A1 Principles of H&S Management Flashcards
Ill health caused/worsened by work is a greater cause of harm to workers than traditional safety causes such as falls from height or machinery accidents.
Identify national data sources AND give examples of conclusions that have been drawn from these sources, which support the statement above. (8)
HSE publish annual injury and ill-health statistics
Labour Force Survey data (published by HSE) indicates scale of occupational ill-health;
the above shows large numbers (approx 2 million) of people suffering from work related ill-health;
some ill-health data from health service reporting;
some ill-health data from occupational physicians;
some ill-health data from RIDDOR;
mortality and disease rates from the Office for National Statistics (ONS); Cancer/COPD deaths far greater in numbers than other causes like falls etc;
An employee has suffered long-term lung damages from exposure to hazardous substances at his work. He has been moved to alternative work.
Outline the types of cost to the employer which may arise from this situation. (12)
Compensation costs
Legal fees
Medical/treatment costs
Loss of production
Lost time for medical assessment
Overtime costs for cover;
Costs for new worker; cost for employee moved to new job;
Investigation time;
Clerical effort; fines/prosecution costs;
Fee for intervention by enforcements;
loss of expertise;
loss of goodwill by customers/stakeholders;
Reduced productivity by fellow workers; health screening by
other exposed workers;
Increased insurance
An organisation may move from a health and safety management system based on HSG65 to BS OHSAS 18001.
Outline possible advantages AND disadvantages of change.
Benefits:
- Easier Integration with other standards
- Generate publicity
- Perception of the organisation is improved
- 18001 is an internationally recognised standard;
- 18001 is easier to benchmark and audit;
- Can be externally verified and certified
Disadvantages:
- Change is time-consuming and expensive
- May require additional paperwork and skills for chance
- 18001 may not be appropriate for Small to Medium businesses (“over the top”);
- as HSG65 is the “official” standard used by the HSE it will still be the “reference point” for their inspection / audit / investigation;
- It can lose its identity and be audited by non specialists
Outline ways in which a H&S practitioner could evaluate and develop their own practice.
Evaluate
- Health and safety performance levels of an organisation reviewing the impact of changes / recommendations / interventions they have made to a business;
- Setting personal objectives / goals / targets;
- Monitoring / reviewing their performance against Targets they set
- Benchmarking their performance against recognised professional standards (eg IOSH)
- Benchmarking against approved codes of practice
- Appraisal with managers
- Feedback from customers
- Reviewing failures / accidents
- Seek advice from other H&S professionals
Develop
*Develop (= improve / enhance) their own practice by:
Studying
Gaining a recognised qualification
Update Continual professional development
Attend IOSH meetings/conferences ensuring access to relevant up-to-date information
Going on placements for other organisations.
Explain why organisations identify costs of health and safety control measures more easily than the costs arising from poor health and safety standards.
H&S control measures treated as “overhead” and the amount spent is easily calculated.
Costs from poor health and safety can take many years to show (Civil claims)
Some are indirect so not easily recognised—
Reputation damage
Cost of recourses
Poor health and safety culture
Loss of experience
Lost orders/contracts
The costs of resources expended following all of this up
Hard to calculate the savings made from GOOD health and safety as this is usually a negative—I.E ZERO accidents is hard to quantify
Outline, with examples, the meaning of the terms `insured’ and ‘uninsured’ costs in connection with accidents and incidents at work and describe the relative size of these two costs in an organisation, as demonstrated by accident costing studies.
Insured costs are those costs / losses that are recoverable via an insur-
ance scheme eg
1. Employer’s liability (compensation / damages);
2. Public liability
3. fire insurance
Uninsured costs are those that are not recoverable via
an insurance scheme eg
1. FINES imposed for breaches of the relevant statutory provisions;
2. Damage to corporate image / reputation;
3. lost time; clean up costs
Uninsured costs may be between 8-36 times greater than insured costs
(Reduce risks - cut costs. INDG 355 2002)
Regulation 7 of the Management of Health and Safety at Work Regulations 1999 requires that employers appoint persons to assist them in complying with their legal health and safety obligations.
(a) Outline the main requirements of this regulation. (4)
(b) Outline the key areas of strategic involvement of the health and safety professional with respect to developing and maintaining an employers’ health and safety management system.
Key legal requirements of MHSW reg 7:
H&S advisor must be competent;
Must appoint one or more persons as necessary;
Arrangements for cooperation if 2 or more are appointed;
The numbers of H&S Assistants and time available is to reflect organisation’s size and risk
Information on health and safety issues to be provided to external appointees;
Preference for internal appointment(s); information on temporary workers; exemptions for partnerships where one partner is sufficiently competent.
(b) Key elements of strategic role include:
Formulating and developing elements of the health and safety management system;
Developing/agreeing a suitable safety policy statement;
Developing plans for and accident investigation;
Involvement inspections and audits;
Developing plans to improve safety culture;
Organising and participating in reviewing the health and safety arrangements;
Managing relationships with HSE, Environment Agency and Council etc
Advising senior management on short and long-term targets for improvement
The senior managers at your workplace participate in formal annual reviews of health and safety performance as part of the health and safety management system. Outline the types of information that should form the inputs to this review process.
Reactive/proactive performance measures with 2/3 specific examples of each.
Current site health and safety objectives; the extent to which these objectives have been met.
Results of internal/external audits.
Organisational changes that may have impacted on health and safety performance.
The results of employee participation and consultation.
Changes to law, external standards, expectations.
Benchmark information from other similar organisations or sites, national statistics.
Conclusions and actions from previous reviews.
As the Health and Safety Adviser to a large organisation, you have decided to develop and introduce an in-house auditing programme to assess the effectiveness of the organisation’s health and safety management arrangements. Describe the organisational and planning issues to be addressed in the development of the audit programme. (20)
Staffing/time/resources and whether additional resources are needed time, money, expertise.
consider whether internal / external auditors should be used to administer the process;
if in-house consider training needs;
the need to consult with and obtain support from senior managers
nature of the audit procedure eg full audit - all H&S management issues across entire organisation;
horizontal audit - looking at a particular issue eg managing emergencies across the whole organisation;
vertical audit - focussing on H&S management issues in a particular department / section etc;
consider the scale / scope of the audit - all issues covered or certain issues targeted - eg policy documentation; frequency of auditing required (relative to levels of risk in the organisation);
the standards against which the management arrangements would be audited - BSEN / Trade Association standards
the need to identify the key elements of an audit process (such as planning, interviews, verification, feedback routes, etc); consider issues such as need for a system of scoring / rating performance - qualitative / semi-quantitative
(b) Outline FOUR proactive (active) monitoring techniques which might be used to assess the organisation’s health and safety performance.
Workplace inspection
Safety survey
Safety sampling -
Review of documentation - policy, risk assessments,
Job Safety Analysis - observation of work activities / behavioural safety assessment etc - compliance;
Safety “climate” analysis - interviews / questionnaire / survey - staff attitudes;
Review against 18001 or HSG65
benchmarking against a validated internal or external standard OR other organisations
Measuring if targets have been met which were set by the organisation
A large public limited company has recently experienced a fire and explosion resulting in multiple fatalities and extensive environmental damage.
(a) Outline a range of consequences that may affect the company as a result of the incident. (5)
(a) Consequences of incident include:
- Criminal prosecution and penalties
- Civil claims
- Clean up cost
- lost production / orders
- Time/Money on investigation,
- Reputational damage
- Higher insurance / difficulty in insuring
- Damage to staff morale / confidence
- Difficulty in retaining / recruiting staff
- Restrictions imposed by regulators (licences / permissioning regimes)
Explain the benefits of:
a) an integrated health and safety, environmental and quality management system. (10
(a) Benefits of an integrated management system can include:
1. Consistent format
2. lower overall cost
3. Avoids duplication of procedures, record-keeping etc
4. Broadening the benefits from good management systems in all areas
5. Encouraging closer working and equal influence amongst people
from each area;
6. encouraging the spread of a positive culture across all three
areas
7. Providing easy integration of other risk areas such as security or
product safety.
Outline how safety tours could contribute to improving health and
safety performance AND to improving health and safety culture
within a company.
highlights compliance or non-compliance;
- Provides an opportunity to challenge unsafe actions
- Identifies patterns and trends and common organisational problems;
- Raises awareness of Health & Safety issues;
- Checks effectiveness of actions put in place;
- Helps to prioritise actions and resource allocation
Safety tours can improve H&S culture by:
- Demonstrating organisational / management commitment
- engaging staff ;
- Giving Ownership of health and safety;
- raising awareness of H&S issues;
- improving perception / attitudes / motivation / behaviour;
- providing opportunities for consultation / communication;
Outline the issues that should be considered when planning a health and safety inspection programme.
WHO: who is to be involved Composition & competence requirements of inspection team
WHAT: the scope of the inspection programme The range of activities / processes / to be covered by the inspection; employees / contractors
WHEN: planned programme or random / unannnounced;
The frequency and timing of the inspection to cover shifts, “out-of-hours” maintenance activities / shutdown;
more regular in safety-critical environments;
previous data - accident / ill-health records / trends
WHERE: the sites / locations to be inspected
HOW: the methods of recording data - checklists / observation / scoring / rating
The training needs of the inspection team; the equipment needs of the inspection team - PPE etc; the need for consultation and support / involvement of management / staff - team meetings / briefings / newsletters etc; applicable legal standards (COSHH R 9 LEV); industry standards / requirements of insurers;
(a) Outline the strengths of using accident rates as a measure of health and safety performance (2)
(b) Outline the weaknesses of using accident rates as a measure of health and safety performance (8)
(a) Strengths;
1. measurable number with defined criteria,
2. easy to plot a trend, benchmark data may be available, represents categories of loss events which have actually happened, and which are
undesirable.
Weaknesses:
- cannot predict future performance;
- It measures previous not current safety measures effectiveness
- accidents may not be reported
- absence of accidents does not necessarily indicate that procedures are safe;
- does not reflect chronic health issues;
- different definitions of ‘accident’ / different treatment of part-time workers / contractors may make data and / or comparisons invalid.