Memoranda SOP 100.03 Flashcards
Effective date of SOP 100.03
9/01/2016
Who may initiate a memoranda?
Different levels within the department depending upon the nature of the memorada
What form will a memoranda be in?
Memo form and dated
How will memoranda be sent?
City email
Who will memoranda be addressed to?
Appropriate personel
What must be true of memoranda initiated within the FD?
Must have a purpose regarding FD business
What must memoranda clearly state?
Purpose as well as the authority and/or permission to send out the memoranda
If a memo seeks a reply what must be stated?
That a response is asked for
When should the “reply all” not be utilized?
In memos not specifically seeding a response and/or input unless specifically allowed by a member of the Fire Command Staff
Who can allow a response and/or input using “reply all”?
Fire Command Staff
How should responses, input, etc. to memos not specifically seeking a group response be sent?
By an individuals chain of command and be sent to the sender of the memo and not an entire group
Who has the overall responsibility for control and management of the generation, distribution, and proper usage of intra-departmental memoranda?
Fire chief or designee
Who may initiate a memoranda as a communication medium regarding FD business between specific individuals?
Any level in the department
Who may initiate an unofficial memoranda of general interest regarding FD business to the overall membership of the department?
Any level in the department
Who may initiate a memoranda announcing important events that will affect the general membership of the department?
Any level in the department
