1 - Data Management

Question 1

What is IS0 19650?

Answer 1

The organization and digitisation of information about buildings (BIM).

Question 2

What are the Key Principles of GDPR?

Answer 2

LAPAIDS
- Lawfulness, fairness and transparency
- Accuracy
- Purpose limitation
- Accountability
- Integrity and confidentiality (security)
- Data minimisation
- Storage limitation

Question 3

What are the new roles under GDPR?

Answer 3

Data Controller - Decides who collects data, how, and responsible for making sure it is processed properly

Data Subject - The person whose data is collected

Data Processor - Processes data on behalf of controller

Data Protection Officer - Ensures compliance with GDPR

Question 4

What are the individual rights under GDPR?

Answer 4

IARERPOA
* To be informed
* To access
* To rectification
* To erasure
* To restrict processing
* To data portability
* To object
* To automated decision making and profiling

Question 5

What is the Data Protection Act 2018?

Answer 5

Sets out how personal data must be collected, handled and stored to protect people’s privacy

Question 6

What is the Freedom of Information Act 2000?

Answer 6

Obliges public bodies to provide information if requested, and in some cases publish it regularly regardless of a request.

Question 7

What is IS0-9001?

Answer 7

Quality Management System Standard

Question 8

What is ISO-27001?

Answer 8

Information Security Management System

Question 9

What is the difference between Data and Information?

Answer 9

Data is a collection of facts

Information is the collection of facts in a specific context

Question 10

How long do you have to keep data for a contract, and what date is it measured from?

Answer 10

Contract liability
- 6 Years under hand
- 12 Years as a deed
- Measured from PC

Tort
- Long stop of 15 years from an incidence, so data must be kept for this long to help defend

Question 11

What is the Limitation Act 1980?

Answer 11

Sets out time limits for breach of contract claims

Question 12

What pricing data is there available in your industry?

Answer 12

• BCIS
• Pricing books such as SPONS
• Benchmarking
• In house data

Question 13

What are the fines for breaching GDPR?

Answer 13

Maximum fine of 4% of turnover or £17.5m whichever is higher

Question 14

What are the levels of BIM?

Answer 14

0 - 2D, no collaboration
1 - 2D, 3D and collaboration in a CDE
2 - 3D, information exchange process, common file formats

Question 15

What sort of things are included within ISO-19650

Answer 15

• Defining roles and responsibilities about the appointing and lead appointing parties
• Establishing document naming and coding conventions
• Sets out terminology such as the EIR, PIR, AIR, and OIR

Question 16

What type of data systems are used in your company?

Answer 16

Shared hard drives
Backup servers
Software like Teams and Zoom

Question 17

What is the BCIS?

Answer 17

Building Cost Information Service
Provides cost and price data for the UK Construction industry.

Question 18

What measures could be taken to protect commercially sensitive information?

Answer 18

Non disclosure agreement
Physical separation of staff
Security of stored information

Question 19

Principles of ISO 9001

Answer 19

CLIPS CFR
- Customer Focus
- Leadership
- Involvement of People
- Process Approach
- System Approach to Management
- Continual Improvement
- Factual Approach to Decision-Making
- Relationship Management

Question 20

Principles of the DPA?

Answer 20

SHAKFU
- Fairly, lawfully and transparently
- Specified, purposes
- Used adequately, relevant and limited to necessity
- Accurate and kept up to date
- Kept for no longer than is necessary
- Handled in a way that ensures appropriate security