Admin & Finance - Section 7: Human Resources Flashcards by Hannah Romack

True or False:

Job descriptions are required for every employee in the RHC

True

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What 2 things should be included in job descriptions?

Essential job functions and KSAs

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When developing job descriptions, it is recommended that each contain:
\_\_\_\_ title
\_\_\_\_ relationships
\_\_\_\_ status (FLSA)
Date of \_\_\_\_/update
Position \_\_\_\_
\_\_\_\_ duties and responsibilities
\_\_\_\_ duties and responsibilities
Work relationships and \_\_\_\_
Competencies
Knowledge, skills, and abilities
\_\_\_\_/working conditions (ADA)

Job
Reporting
Exemption
Development
Summary
Essential
Additional
Scope

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Includes skills tests, aptitude tests, psychological tests, personality assessment tools, medical tests, and drug tests

Pre-employment testing

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For pre-employment testing, be certain that tests are ____-related and an accurate predictor of ____ in the job

Job

Performance

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What are 2 critical items to ensure you meet uniform guidelines on employee selection procedures?

Validity and reliability

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For pre-employment testing, how should tests be administered?

Under the same conditions to all serious candidates for the same position

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How can you accommodate people with disabilities for pre-employment testing?

Modifying the test or eliminating the test requirement

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True or False:

Do not rely solely on tests or assessments for making decisions about candidate. They should instead be used as a component of the overall selection procedure.

True

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When making medical examination part of the hiring process, consider whether such exames are really ____ based on job requirements.

Necessary

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When making medical examination part of the hiring process, administer medical exams at the post ____ stage only

Offer/employment

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When making medical examination part of the hiring process, notify applicants of the requirement for a medical exam in ____

Advance

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When making medical examination part of the hiring process, provide the ____ with details of the job requirements

Physician

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When making medical examinations part of the hiring process, what should you consider in regards to medical conditions that candidates or employees may have?

How they affect the individual’s ability to safely and effectively perform the job for which they’re applying and whether any accommodations can be made to aid performance of essential functions

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Helps employers validate job experiences and qualifications listed on resumes

Reference checks

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Which candidates are reference checks recommended for?

The top 2 or 3

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Used to gather information about a candidate but must be conducted according to gudielines established by the Fair Credit Reporting Act (FCRA)

Credit checks

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Generally done for positions where candidates handle significant amounts of currency

Credit checks

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Companies conduct these checks to increase the quality of hiring, reduce the possibility of theft and embezzlement, and limit exposure for negligent hiring.

Criminal background checks

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True or False:

Full disclosure must be made when conducting criminal background checks

True

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True or False:

There are no state laws that prohibit consideration of arrest of convinction records and/or previous conviction when hiring

Several state laws prohibit consideration of arrest or conviction records unless the pending arrest and/or previous conviction “substantially relates” to circumstances of the job

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Retention of staff is vital, and a solid ____/____ process helps with this

Onboarding/orientation

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The ongoing process of assimilating new hires into an organization that can last anywhere from 3 to 18 months

Onboarding

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Onboarding is the ongoing process of assimilating new hires into an organization that can last anywhere from ____ to ____ months

3 to 18 months

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The onboarding process includes: Preparations before the ____ day Formal plans for days 1-____ ____ your employee's onboarding experience afterwards

Starting 90 Evaluating

Why is it important to evaluate your employee's onboarding experience?

Helps highlight what goes well and what needs improvement for future new hires

The introduction of the employee (new or transferring) to the work environment including the company culture, its employees, the buildings, and the workstation

Orientation

Orientation typically includes: Reviewing the ____ and other policies/procedures Completion of payroll, benefits, and I-9 forms ____ discussion

Handbook | Safety

Employee orientation is typically an event that starts on ____ and last ____-____ days

The employee's first day of work | 1-2 days

The federal income tax is a ____ tax

Pay-as-you-go

The federal income tax is a pay-as-you-go tax. There are 2 ways to pay as you go: ____ - the amount withheld is paid to the IRS in the employee's name ____-this is used to pay income tax, self-employment tax, and alternative minimum tax

Withholding | Estimated

____ tax is withheld from the pay of most employees

Income

What form is used to determine the amount of tax to be withheld from your paycheck?

W-4

What form is used throughout the year to update any change of status for tax purposes?

W-4

What must be done if a W4 form is not completed?

You must withhold at the highest rate as if the employee is single and claims no allowances

What form is used for tax purposes for self employment?

1099

Those applying to and employees of most private employers are protected under what federal law from discrimation base on race, color, religion, sex, national origin, disability, age, or genetics?

EEOC

True or False: All organizations have the duty to ensure that employees and any other person who may be affected by the organization's activites remain safe at all times

True

This is a multidisciplinary field concered with the safety, health, and welfare of people at work

OSHA

The goals of OSHA include the fostering of a ____ and ____ work environment

Safe and healthy

True or False: OSHA is set up to only protect a company's employees

False; it is set up to protect co-workers, family members, employers, customers, and others who may be affected by the workplace

True or False: OSHA also includes safety for activites outside of work

True

Form I-9 must be kept for how long?

3 years or 1 year after employment has ended, whichever is longer

True or False: Employers need I-9s for US citizens only

False; employers must complete form I-9 for each new employee hired in the US

How soon after employment must the I-9 be completed?

Within 3 days

The person who signs the I-9 must ____ examine original documents

Personally

True or False: An amendment to Immigration and Nationality Act authorizes employers to sign, complete, retain, and access I-9s electronically

True

A form of insurance providing wage replacement and medical benefits to employees injured in the course of employment in exchange for mandatory relinquishment of the employee’s right to sue their employer for the tort of negligence

Workers Compensation

A person who exposes any kind of information or activity that is deemed illegal, unethical, or not correct within an organization, that is either public or private

Whistleblower

Whistleblowers take the risk of facing ____ from those who are accused or alleged of wrongdoing

Retaliation

True or False: There are no laws to protect whistleblowers

False; there are a number of laws to protect whistleblowers

True or False: It is very difficult to find comparable survey data on who provides what benefits at what cost

True

Used to compete for talent and provide for welfare of employees

Benefits

____ management is critical with benefits

Risk

What regulates health insurance?

Affordable Care Act

What regulates health insurance continuation?

COBRA

What regulates retirement?

ERISA

How much notice must an employee provide when taking FMLA?

At least 30 days or, in emergencies, as soon as practicable

An employee who taken FMLA leave in entitled to maintain ____ benefits coverage

Health

Upon return from FMLA, an employee must be returned to the same or "____" position

Equivalent

Contains information about company policies and procedures for employment

Handbook

The employee handbook must be kept ____

Current

Gives clear advice to employees are creates a culture where issues are dealt with fairly and consistently

Handbook

A record kept by the employer that identifies the employee and is used relative to that employee's qualifications for employment, promotion, transfer, additional compensation, or disciplinary action

Personnel record

Keep in personnel file? Employment application/resume and most other pre-employment submissions

Yes

Keep in personnel file? Evaluations of work performance

Yes

Keep in personnel file? Information of job classification

Yes

Keep in personnel file? Information of wage/salary and changes

Yes

Keep in personnel file? Information about counseling, corrective, or disciplinary actions and other performances

Yes

Keep in personnel file? Materials related to other staff/employees

Keep in personnel file? Medical reports and/or record

No, create separate medical file

Keep in personnel file? Records that are part of grievance investigations

No, create separate file

Keep in personnel file? Non job-related documents/files

No, unless employee authorizes (ex: child support orders)

Who has the right to review and obtain a copy of any document within a personnel file upon written request and at their expense?

Employee or former employee

Who has access to a personnel file through subpoena or court order?

A third party

True or False: Public health code requires health agencies/facilities to provide information about certain disciplinary action against licensed health professional

True

It is recommended that an employer retain complete personnel files for the length of employment plus ____ years

Certain OSHA records must be retained for the length of employment plus ____ years

Records of monitoring exposure to hazardous material must be retained for the length of employment plus ____ years

EEOC regulations require that employers keep all personnel or employment records for ____ year

If an employee is involuntarily terminated, their records must be kept for ____ year from the date of termination

Under ADEA recordkeeping requirements, employers must keep all payroll records for ____ years.

Any benefit plan (pension and insurance plans) must be kept for how long?

For the full period that the plan is in effect or at least 1 year after termination of the plan

What 6 federal posters are required to be posted in a workplace?

``` Your Rights under FMLA NOTICE Employee Polygraph Protection Act Uniformed Services Employment and Re-employment Rights Act Wage and Hour Division EEOC OSHA ```

What 3 state posters are required to be posted in a workplace?

Unemployment agency Department of Civil Rights State OSHA requirements

What 2 posters are recommended?

EEO and Harassment Policies | ADA Reasonable Accommodation Policy

Be prepared for heightened ____ during performance reviews/evaluations

Emotions

You should provide ____ feedback during performance reviews

Constructive

When giving a performance review, you should ensure an open, inviting area for ____

Communication

When giving a performance review, ensure that you are not ____

Distracted

When giving a performance review, ensure the area you are in has ____ lighting and is ____ free

Good, clutter

When giving a performance review, don't forget that ____ language speaks volumes

Body

``` When documentating performance issues, determine areas of performance that need improvement and include: Employee ____ ____ dates Description of performance ____ Description of actual ____ Description of any ____ Plan of ____ ____ of manager and employee ```

``` Information Relevant Discrepancy Performance Consequences Action Signature ```

When meeting with an employee on performance issues, the review should be delivered from whom?

Manager/supervisor

When reviewing a performance improvement plan, make ____ together in writing and then all parties must ____ the plan before ending the meeting

Modifications, sign

If you are unable to successfully complete a performance improvement plan, you could consider extending the ____

Timeline

If you are unable to successfully complete a performance improvement plan, you could consider determining ____

Closure

If you are unable to successfully complete a performance improvement plan, you could consider____, ____, or ____

Reassignment, relocation, or termination

COBRA is for employers with ____ or more employees

True or False: Even if you are too small to be covered by COBRA, you should double check your state law

True

COBRA allows health insurance coverage to continue for up to ____ months

COBRA is required to be offered to ____ employees

Terminated

The FLSA established ____ wage, ____ pay, recordkeeping, and ____ employment standards affecting employees in the private sector as well as federal, state, and local governments

Minimum Overtime Youth

Covered, non-exempt employees are entitled to ____ ____ per hour

Minimum wage

Covered, ____-____ employees are entitled to minimum wage per hour

Non-exempt

When are wages due?

On the regular payday for the pay period covered

Deductions made from wages for such items as ____ or ____ shortages are not legal to the extent that they reduce the amount of overtime pay due under the FLSA

Cash or merchandise

Deductions made from wages for such items as ____-____ uniforms are not legal to the extent that they reduce the amount of overtime pay due under the FLSA

Employer-required

Deductions made from wages for such items as ____ of the trade are not legal to the extent that they reduce the amount of overtime pay due under the FLSA

Tools

Deductions made from wages for such items as cash or merchandise shortages, employer-required uniforms, and tools of the trade are not legal to the extent that they reduce ____ pay due under the FLSA

Overtime

FLSA does not require what type of pay?

Vacation, holiday, severance, or sick pay

FLSA does not require ____ or ____ period, ____ off

Meal or rest period, holidays

Admin & Finance - Section 7: Human Resources Flashcards

(112 cards)