2024-2025 SGT Bibliography - DHSMV Policy & PBA Contract Flashcards
(129 cards)
1
Q
When are consultation meeting with the PBA considered time worked?
A
when it take place during regular work hours
2
Q
When shall all parties involved in a consultation meeting with the PBA exchange agenda on matters to be discussed?
A
no later than seven calendar days before the meeting
3
Q
How often can PBA request personnel data from people first?
A
no more than quarterly
4
Q
Where does grievance meeting take place?
A
within 50 miles of grievant’s work place
5
Q
Per PBA contract, how many days does an employee have to file a grievance from the time the occurrence take place?
A
within 15 days
6
Q
Per PBA contract, how many days goes the FHP Step 1 Representative have to communicate a decision?
A
10 days following receipt of the written grievance
7
Q
Per PBA contract, how many days does an employee have to file a Step 2 grievance?
A
10 days following the receipt of the decision at Step 1
8
Q
Per PBA Contract, if there is a contract language dispute, how many days does the DMS have to communicate a decision after meeting with the PBA Representative?
A
15 days
9
Q
Per PBA Contract, if there is a contract language dispute and an arbitrator is involved, how long does the arbitrator have to issue a decision?
A
30 days
10
Q
Per PBA Contract, how long does an employee have to seek representation due to internal investigation?
A
48 hours
11
Q
Per PBA Contract, how long do internal investigation ordinarily last?
A
should be completed within 45 days
12
Q
Per PBA Contract, what is the maximum time an internal investigation can last?
A
shall not exceed 120 days without the approval of the agency head or designee
13
Q
How long does the request list for reassignment or transfer last?
A
June 30th of each year
14
Q
What is the minimum time of notice provided to employees when there is a shift change, reassignment, or lateral action?
A
14 calendar days
15
Q
What is the minimum time of notice provided to employees for transfers?
A
30 calendar days
16
Q
How many days does a promotional candidate have to challenge an exam question?
A
within 5 days after the date of the exam
17
Q
Are oral reprimands grievable?
A
No
18
Q
How many days in advance should leave of 40 contiguous hours or more be made?
A
at least 60 days
19
Q
How many days of notice in advance will employee be given for a schedule change?
A
14 days
20
Q
How many minute does an employee have to rest after 4 hours of work?
A
15 minutes
21
Q
How many hours can recruit request from FLSA leave after graduating from the academy?
A
120 hours
22
Q
If an employee perform job detail from a higher pay band position, what is the time frame before the employee gets paid at the higher pay band?
A
22 workdays within any six consecutive months
23
Q
Travel vouchers are paid within how many days?
A
within 30 days of submission
24
Q
Who is the AA/EEO officer as designated by the Executive Director?
A
Chief of Personnel Services
25
How often are hiring and promotional goals established for all job categories?
Annually
26
When are discrimination and sexual harassment training provided to new employees?
no later than 30 days after the start of employment then annually afterward
27
What is the max time allowed to complete discrimination and sexual harassment annual retraining?
90 days from course assignment date
28
What must a supervisor do when there is a complaint of discrimination and sexual harassment?
Do not investigate, need to contact OER through chain of command
29
How long does OER have to initiate an inquiry in regards to a claim of discrimination and sexual harassment?
no later than the next business day
30
What is considered material interest?
Direct or indirect ownership of more than 5%
31
Who is DHSMV's chief ethics officer?
The General Counsel
32
Who are required to disclose to the Chief Ethic Officers annually by July 1 of each where whether he or she has an immediate relative who is either a member of the Department or a lobbyist?
Executive Leadership Team
33
What is the maximum value of acceptable gifts?
$25
34
Can a member serve on a board or commission of another governmental entity?
yes, with approval of the Chief Ethics Officer
35
Who is the Step 1 Representative for the Patrol?
Troop Commanders
36
Who is the Step 2 Representative for DHSMV?
The Chief of Personnel Services
37
What can a member do if they believe a reprisal has been taken against them due to the grievance?
File a grievance against the reprisal directly at Step 2
38
When will a member have the right to grieve a performance evaluation?
When the evaluation is based on factors other than the member's performance
39
DHSMV Policy: How long does a sworn member have to file a grievance?
14 days after the occurrence of the event giving rise to the grievance
40
DHSMV Policy: If the Step 1 Representative is not available is unreachable or is out of the office, where will the sworn member send his/her grievance to?
To the Step 1 Representative supervisor within 14 days
41
How long does the Step 1 Representative have to meet with the sworn member in person or by phone to discuss the grievance?
7 business days of receipt of the grievance
42
Who will the Step 1 Representative fax, email or hand-deliver a copy of the grievance response to?
to the grievant's division director and to the OER
43
How long does the sworn member have to submit a grievance to the Step 2 Representative?
within 7 business days following the receipt of the response from Step 1
44
How long does the Step 2 Representative have to meet with the sworn member in person or by phone following the receipt of the grievance?
within 5 business days following the receipt of the grievance
45
How long does the Step 2 Representative have to respond in writing to the sworn member after the meeting with the member?
within 5 business days
46
Who will coordinate the review of system logs or reports with the Information Security Manager?
Bureau of Personnel Services
47
How often must a member pass an online training module and acknowledging their understanding and acceptance of the Information Security Policy Manual?
Annually
48
How long prior to start of shift can a sworn member call in sick?
2 hours prior to start of shift
49
How many days does supervisors have to approve time sheets?
within 5 calendar days after end of the work period
50
Who will supervisors immediately report leave without pay to?
Bureau of Personnel Services
51
In extraordinary situation, who can authorize a supervisor to complete their subordinate timesheets?
Chief of Personnel Services
52
How many hours of administrative leave can be requested for death of an immediate family member?
up to 16 hours
53
How many hours of administrative leave can be approved for a promotional exam?
2 hours
54
How many hours of administrative leave can be approved for Governor's Mentoring initiative?
1 hours per week, max of 5 hours per month
55
During an emergency situations, how many days of administrative leave can be approve by Bureau Chief / Troop Commanders for time lost from work as a direct result of destruction to the member's place of residence?
2 days
56
How many annual leave hours are earned by members who has less than 5 years of service?
8.67 hours (8 hours and 40 minutes)
57
How many annual leave hours are earned by members who has more than 5 years of service but less than 10 years?
10.83 hours (10 hours 50 minutes)
58
How many hours of annual leave are earned by members who has more than 10 years of service?
13 hours
59
What is the maximum amount of annual leave for career service member before excess hours gets transfer to sick leave?
360 hours
60
For senior management service and selected exempt service member, what is the maximum amount of annual leave before excess hours gets transfer to sick leave?
480 hours
61
For Career Service members, what is the maximum lifetime payout of annual leave?
240 hours
62
In case of death of a member, how many hours of the member's annual leave will be paid out to beneficiary?
all accrued hours
63
How many hours of sick leave does members of Senior Management Service and Selected Exempt Service position earned?
104 hrs at initial appointment and 104 hours every year afterward
64
A supervisor may request medical certification from a member after how many days of absence in any 30 day calendar period?
3 workdays or partial workdays of absence
65
The department will require a member to submit a medical certification of illness after how many consecutive days of absence?
10 consecutive days
66
Who must a supervisor contact if one of their subordinate needs to continue working alternate duty beyond a three month period?
Bureau of Personnel Services
67
What will happen to a member's sick leave if they separates from the State with less than 10 years of service?
forfeit all accrued sick leave
68
How many hours of the member's accrued sick leave will be paid when they separates from the State with more than 10 years of service?
1/4 of the accrued sick leave with maximum of 480 hours
69
How many days of administrative leave will be approved in any 12-month period for members whose family member is the victim of domestic or sexual violense?
3 days
70
Who shall be contacted immediately in cases relating to Domestic/Sexual Violence?
Bureau of Personnel Services
71
How many days in advance should a member make Family Medical Leave requests?
30 days notice
72
What is the maximum Family Medical Leave can be granted?
not to exceed 6 months
73
Who is the MAPP Coordinator?
Chief of the Bureau of Personnel Services or designee
74
Who is to be consulted prior to giving members multiple MAPP referrals?
Office of Employee Relations
75
Are all MAPP referrals placed in the members work file?
Yes
76
How long does the department have from the receipt of commodities or services to inspect and accept?
5 working days
77
What is the maximum amount allowed for a P-Card per transaction?
$2,499.99
78
What type of purchases requires one quote?
purchases under $2,499.99
79
What type of purchases requires two or more quotes?
purchases over $2,499.99 but not more than $14,999.99
80
What type of purchases requires three or more quotes?
purchases over $15,000.00 but not more than $34,999.99
81
For recurring service purchase request, how many days prior to to the servicing commencing must the request be submitted to Bureau of Purchasing and Contracts?
not less than 60 calendar days in advance
82
What is a phrase established in each DHSMV office to alert other members of the presence of an immediate threat?
SAFE Code Phrase
83
What must be completed and forwarded to management and OER when any immediate or potential workplace threat occurs?
Threat Incident Report
84
How long does a supervisor have to fully complete and submit the Threat Incident Report?
within 24 hours of the event
85
Who should be notified if a member is arrested or given a Notice to Appear for a criminal offense?
Immediate supervisor
86
What is continuous travel of 24 hours or more away from official headquarters?
Class A Travel
87
What is continuous travel of less than 24 hours that involves overnight absence from official headquarters?
Class B Travel
88
What is travel for short or day trips that do not involve overnight absence from official headquarters?
Class C Travel
89
What are any locations less than 30 miles from the traveler's official headquarters?
Immediate Vicinity
90
What are notification of less than 24 hours prior to scheduled departure?
Emergency Notice
91
What is 400 miles per day by the most practical traveled routes at official road distances for other than air travel?
Standard Travel Time
92
What is the breakfast amount allowed for Class C Travel?
$6
93
What is the lunch amount allowed for Class C travel?
$11
94
What is the dinner amount allowed for Class C travel?
$19
95
What is the minimum amount of miles from official headquarters is considered Class C travel?
must be 100 miles or more
96
All request for travel must reference what on the travel request?
Mission-Critical
97
Who is responsible for approving Class A and B Travel?
in writing by Executive Director
98
Emergency Class A and B travel is approved by who?
The Division Director
99
Class C travel out of assigned territory but within Florida will be approved by who?
Immediate Supervisor and the Executive Director or Designee
100
What type of travel are members not reimbursed for?
retirement functions or funerals
101
Who can approve traveling expenses for members who is traveling for the sole purpose to take job related examinations, promotional interviews and promotional assessment?
Executive Director or designee
102
Can P-Card be used when traveling on State Business?
yes
103
All charges made on the P-Card must be paid by the department within how many days?
10 days
104
When should receipt copies for charges applied to the P-Card for all travel-related charges be uploaded to P-Card Works?
at the time of purchase or within 5 days
105
How many miles per day is standard travel distance?
400 miles
106
What is the per diem for Class A
$80 per day
107
What is the per diem for Class B
$80 per day, however; if per diem is claimed on the first day of travel, it must be claimed for the entire travel period
108
What is the maximum amount the department will pay for a traveler lodging in Class A travels?
$150
109
When is a traveler forbidden to claim per diem or reimbursement for lodging for overnight travel?
if distance is within 50 miles of their headquarters or resident
110
What is the difference between wages paid by Workers' Compensation and the full salary the member would have earned by working?
Lost wage payments - 1/3 of the member's average weekly wages
111
How many hours does an employee have to report an injury to their supervisors?
Within 24 hours
112
Supervisors should fax the workers' compensation responsibility form along with the first report of injury to who?
Bureau of Personnel Services - Office of Benefits and Member Services
113
How many hours are member paid in full when qualified for workers' compensation benefits?
up to 40 hours
114
How much will workers' compensation pay when member are not able to return to work after the initial 40 hours?
2/3 of average weekly wage and may elect to use accrued for the remainder 1/3
115
After the member return to work from Workers' Compensation incident, when will the member's supervisor evaluate him or her on their new performance evaluations?
Every 90 days
116
When will sworn member retain full paid status after being injured in the line of duty?
If the sworn LEO was maliciously and intentionally injured
117
How many hours of leave must a sworn member use first when they are severely injured, but not maliciously or intentionally injured before they can be considered for full pay status under Florida Statute?
100 hours
118
PBA Contract: What is the continuous service in the broadband level; provided, however, that an employee shall be considered to have a break in service when the employee separates and is not on any State Personnel payroll for at least 31 calendar days following the separation?
Senority
119
PBA Contract: During a Governor's Executive Order, a workweek of how many hours will be assigned to employees working an emergency area?
40 hours
120
PBA Contract: How many hours of "FLSA compensatory leave" credits can be accumulated by an employee?
80 hours
121
PBA Contract: When are unused "FLSA compensatory leave" paid out to employees?
June 30th or December 31st
122
PBA Contract: Within how many calendar days shall special compensatory be paid out if not used?
120 days
123
PBA Contract: What is the max amount the department will pay an employee to reimburse a watch if broken during the performance of duty?
$75
124
PBA Contract: What is the max amount the department will pay an employee to reimburse a pair of prescription glasses if broken during the performance of duty?
$200
125
PBA Contract: What is the max amount the department will pay an employee to reimburse broken items if items were broken during the performance of duty?
$500 total per incident
126
PBA Contract: What is the amount paid to employee who are on-call status?
$1.00 per hour
127
PBA Contract: How much are employee who are on-call on Saturday, Sunday, and /or a holiday?
1/4 of the statewide hourly minimum for the employee's pay-grade
128
PBA Contract: How many hours will be paid to employee who are called back to duty on off hours?
minimum of 4 hours or total hours work - which ever is greater
129
PBA Contract: What's the minimum amount of hours paid for court appearance on off days?
actual time worked or minimum of 2.5 hours - which ever is greater
