Pre-opening Docs

Question 1

Front

Answer 1

Back

Question 2

What are the basic documents required for handover?

Answer 2

Management agreementDesign and engineeringFeasibility study by consultant pre-opening budget and supporting documents, staffing schedule with budget, latest fact sheet pre-opening Manuel.Decide on parameters for formal hotel opening, who will be responsible for assembling list of attendees number of Reception’s etc.

Question 3

Handover and checklist by the VP general

Answer 3

Project summary Strategic brief; known ideosyncrasies of project, site or locationMarket information;A competitive frameworkCompetitive set, the source of business, type of business, Key points in the hotel management agreementOwner informationEquity positions of owners; Capital expense budget procedures and capital expense approval with owning companyFeasibility study

Question 4

Handover and checklist financials

Answer 4

Pre-opening budget and financial projectionsProcurement checklist; purchase of expendables and Hotel operating supplies

Question 5

Handover and checklist HR

Answer 5

Recruitment kit orientation kit training kit Discuss local situation for preparing staff orientation handbook

Question 6

Handover and checklist design and engineering

Answer 6

Interior design specifications blueprints and plans (Mechanical, electrical architectural and structural and plumbing)equipment list with specifications (furniture, fixture and equipment)progress on construction and timetable for opening

Question 7

What are the key tasks during the pre-opening and critical path

Answer 7

Pre-opening budgetStaffing plan when and how many i.e. hiring dates and number of staffPreparation and timing of first year budgetDiscuss Staffing Matters;Organisation Chart for new hotel Possible candidates and staff temporary and permanent, explain critical pathHighlight administrative mantis relevant for hotel opening power of attorney lawyers auditors bank signatures etc.

Question 8

Finance and business support

Answer 8

Group accounting policy and procedures, -Interim procedures for handling the local pre-opening expense disbursement-pre-opening budget expenditure & -Preopening budget control at hotel