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JJ3V3 > JV3WrittenComm/Records > Flashcards

JV3WrittenComm/Records Flashcards

1
Q

Any entry after _____ must be preceded by the date of the new day on the second line following the last entry
of the preceding day.

A

0000 hours

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2
Q

At ___ each day, an entry shall be made in the Station Business Joumal showing the shift on duty

A

08:00

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3
Q

The word ____ in the left-hand margin shall be used to call attention to any special entry.

A

notice

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4
Q

Each entry shall be _____ at the end of the entry.

A

initialed

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5
Q

The word”__________ “ in the left hand margin shall be used to call attention to any late entry

A

Late

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6
Q

Progressive discipline concerning employees shall be briefly noted in the Station Business Journal. Details of
discipline shall not be included in the journal entry, but instead be retained in the supervisor’s personal log or in
_________form to maintain confidentiality

A

memo

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7
Q

Filled journals shall conclude with the words,___________ , entered on the line immediately following the final entry, and a line shall be drawn through all unused lines remaining on the page.

A

End of this Journal

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8
Q

Filled business journals shall be retained at this station until the expiration of______ from the date of the final entry, and shall then be sent to the at L.A. Headquarters _______________.

A

5 years. Administrative bureau

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9
Q

In the event an unfilled business journal is required to be removed from quarters for any reason a ______ entry shall be made stating who picked up the journal and by whose _______

This shall be followed on the next line by “_______ “ and a line down through the unused lines on that page.
A new business journal shall be started immediately.

A

final; authority

End of this Journal

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10
Q

The briefing manual is designed to provide rapid dissemination of information to department personnel. All permanent policy information issues to the briefing manual must be re-issued to the appropriate department manual within ____ days

A

90

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11
Q

Letters indicating Scope of Message

E Executive Message
Issues that affect more than one Bureau

A Administrative Bureau Message
Issues that affect the Administrative Bureau only

P Prevention Bureau Message
Issues that affect the Prevention and Conservation

Bureau only

O Operation Bureau Message
Issues that affect the Operations Bureau only

S Services Bureau Message
Issues that affect the Services Bureau only

> Letters Indicating Functional Classification of Message:
A - Action required; P - Procedural; T - Topical; Q - Routing

A

no question

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12
Q

The _______ Act provides procedures for access to public records by members of the public and states that
access to information concerning the public’s business is a fundamental and necessary right of every person in the
State

A

Public Records Act

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13
Q

accordance with the Public Records Act, copies of the following documents shall be released upon receipt of a
written request: (3)

A
  1. Fire and emergency medical service report EMS
  2. Lifeguard Rescue Reports
  3. Departmental Policies. Procedures and Directives
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14
Q

**There is certain information which is not subject to public disclosure, under the California Public Records Act and
shall not be released, such as the following (3)

A
  1. Pending litigation or the claims made against the county or the Department
  2. Personnel or medical records
  3. Preliminary drafts, Notes or memoranda not retained in the ordinary course ofbusiness
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15
Q

**Administrative site supervisor shall direct requests for records or information served bysubpoena to the

A

Custodian of Records

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16
Q

Instruct individuals requesting copies of records of Fire, Ocean Rescue or EMS reports to complete Form __

A

Form 4

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17
Q

**Direct requests for documents made under the Public Records Act to the _____ or Division Chief when the
disclosure of the requested documents is uncertain

A

AC

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18
Q

The Station Business Journal is open for inspection by the public, under the Public Records act. Requests for copies of pages or entries should be submitted in writing to the

A

Jurisdictional BC

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19
Q

A written legal order directing a person to appear in court for testimony, or provide specified records

A

Subpoena

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20
Q

An official order to appear in court to respond as a defendant to a charge

A

Summons

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21
Q

All subpoenas for records of any kind shall be served in ________________the at Headquarters

A

Custodian of Records

22
Q

The Subpoena shall be photocopied and the original sent to the ___________________ at Headquarters

A

Office of the Custodian of Record

23
Q

**All Summons and Complaints naming the County of Los Angeles, or the County of Los Angeles Fire Department shall be referred to the ________________________ at the Hall of Administration

A

Executive Office ofthe Board of Supervisors

24
Q

Summons and Complaints naming a Departmental employee who is being served as a result of their employment with the Fire Department may be accepted by the___________ . No other person shall accept a Summons and Complaint on behalf of an employee or subordinate.

In cases where law enforcement officers come to the administrative site with a Criminal Subpoena for personal appearance of an employee. the subpoena may be accepted by the emplovee or by their _________on their behalf

A

employee

Supervisor

25
Q

Any employee receiving a Summons and Complaint as a result of their employment with the Fire Department shall forward a copy to Office of the Custodian of Records at Headquarters. This copy will be sent to_____________

A

County Counsel

26
Q

***Subpoenas Served to Fire Stations or other Administrative Sites: If the subpoena is served, the site supervisor shall immediately contact the ____________ to insure compliance with all Department Policies and legal requirements.

A

Custodian of Records

27
Q

Station Captains are responsible for ensuring that Form 4 (Fire/Rescue Report Info) is carried in the apparatus.
Station Captains shall also ensure that the public is given _____ when they inquire about obtaining a rep

A

Form 4

28
Q

No personnel other than _____and __________the shall display or provide copies ofany Fire Reports, Lifeguard Reports, or EMS Reports.

A

Public Records & Subpoena Unit

29
Q

Any request by the public, attorneys or media regarding obtaining copies or reports should be referred to the

A

Public Records Unit (IMD)

30
Q

The Custodian of Records in the Manual Revisions unit handles reports requested by _________ only

A

subpoena

31
Q

Fire Reports are available approximately ___ days after the incident. EMS Reports are available in approximately
___weeks

A

3

2

32
Q

Interdepartmental or outside correspondence originated by personnel below the rank of ___________must have the approval of a _________ Fire Chief. A Deputy Fire Chief may issue blanket approvals for certain correspondence

A

Battalion Chief, Deputy

33
Q

The originator of any internal correspondence shall address that correspondence “____________” if that
correspondence is to a level of the Department above the originator’s immediate supervisor.

A

Through Channels

34
Q

The immediate supervisor has the responsibility to prepare and submit Form _____ for any internal correspondence addressed ‘Through Channels”

A

703

35
Q

A departmental notice of information of a temporary nature

A

Bulletins

36
Q

There are two types of bulletins

A

Topical and Routine

37
Q

__________Bulletins: Information o fa specialized operational nature relative to the fire service

A

Topical

38
Q

__________Bulletins; Routine information of a one-time nature

A

Routine

39
Q

A Departmental order that requires a specific action or established policy or procedure

A

Directive

40
Q

Directives originate from the _____________ if the scope of the Directive affects more than one Bureau, or from a Bureau Head if the scope of the Directive affects a single bureau

A

Executive Office

41
Q

Directives are classified into two functions

A

Action Required: Requires a response within a specific period time
2. Procedural: Establishes standard policies or procedures

42
Q

*** _____Any written communication which is to be sent outside the County of Los Angeles Fire Department to another County of Los Angeles agency

_______Any written communication sent within the County of Los Angels Fire Department

A

Interdepartmental Correspondence

Intradepartmental Correspondence

43
Q

If for any reason there is doubt of legality or the appropriateness of the Department journal entry or document statement, the authority to correct such entries shall rest with the respective

A

Deputy Chief

44
Q

**BC shall restrict access to the BC Journal to personnel with authorized County business only or those individuals with authority under the _____________ who have been cleared by the ______________

A

Freedom of Information Act, jurisdictional Deputy Fire Chief

45
Q

**Filled BC’s journals shall be retained at the station administrative site until the expiration of __ years from the date of the final entry, and shall then be sent to the _____________ at the LA Headquarters

A

5, Custodian of Records, Administrative Bureau

46
Q

The ______ shall be responsible for the daily management of the Department’s internet website and
information portal, including approving and managing all content, publishing, updating collecting and reporting of
statistical information.

A

Director of Communications

47
Q

______ shall beresponsible for maintaining and posting content onthe internet website once approved bythe Director
of Communications

A

IMD

48
Q

____________shall review and approve requests to update content from their chain of command and sending approved content to the Director of Communications

A

Deputy Chiefs

49
Q

Departmental personnel shall submit proposed content through the chain of command to the division level
manager/chief who will review and submit to the _____________ for approval

A

Deputy Chiefs

50
Q

Breaking News : The Director ofCommunications and/or the Public Information Officer shall review and approve
information postings to the public related to major incidents in progress, special events or other time sensitive material.

A

No ?

JJ3V3 (5 decks)

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