6.3.2 Business Letter Flashcards
When using a windowed envelope what needs to be done with the inside address?
All capital letters and only use hyphen in the zip+4 code.
Why should we use business letters?
To correspond with non-federal agencies or individuals
Salutation. If first line is a company Name then what do we use?
Dear Sir or Madam,
Dates in business letters are expressed?
Month-day-year September 5, 2015
If letter is shorter than 8 lines or else than 100 words then what?
Double space &
Start the inside address up to 8 lines below the date
Use side margins of up to 2 inches
How do you say Commander in Chief plural?
Commanders in Chief
In forming the plurals of compound terms, make the ________ word plural.
Significant
CG Correspondence manual
Pg. 95 appendix B
If the gender of the addressee is unknown use the salutation of ?
Dear Manager/Sales Representative, (other job title)
A subject line for a salutation May be used on ?
Routine administrative letters
If letter is addressed to a mixed gender organization, use a collective salutation such as: ?
Ladies and Gentlemen: or Dear Sir or Madam:
If you cannot determine the gender of the addressee me from previous communications, omit the courtesy Mr., Mrs. Or Ms. And use the individual by ?
First name or initial and last name
ie Dear Lee Doe or Dear L. Doe
What is required on all business letters?
Letterhead to show its origin
Collective salutation is used when?
Letter is written to the company/organization
If the gender is unknown to the addressee what salutation should be used?
Dear Manager/Sales Representative (job title)
A copy line is not considered appropriate In a _______letter?
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