3 - use of global information and benefits to individuals and organisations

Question 1

3.2

Name the 7 categories of information used be individuals

Answer 1

1. communication
2. education and training
3. entertainment
4. planning
5. finance
6. research
7. location dependent

Question 2

3.3

Name the 8 categories of information used by organisations

Answer 2

1. knowledge management and creation
2. management information systems
3. marketing, promotion and sales
4. financial analysis and modelling
5. contact management
6. decision making
7. internal and external communication
8. big data

Question 3

3.4

what are the 8 different stages of data analysis?

Answer 3

1. identify the need
2. define scope
3. identify potential sources
4. source and select information
5. select the most appropriate tools
6. process and analyse data
7. record and store information
8. share results

Question 4

3.5

what are the 5 different data analysis tools?

Answer 4

1. data tables
2. virtualisation
3. trend and pattern identification
4. data cleaning
5. geographic information

Question 5

3.5

what is a data table?

Answer 5

A data table is used in well structures database to organise information is a way that will make the information easy to analyse and compare.

Question 6

3.5

what is visualisation?

Answer 6

this helps people understand the contents significance through a visual context.

makes it easier to spot patterns and trends.

Question 7

3.5

what is trend and pattern identification?

Answer 7

it is the composition of a line graph to see progression over a period of time.

Question 8

3.5

what is data cleaning?

Answer 8

it is the process of removing or improving out-of-date data.

periodic checking can help with this.

Question 9

3.5

what is geographic information system/locating mapping?

Answer 9

it tracks the location of items and staff being transported around the world.

Question 10

3.4

what is ‘define the scope’ as a stage in data analysis

Answer 10

the restrictions the organisation will have completing the project and analysing the data

Question 11

3.4

what is ‘identify potential sources’ as a stage in data analysis

Answer 11

project will be identified, as well as a wide range of sources to ensure that enough good data id going to be collected. It is also where they make sure that none of the sources are biased and that they are all suitable

Question 12

3.4

what is ‘identify the need’ as a stage in data analysis

Answer 12

the objectives of any data analysis organisation will be set, for the planned project

Question 13

3.4

what is ‘source and select information’ as a stage in data analysis

Answer 13

information will get gathers and will go through a selection process to decide the best data, and use it.

Question 14

3.4

what is ‘select the most appropriate tools’ as a stage in data analysis

Answer 14

The information will have to be displayed in a very particular way, meaning the data analysis tools will need to be carefully selected

Question 15

3.4

what is ‘process and analyse Data’ as a stage in data analysis

Answer 15

the data collected will be copied and processed into software, where it can be more easily analysed and compared

Question 16

3.4

what is ‘record and store information’ as a stage in data analysis

Answer 16

the findings, data, analysis and conclusion all come together in the report which is written out

Question 17

3.4

what is ‘share results’ as a stage in data analysis

Answer 17

the results will be exposed and published so that stakeholders will be able to inspect them.

Question 18

3.3

How does knowledge management and creation use information?

Answer 18

Knowledge management is the process of bringing together all of the information held by the organisation to gain a better insight.
PHDA may use it to identify which specialists they are going to send after collecting all the information about the disaster.

Question 19

3.3

How do management information systems use information?

Answer 19

It is designed to provide information needed to aid the management process in making strategic decisions.
PHDA can use it to decide how much equipment is needed.

Question 20

3.3

How Does marketing, promotion and sales use information?

Answer 20

Organisations use information as part of the selling process. Information gathered from customers can provide information such as planning marketing campaigns, for example.

Question 21

3.3

how does financial analysis and modelling using information?

Answer 21

Measurements based on the value of sales is termed financial analysis and can be used to show information such as the top selling brands

Question 22

3.3

How does contact management use information?

Answer 22

This is the management of all contact between the business and other people. For example software could be used to hold bookings for an entertainer.
PHDA can manage the contact between he national coordinators and members of their specialist team.

Question 23

3.3

How does decision-making use information?

Answer 23

Information is researched so that a decision may be made. Decision-making is a fundamental rationale for information use

Question 24

3.3

How does internal and external communications use information?

Answer 24

Information such as the location of secret testings may only be intended for internal communication, whereas other information is only intended for external communication. In some cases information presented is for both.
PHDA internal communication can be passing visa numbers to specialists, external communication can be the network coordinators disclosing the departure point location.

Question 25

3.3

How does big data use information ?

Answer 25

large volumes of structured and unstructured data can be analysed for insights into better and more strategic moves for a business.

Question 26

3.6

What is an open system?

Answer 26

An open system can interact with other systems to exchange information even if they are on different platforms.

Question 27

3.6

What is a closed system?

Answer 27

A closed system cannot interact with other systems to exchange information even if they are on different platforms.