Company Law 7: Filing Requirments

Question 1

What registers are private companies required to keep? Who can inspect them?

Answer 1

Can be inspected by members for free and by public for a fee

• register of members
• register of directors
• register of directors residential addresses
• register of secretaries
• register of changes against the companies assets
• register of people with significant control

Question 2

How long should minuets of shareholder meeting be kept

Answer 2

• 10 years for inspection by members for free

Question 3

How long should directors service contracts be kept

Answer 3

Kept for at least 1 year after director leaves and for inspection by members

Question 4

What needs to be filed at CH and when?

Answer 4

1. Annual Confirmation Statement (filled within 14 days of end of review period/anniversary of incorporation)
   - failure to file in time is an offence
2. Charges (filled within 21 days)
3. Accounts within: 9 months private, 6 months public (after end of accounting period)

Only Med and Large Companies (if over 50 employees or £10m turnover)

4. Directors Report - states names of directors and recommended dividends
5. strategic report to inform on development and performance

Question 5

Contents of Accounts that are filled with CH

Answer 5

• company number, nature and location
• balance sheet for last day of finical period
• statement of profit and loss
• directors must approve accounts, stating that they are true and fair
• unless small company must be audited

Question 6

When must company update CH of changes?

Answer 6

• appointment/ termination of directors, or change in their residential info (14 days)
• ordinary resolution giving directors power to allot new shares (15 days)
• special resolutions (15 days of approval)
• special resolution to reduce share capital (15 days and to include statement of solvency)
• issuance of new shares (1 month)
• change in registered office (not effective until filled)

Question 7

What must a company disclose on its letterhead

Answer 7

• registered address
• part of UK
• registered name
• registered number

IF it chooses
- names of all directors (cannot just do one or some)

Question 8

What does partnership have to disclose on letterhead

Answer 8

• name
• name of each member
• adress

Question 9

What does sole trader have to disclose on letterhead

Answer 9

• business name
• personal name (if different)
• adress