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HEALTH INFORMATION SYSTEM FOR MEDICAL LABORATORY SCIENCE > Health Management Information System > Flashcards

Health Management Information System Flashcards

1
Q

Is an information system specially designed to assist in
the management and planning of health programs, as
opposed to delivery of care (WHO, 2004)

A

Health Management Information System
(HMIS)

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2
Q

It is a data collection system specifically designed to
support planning, management, and decision making
in health facilities and organizations.

A

Health Management Information System
(HMIS)

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3
Q

Clinical studies assist in the understanding of medical terminology, clinical procedures, and data base process

A

Health

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4
Q

The ability to analyze systems and to design and implement advanced computer application make the transfer of patient information efficient and effective

A

Information System

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5
Q

principles enhanced by finance, law, and planning help administer the health care enterprise.

A

Management

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6
Q

monitors and evaluates the process with the intention of providing warning signals through the use of indicators.

A

routine-monitoring system

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7
Q

to plan and coordinate health care services in their catchment
area.

A

health unit in-charge and the Health Unit Management Committee

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8
Q

According to? HMIS was developed within the framework

A

the Ministry of Health (2010),

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9
Q

the healthcare institution, and to the responsibilities of the health professionals at the level of collection.

A

Relevant to the policies and goals

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10
Q

it is to be used immediately for management and
should not wait for feedback from higher levels.

A

Functional;

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11
Q

there is one set of forms and no duplication of
reporting

A

Integrated;

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12
Q

on a routine basis from every health unit. (ensure
completeness)

A

Collected

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13
Q

It should provide information on all key aspects of the health system without duplication

A

Complete

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14
Q

If similar information is provided by different sources, their definitions need to be consistent

A

Consistent

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15
Q

It should be very clear what all the elements are actually measuring

A

Clear

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16
Q

It should not be unnecessarily complicated

A

Simple

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17
Q

The actual usage of each element should justify the cost of its collection and analysis.

A

Cost Effective

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18
Q

Data should be held in a form readily accessible to all legitimate users, and it should be clear who these people are.

A

Accessible

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19
Q

It should ensure that people without legitimate access are effectively denied

A

Confidential

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20
Q

includes data acquisition and data verification.

A

Data Input

21
Q

also called processing phase includes data storage, data classification, data update, and data
computation.

A

Data Management

22
Q

includes data retrieval and data presentation.

A

Data Output

23
Q

Generation and the collection of accurate, timely, and relevant
data. Input of standard coded formats (e.g., the use of bar codes) to facilitate the rapid mechanical reading and capturing of data.

A

Data Acquisition

24
Q

Authentication and validation of gathered data. The quality of collected data depends largely on the authority, validity, and reliability of the data sources.

A

Data Verification

25
Q

Preservation and archival of data may be regarded as part of the
data storage function. When accumulated data are no longer actively used in the system, a method to archive the data for a certain period is usually advisable

A

Data Storage

26
Q

Critical function for increasing the efficiency of the system when the need arises to conduct a data search. Most data classification schemes are based on the use of certain key parameters.

A

Data Classification (aka Data Organization)

27
Q

Data manipulation and data transformation, such as the use of
mathematical models, statistical and probabilistic approaches,
linear and nonlinear transformation, and other data analytic
processes.
Allows further data analysis, synthesis, and evaluation so that
data can be used for strategic decision-making purposes other
than tactical and/or operational use.

A

Data Computation

28
Q

New and changing information is accounted for through the
element of data update. The dynamic nature of such data
modification calls for constant monitoring

A

Data Update

29
Q

Processes of data transfer and data distribution. Constrained by the time it takes to transmit the required data from the source to the appropriate end-user.

A

Data Retrieval

30
Q

has to do with how users interpret the information produced by the system. Summary tables and statistical reports may suffice in presentations. The use of presentation graphics for higher-level managerial decision analysis is particularly encouraged because these appear to provide a better intuitive feel of data trend.

A

Data Presentation

31
Q

Listed are the range of possible data and functions that may be available in the system, and it represents the type of information that can be captured and tracked in HMIS along with its corresponding functionality, as discussed by the Behavioral Health Collaboration Solutions (2006).

A

List of functions of HMIS

32
Q

Client Billing Data
Client Clinical Data
Other Client Data

A

Client data

33
Q

Linking Schedule to Billing

A

Scheduling

34
Q

Authorized and use of authorized units

A

Authorization Tracking

35
Q

Complaint electronic claim

A

Billing

36
Q

Tracking Aging of Unpaid Services
Tracking Reasons for Denials
Aged Receivable Report by Payer Source

A

Accounts Receivable (A/R) Management

37
Q

Basic Reports
Report writer

A

Reporting

38
Q

Assessment
Treatment Plan
Progress/encounter notes

A

Medical record

39
Q

Expired treatment plan
Service on treatment plan
Progress note present

A

Compliance

40
Q

General ledger
Payroll
Accounts Payable
Financial Reporting

A

Financial

41
Q

Determinants of the HMIS

A

Behavioral
Organizational
Technical

42
Q

The data collector and users of the HMIS need to have confidence, motivation and competence to perform HMIS tasks in order to improve the Routine Health Information System (RHIS) process.
Lack of enough knowledge on the use of data has been found to be a major drawback on the data quality and information use. Motivating HMIS users remains a challenge.
Despite training on data collection and data analysis, people are still having negative attitude on the data, and hence a lot needs to be done to change people’s behavior, in order to increase the performance of the (RHIS) process (Routine Health Information Network, 2003).

A

Behavioral determinants

43
Q

Having a system in place which support data collection, analysis and transform it to useful information will help in promoting evidence based decision making. Thus all components within the system are ideal in making the RHIS perform better.

A

Organizational determinants

44
Q

involve the overall design used in the collection of
the information. It comprises the complexity of the reporting forms, the procedure set forward in the collection of data, the overall design of the computer software used in the collection of information.

A

Technical determinants

45
Q

PRISM

A

Performance of Routine Information System Management

46
Q

this conceptual framework broadens the analysis of routine health
information systems to include the three key factors which were
discussed previously:

A

PRISM Framework

47
Q

knowledge, skills, attitudes, values, and motivation of the people who collect and use data.

A

Behavioral determinants

48
Q

data collection processes, systems,
forms, and methods.

A

Technical determinants

49
Q

Information culture, structure, resources, roles, and responsibilities of the health system and key contributors at each level

A

Organizational/environmental determinants

HEALTH INFORMATION SYSTEM FOR MEDICAL LABORATORY SCIENCE (14 decks)

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