A4 - Performing further procedures, forming conclusions and communications Flashcards
What control helps ensure that all sales transactions are recorded?
Pre-numbering the shipping documents and matching them to the sales journal. The sales order form should be pre-numbered when created.
How to test a revenue control to identify overstatement (occurrence)?
You do a backward test starting from the sales invoice to the shipping documents (bill of lading) to verify all sales billed to customers and recorded had goods shipped.
How to test a revenue control to identify understatement (completeness)?
You do a forward test starting from the shipping documents (bill of lading) to the sales invoice or sales journal to verify that for all shipped goods to customer there was a sales billed and recorded.
What happens if the auditor finds shipping docs but a sales invoice was not recorded?
- The auditor assumes potential theft (misappropriation of assets)
- The goods were probably shipped on consignment.
What are the 3 main documents in the revenue cycle?
- Sales order - created by sales department and approved by the credit department
- Bill of lading - Shipping documents to evidence shipping of goods (beginning of transaction)
- Sales Invoice - created by the billing department.
How can the auditor obtain comfort and evidence to ensure the controls around accounts receivables are operating effectively?
The auditor can observe the entity’s employee prepare the schedule of past due accounts receivable.
What is the process to account for cash receipts to clear accounts receivable?
Incoming receipts (mail) are listed in the remittance detail and 3 copies are sent to the following personnel:
1. Cashier receives actual receipt and prepares bank deposit
2. AR department enters receipt in AR subsidiary records and matches bank deposit ticket with details from the remittance advices.
3. Accounting enters receipt into the accounts receivable account.
How does segregation of duties need to be applied when testing sales controls?
Authorization: Sales orders and credit, treasurer
Record Keeping: Billing/Accounts Receivable/Accounting
Custody: Warehouse and shipping
How does segregation of duties need to be applied when testing cash receipt controls?
Record Keeping: Accounts receivable/accounting
Custody: Mail room and cashier (treasurer)
How does the auditor test the valuation assertion for the revenue cycle?
- observes the credit granting policy (relates to allowance)
- reviews the aging schedule
- Anything related with the allowance for doubtful account and how it’s valued (e.g., write-offs of AR and bad debt expense)
How does the auditor test the existence assertion for accounts receivables?
By sending confirmations to the customers to ascertain that balances shown on the company’s records actually do exist, and customer is real.
When is a positive confirmation to confirm AR balance sent to the client’s customer?
The auditor sends a positive confirmation to the client’s customer when the auditor wants the customer to confirm if it owns the balance or not, and if the balance is correct or not. This type of confirmation is sent to customers that are high risk and have large AR balances outstanding.
When is a negative confirmation to confirm AR balance sent to the client’s customer?
The auditor sends a negative confirmation to the client’s customer when the auditor only wants the customer to confirm if the AR balance is incorrect. This sent to the customer when there is a small audit risk and AR balances outstanding are small.
When is a blank confirmation to confirm AR balance sent to the client’s customer?
Blank confirmations should be sent to the customer if the recipients are likely to sign other types of positive confirmations without careful investigation. Blank confirmation requires the recipient to fill in the AR balance.
When does the auditor confirms the client’s accounts receivable balances?
When the account receivable balances are deemed material to the balance sheet. This is required by GAAS.
What happen if the auditor does not receive a response to the first confirmation?
The auditor should send a second or even third confirmation request if necessary. The client may be asked to intervene.
If no response, the auditor can use alternative procedures by inspecting the shipping documents to ensure the goods were actually sold to the debtor (existence) and check the cash collection balance for the account.
What are the documents used in the expenditure cycle?
- Purchase Requisition - issued by the department that needs the goods
- Purchase Order (same as sales order) - issued and approved by purchasing department
- Receiving Report - Created by the Receiving department when goods arrive (same as bill of lading)
- Purchase Invoice (same as sales invoice) received from the vendor
What is the function of the purchasing department?
issue and approve the purchase order and negotiate vendor terms.
What is the function of the accounts payable/Voucher department?
Matches the four documents to ensure they were received, checks for authorizations, and prepares the voucher. this is the approval for payment.
What is the role of the cash disbursement department (Treasurer)?
To sign the check for payment and mail it.
When is a debit memo issued?
A debit memo is issued when nonconforming goods are returned to the vendor and sent to accounting to reduce the AP balance.
When is a credit memo issued?
A credit memo is issued when goods are returned by the customer and sent to accounting to reduce the AR balance.
How does segregation of duties need to be applied when testing expenditure and cash disbursement controls?
Authorization: Purchasing/requisitioning Dept
Record Keeping: Accounts Payable/Accounting
Custody: Receiving (purchased item) and treasurer (cash)
How will the auditor identify unrecorded liabilities (cutoff assertion)?
- The auditor will review the receiving reports to confirm if any of the inventory received before year-end was not recorded as purchased.
- The auditor can compare cash payments occurred after B/S date to the AP trial balance in the correct period
- The auditor can verify unmatched invoices and unbilled receiving reports as they may indicate an unrecorded liability exist.