Data Management Flashcards

1
Q

What are the 7 principles of GDPR?

A

7 principles:

Lawfulness, fairness, and transparency

Storage limitations

Purpose limitation

Data minimisation

Accuracy

Integrity and confidentiality

Accountability

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2
Q

What data do you use in your work and how do you manage this?

A

Tenants contact information, email addresses etc, stored in our property management software, information removed once the tenant is no longer a tenant at the property, communication to all tenants via emIl is always sent by bcc, kept up to date, 6 month questionnaires to the Tenant to confirm all details are correct.

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3
Q

How do you ensure that you comply with data protection legislation?

A

When sending emails to multiple tenants I send by way of bcc to ensure the tenants data is protected. I only keep information I really need. I regularly check that information we hold is up to date and we are not keeping information that for any longer than necessary. I ensure that I do not pass on personal information onto others.

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4
Q

What rights do individuals have in relation to their data Under the Data Protection Act 2018?

A

The right to:

  • Be informed about how your data is being used;
  • Access personal data;
  • Have incorrect data updated;
  • Have data erased;
  • Stop or restrict the processing of your data;
  • Data portability (allowing you to get and reuse your data for different services);
  • Object to how your data is processed in certain circumstances.

You also have rights when an organisation is using your personal data for:

automated decision-making processes (without human involvement)
profiling, for example to predict your behaviour or interests

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5
Q

What is the Freedom of Information Act?

A

The Freedom of Information Act 2000 deals with access to official information. The Act provides individuals or organisations with the right to request information held by a public authority. Information must also be published through the public authority’s publication scheme. This must be approved by the ICO, and is a commitment by a public authority to make certain information available, and a guide on how to obtain it.

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6
Q

What are the implications of unlawfully handling data?

A
  • A reprimand
  • A temporary or definitive ban on processing
  • A fine of up to £17.5 million or 4% of the business’s total annual worldwide turnover
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7
Q

How do you store data in accordance with GDPR?

A
  • Files are achieved after finishing work on them and only stored in a achieving for a period of 12 years before being destroyed.
  • where files are electronic these are password protected. Physical files are stored in a locked filing cabinet or achieve storage unit.
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8
Q

What is personal data?

A

Any information relating to the Data Subject that can be used directly or indirectly to identify the person.

E.g. name, photo, email address, bank details, social media posts, medical information

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9
Q

Explain how you analyse comparable data.

A
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10
Q

Explain how you ensure the electronic filing system complies with the Data Protection Act 2018?

A
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11
Q

What is the Data Protection Act?

A

The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR)

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12
Q

What are the data protection principles under the Data Protection Act?

A

‘data protection principles’. They must make sure the information is:

  • used fairly, lawfully and transparently
  • used for specified, explicit purposes
  • used in a way that is adequate, relevant and limited to only what is necessary
  • accurate and, where necessary, kept up to date
  • kept for no longer than is necessary
  • handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage
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