9.0 Roles & Configuring the Epic User

Question 1

True or false: Every user needs a role?

Answer 1

True: Every user needs a role in order for Hyperspace to be configured at login. Without a role
record assigned, a user will receive an error after entering in a user ID and password and
won’t be able to complete the log‐in process.

Question 2

What’s the maximum user workspaces allowed by Epic?

Answer 2

Four

Question 3

What are the three types of automatic timeouts?

Answer 3

Secure Hyperspace: This leaves any patient charts open and allows a user to log in and begin
where the previous user left off.
Log out of Hyperspace: This causes any unfiled notes or orders to be automatically pended.
Shut down Hyperspace: This not only logs the user out of Hyperspace, but exits the application.

Question 4

True or false: The interval to wait for a timeout and the action to take ﴾secure, log out, or shut down﴿ can also be set up system‐wide, or based on the workstation where the user is logged in.

Answer 4

True

Question 5

What function does the role record perform in Epic?

Answer 5

A role record determines the layout and ground rules of Hyperspace.

Question 6

Which of the following settings are controlled by the role record? Choose all that apply.

A. Default startup activities
B. Default login department
C. Maximum number of workspaces
D. Order of Chart Review tabs
E. Automatic timeout settings

Answer 6

A. Default startup activities
C. Maximum number of workspaces
E. Automatic timeout settings

Question 7

Explain the difference between role and security.

Answer 7

Security determines a user’s access to functionality. Role determines where the user goes in Hyperspace to access that functionality.

Question 8

What is a DESCRIPTOR?

Answer 8

Role records refer to the descriptors of activities and menus that should display. Descriptors are the technical names of activities

Question 9

In a Workflow Engine Rule, what is the relationship between conditions and directives?

Answer 9

Conditions are “if…” statements that evaluate properties. If the system matches on properties
for a condition, directives, or “then…” statements, are carried out.

Question 10

True or False: The Proxy Provider Information screen controls whether your provider is able to sign orders.

Answer 10

False. Access to signing orders is controlled by security classes

Question 11

Which type of record controls the layout of Hyperspace and determines some ground rules for the behavior of Hyperspace?

Answer 11

The role record (E2R)

Question 12

What are some settings that must be made in an individual user record and can’t be
controlled by a linkable template?

Answer 12

ID/password, default login department, link to provider, link to template.