ROI Ball of questions Flashcards
What is thte primary reason for hospitals to keep a health record on a patient?
For the benefit of the patient, and to help aid physicians good communication for the well-being, and effective care and treatment of the patient
True or False: Confidentiality focuses on the right of the individual to have their personal information NOT released to unauthorized persons
False (Privacy)
Breach of privacy ends with the death of the individual whose privacy may have been breached
True
Name 1 exception when informed consent of an individual is NOT needed to release personal information
When patient is a minor, seriously ill, or mentally incapacitated or for legal or security reasons
Provide an example of breach of privacy
personal information stole or misplaced; a paper chart is lost or stolen; personal information is not disposed of properly; etc.
Why does an ROI clerk need a working knowledge of privacy legislation?
to be able to protect the privacy of all patients’ personal health information, and to know what can be legally released, and all the necessary procedures and processes.
Why does an ROI clerk need to know the flow of health information through the health record department and through the organization?
To quickly and easily be able to acquire ALL the proper documentation requested by the authorized requestor.
Describe your duty as an ROI clerk as it pertains to maintaining confidentiality of patient/health information
You have a duty to ensure that: Timely care and treatment of the patient will not be impeded; health information is safeguarded; patient’s right to privacy are protected; individuals do have a right to access and request correction of their personal info; info is provided to authorized requestors under proper legislation; uniformity in the release of info is maintained; adhere to BC FIPPA;
How does a person get their personal information changed on their health record?
Make your request for correction in writing, specifying the information you believe is missing or incorrect; Include what you believe to be the correct information; provide copies of any documents that support your correct request; The public body can either correct the info or make an annotation. If your personal info was sent out to any other public body within the last year, this new information will need to be provided to them as well.
What does OIPC stand for?
Office of the Information and Privacy Commissioner
Can I get access to my adoption records?
Vital Statistics Agency of the Ministry of Health Services can provide original birth registrations and adoption orders to adult adoptees. You can also request access to your adoption records from thte Information and Privacy Division of the Ministry of Children and Family Development. They will only provide non-identifying info unless you enclose a copy of your adoption order or birth registration. The Adoption Services branch of the MOCFD will provide info concerning the medical or genetic background of an adoptee if a physician submits a written request stating that it is necessary for the care of the individual adoptee.
State 3 main purposes of the FIPPA legislation.
1) Balance “right of access” to “need” for confidentiality; 2). Make public bodies more accountable to the public; 3). Protect an individual’s personal privacy
When should health care facilities provide personal information to assist police in their investigation?
1) When protection of society is at risk; 2) when disclosure benefits the patient or the patient’s family; 3) no fishing expeditions; 4). with patient’s consent, warrant, court order, subpoena or other legal documents
Can the names of hospital staff be severed from patient records?
Generally no, but depends on circumstances… Eg: Could employee be harmed if info was released?
An unhappy family member wants a copy of all incident reports relating to falls. It turns outh er father fell and broke his hip. What do you do?
Documents are usually privileged under the Evidence Act. Typically, incident reports are not filed on the patient record, but are maintained by the Risk Manager or Quality Improvement Coordinator in the facility. Incident reports are designated as an administrative vs. clinical document.
