S4 HANA MASTER DATA Enterprise structure and Master data

Question 1

Client

Answer 1

3 digit alphanumeric code that models a corporate / regional group with separate set of tables and data in the application

Can have any number of company codes

Question 2

Company code

Answer 2

helps mapping the legal entities in the application there by enabling generation of tax reports, balance sheet and P/L statements

Can have any number of plants, sales organizations and purchase organizations

Question 3

Controlling area

Answer 3

Management oriented org unit that helps in tracking the cost flows and costing in the organization

Manages the cost accounting for one company code or multiple company codes

Question 4

Sales Organization

Answer 4

Responsible for sale of products and services, pricing, negotiation with the customers and returns, complaints processing.

Question 5

Plant

Answer 5

Logitics unit reponsible for tracking the inventory by value. Multiple storage locations are assigned to the same plant at which level quantity tracking is done.

Question 6

Purchasing organization

Answer 6

Responsible for purhasing and negotiation with supplies, purchase contracts and prices in any organization

Question 7

Shipping point

Answer 7

Responsible for delivery processing activities like picking, packing, loading and goods movements in a plant

Related to plants in a many-to-many relationship

Question 8

Transportation planning point

Answer 8

It is responsible for shipment processing and transportation planning enabling combining multiple deliveries in a shipment and selection of optimal routes during transportation

Question 9

Division

Answer 9

Defines the product or service division in a business unit

Question 10

Distribution Channel

Answer 10

Identifies the chanlle through which the product or services are distributed to the customers

Question 11

Mappings

Answer 11

Done by standardizing, simplifying the structures in the application with enough room for scalability and flexibility

Question 12

Business partner data

Answer 12

S/4 allows to map business organizations, departments and consumers who are customers of the company as business partners in the application

• Any stake holder of the company is mapped as a business partner with corresponding role
• Both customers and vendors are modeled as business partners
• Field status and screen configurations are governed by business partner roles
• Allows to capture multiple addresses for the same partner

Question 13

Sample business partners

Answer 13

• Contact person
• Sold-to
• Business organizations
• Sales agents
• Business organization departments
• Employees

Question 14

Business partner – General data

Answer 14

• Address data
• Company name
• Telephone number
• Bank details
• Transportation zone

Question 15

Business partner – Company code data

Answer 15

• Insurance data
• Reconciliation account number
• Payment terms
• Data is maintained at business partner and company code level

Question 16

Business Partner – Sales area data

Answer 16

• Pricing data
• Shipping conditions
• Delivery priority
• Data is maintained at business partner and sales area [sales org, distribution channel, division]

Question 17

Business Partner – Number ranges

Answer 17

• Customer
• Vendor
• Credit management
• Employee

Question 18

BP CVI: Business need

Answer 18

hIt is mandatory to use only business partner to model any stake holder – vendor, customer, forwarding agent, employee etc. This new BP approach is defined because of some issues

Question 19

BP CVI – Customer Vendor Integration

Answer 19

S/4 HANA supports only business partners, however the existing sales transactions would work as usual. This is acheieved using customer-vendor integration functionality

• Business partner records trigger creation of table entries in old customer tables – KNA1 & LFA1 along with entries in new table BUT000
• This enables the older transactions like VA01 - sales order creation to work properly
• Old transactions for maintaining customer, vendors are obselete in S/4 HANA
• Only transaction BP is available to manage the BP data

Question 20

BP CVI – moving to S/4 HANA

Answer 20

Existing customers and vendors need to be synchronized to business partners before moving to S/4 HANA system as only BP is supported

Question 21

S/4 HANA material master

Answer 21

Material master length is 40 characters

Material type ‘SERV’ introduced to model services

Different stages of a material like finished goods, sem-finished etc are modeled as material types

Material types control the fields and screen configurations in the material master

• Define number ranges
• Defines procurement type – in-house / procured

Question 22

Material master views

Answer 22

Basic data

Sales org views

Purchasing views

Accounting views

Costing views

Production planning views

Question 23

Material master – Sales area data

Answer 23

sales area data captured in the material master

• Availability check views
• Sales tax information
• Item category group
• Default Delivery plant
• Division