planning and Data Governance (OPDG) within 24 hours after receipt of the request

Question 2

Requests from other law enforcement agencies or other governmental entities for statistics, policy and procedure material, survey participation, or information of a general nature.

Answer 2

Shall be send directly to the Office of the Chief of Police

Question 3

Who can authorize information from a police report to be released

Answer 3

“Chief of police or this general order “

Question 4

If not prohibited by law, employees authorized by their supervisor or assignment may release the following information if the release will not jeopardize an investigation

Answer 4

A) suspect’s name, alias, gender, race, address, occupation, department blotter number, and physical condition

B) name of the arresting officer

C) date and time of arrest

D) booking information

E) charge

F) identification of the court in which charges have been filed

Question 5

Inflation that employees shall NOT RELEASE

Answer 5

G) incident report information
H) suspect’s personal history or arrest records to persons outside the department
I) the names of deceased persons until the next of kin have been officially notified
J) information about the identity and description of criminal assault victims

Question 6

Where shall requests for information regarding juvenile arrests be directed?

Answer 6

The division conducting the investigation

Or

OPDG

Question 7

For verbal requests from citizens wanting information on a case shall be directed

Answer 7

To the division that can provide the information

• if the information is not routinely released citizen shall submit written requests to the ORU
• requests can be made from 8a-4p or other times approved by the division commander

Question 8

Who can authorize removal of any official City record or report

Answer 8

Division commander

Question 9

Which division is exempt from obtaining approval from their division commander before obtaining photographs of employees?

Answer 9

IAD

Question 10

Reasons to obtain photos of employees

Answer 10

A) investigative purposes
B) awards /commendations
C) department authorized media release

Question 11

Employee photo released to public

Answer 11

A) under indictment
B) is a part in a police civil service hearing or a case in arbitration
C) introduced as evidence in a judicial proceeding

*also can be made public with written consent from the employee

Question 12

A division that receives an order for expunction/sealing shall gather all records subject to the order and return the records to the records division

Answer 12

Within 60 calendar days