12 Project Management Flashcards by Carly Moore

1 - What percentage of the fee is typically allocated to each phase in A13 of the Doc 6?

SD 12.5 (12-18%)
DD 12.5 (12-18%)
CD 50 (30-55%)
BID 5% (2.5-7%)
CA 20% (20-35%)

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2 - What 3 schedules are included in the 2017 Doc 6?

Sched. A - Services (inc. client responsibilities)
Sched. B - Reimbursable Expenses
Sched. C - Time Based Rates

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3 - What 4 schedules were included in the 2006 Doc 6?

Sched. A - Arch. Services + Client Responsibilities (table)
OR
Sched. B - Arch. Services + Client Responsibilities (text)
OR
Sched. C - Time Based Rates
Sched. D - Client Responsibility

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4 - Into what sections is the Doc 6 divided?

C Cover + TOC
A Agreement FORM
D Definitions
GC General Conditions
S Schedules

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5 - Can the Doc 6 be used by an Architect for services other than design or construction?

Yes, studies and facility management or 2 examples.

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6 - Is the Architect always the prime consultant in a Doc 6 contract?

No, they may be hired as one of several consultants engaged separately by the Client.

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7 - In which section of the Doc 6 are the procurement method, fees and budget defined?

A Agreement Form

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8 - In which section of the Doc 6 are the roles and responsibilities regarding certificates for payment defined?

GC 4 General Conditions

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9 - Outline the 5 actions that define GOOD project management:

1 - Selecting / managing PEOPLE (in house + SME etc)
2 - Ensure continuous + effective COMMUNICATIONS
3 - DELEGATING tasks appropriately
4 - arranging + managing DESIGN CHANGES
5 - PROJECT CONTROL (scheduling + estimating)

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10 - Define project management. (2)

planning + controlling of performance and execution of the project.

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11 - What phases will the PM need to work through?(5)

1 - project management
2 - project planning 
3 - project EXECUTION
4 - project CONTROL + VALIDATION
5 - project CLOSE-OUT + VALIDATION

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12 - How does the ‘Entrepreneurial PM’ view the project?

1 - VISION
2 - MARKETING
3 - FINANCE
4 - HR
5 - DELIVERY SYSTEMS

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13 - What are the 5 major tasks a PM must coord. during PROJECT CLOSE OUT?

1 - PROJECT EVAL (met financial/profess. objectives of firm?)
2 - RECORD DWGs
3 - ARCHIVING
4 - add content that can be re-used to FIRM DATABASE
5 - generate PROMOTIONAL material for RFPs + mktng

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14 - Identify the 8 main components of a work plan. (mastering the business of arch)

1 - PROJECT DEFINITION (vision - share w team)
2 - WORK BREAKDOWN STRUCTURE (wbs)
3 - TASK LIST (fill wbs with tasks)
4 - SCHEDULE (milestone / bar chart / critical path)
5 - ORGANIZATION CHART (responsibility / communication struc.)
6 - BUDGET
7 - QUALITY MNGMT PLAN (standards / quality)
8 - CLIENT MNGMT PLAN (identify key preferences / taboos / processes)

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15 - The work breakdown structure serves what 2 functions?

1 - complete work expected by client

2 - identify work outside scope

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16 - What 4 guiding principles should be followed when preparing a TASK LIST as part of a work plan?

1 - start from SCRATCH every time
2 - keep it SIMPLE
3 - list everything that impacts SCHED. (if in sched or not)
4 - include PM TASKS

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17 - What 3 questions define the PROJECT DEFINITION for a work plan?

1 - WHY is the CLIENT doing this work?
2 - WHAT PROBLEMS will it solve?
3 - WHAT OPPORTUNITIES will it create?

18 - What 5 components of a BUDGET must be managed as part of the project work plan?

1 - direct labour
2 - overheads
3 - other direct costs
4 - contingency
5 - profit

19 - List 13 characteristics of an EFFECTIVE PM.

1 - ATTACKS problems aggressively
2 - ORGANIZED
3 - ENTHUSIASTIC about standards, budget control, sched. performance
4 - DELEGATES well
5 - COMMUNICATES well (client, team, etc)
6 - MOTIVATES staff to perform
7 - RESULTS ORIENTED (final outcome in mind)
8 - knows it takes an ENTIRE DESIGN TEAM
9 - LISTENS well to interpret clearly
10 - can CONVINCE client / team of right direction
11 - conscious SENSE OF TIME (time/task)
12 - knows WHERE TO FIND answers for tech. questions
13 - can CONVERSE INTELLIGENTLY w team, client, AHJ, subs, GC

20 - How does a PM execute an organized project? (4)

1 - plans
2 - organizes
3 - directs
4 - controls

21 - Who must a PM communicate well with to be effective?

1 - clients
2 - EACH team member
3 - people outside the firm

22 - What is a milestone schedule best for?(2) List the pros + cons. (2/3)

BEST FOR
• subprojects
• small projects
\+ EASY to prep / revise (low cost)
\+ FOCUS on deadlines
- don't show START DATE
- can't show STATUS
- can't show interRELATIONSHIPS

23 - What are the PROs of using a BAR SCHEDULE?

\+ EASILY and commonly understood
\+ EASY to prep (low cost)
\+ shows START and END dates
\+ good for all but the most complex projects.
\+ can prep w many SOFTWARES (low cost)

24 - What are the CONs of using a BAR SCHEDULE?

don’t show interRELATIONSHIPS
don’t PRIORITIZE tasks
don’t identify CRITICAL tasks

25 - What are the PROs of the CRITICAL PATH SCHEDULING method? (3)

+ show RELATIONSHIPS + identify task w impact on FINAL DEADLINE + provides a HIGH LEVEL of proj. control

26 - What are the CONs of the CRITICAL PATH SCHEDULING method? (3)

- high cost and effort to PREP - need regular sched. MAINT. - difficult to READ for some team members

27 - What are the 4 steps in executing Critical Path Method (CPM) schedule?

1 - IDENTIFY task relationships 2 - ESTABLISH optimum task durations 3 - PREP proj. sched. 4 - DETERMINE critical path tasks

28 - What 3 types of relationships are shown graphically in a CPM schedule?

1 - Task A complete PRIOR to START of B 2 - Task A PARTIALLY complete PRIOR to B 3 - Task A completer PRIOR to COMPLETION of B

29 - List the Do's of scheduling. (4)

``` + SIMPLIFY process + keep team/client INFORMED + involve everyone for BUY IN + identify RELATIONSHIPS - don't forget time for PM TASKS - don't avoid telling the client their role in MAINT. sched. ```

30 - List the Don't of scheduling. (3)

- don't forget time for PM TASKS - don't avoid telling the CLIENT their ROLE in maintaining the sched. - don't forget time for changes after review

31 - What 7 questions will help an Arch eval. a workplan?

1 - realistic BALANCE of time, cost, performance? 2 - adequately DEFINES project? 3 - logical BREAKDOWN into sequential tasks? 4 - adequate/optimized RESOURCE allocation? 5 - includes CONTINGENCIES 6 - identifies RISKS + propose MITIGATION 7 - illustrate what COMPLETION looks like

32 - What is the typical QUALITY ASSURANCE process?

(sim to value assessment) 1 - REVIEW prev / sim projects 2 - IDENTIFY possible improvements 3 - IDENTIFY suitability for incorporations to current proj. 4 - IMPLEMENT improvementsin design process 5 - REVIEW + TEST improvements to validate

33 - Should the construction procurement phase not commence within 3 months of the architects submission of CDs to client, should occur?

GC3.3 Probable CONSTRUCTION COSTS shall be adjusted to reflect changes in the general level of prices in the construction industry btwn the date of submission of CDs and RFP date.

34 - In the event that the client makes a claim against the architect, what sort of LIMITS apply to the value of that claim.

GC7.2 | Claims are limited to the coverage and amount of professional liability insurance carried by the architect.

35 - Is the architect liable for errors in resulting from incorrect manufacturer PRODUCT INFORMATION?

GC7.3 No. The arch is entitled to rely on info published by the manufacturer and shall not be held liable for info or representation which is reasonably believes to be accurate.

36 - When can the architect SUSPEND SERVICES in the event that an invoice is not paid by the client?

GC8.2 If any invoice submitted by the arch. remains unpaid by the owner for >45 days from date of invoice the arch. may give 7 days written notice to client that services will be suspended.

37 - How do Suspension expenses and Termination Expenses differ?

GC8.6 Suspension expenses include expenses directly attributable to susp. of project for which arch. is not otherwise compensated, inc. A's contractual and employee commitments. GC8.12 Term. expenses are directly attributable to tem. of project for which A would not otherwise be compensated. ***In addition, an amount for anticipated loss of earnings computed as a % of total fee earned to the time of term. for A's services: SD20% DD10% CDs 5%

38 - What LAW will govern the Doc 6 contract?

GC9.1 the law of the PROVINCE which is the principal place of business for the ARCHITECT.

39 - In shall occur in the event that NEW or additional TAXES in respect of services in contract are rqrd by Federal, Provincial, Regional or Municipal legislation after the contract is executed.

GC12.7 | The amount under this contract shall be adjusted to include such taxes.

40 - What is the naming convention for schedules in the Doc 6?

PROJ. TITLE + PROJ. # + GEN. DESCRIPTION | gen descript = service + type + place