Anchors Are Heavy Flashcards
(76 cards)
When writing an internal command memo requiring command visibility, ____ lines may be used.
Thru lines
What is the primary means of formalized correspondence to communicate both within the Coast Guard and within the framework of the Federal Government?
The Coast Guard Memorandum
Where is the SSIC placed on a memorandum?
Place an SSIC on each page of the memorandum
Where does the signing official place his/her signature?
Sign on the “From” line.
What is used to comment on a memorandum in routing?
Endorsement(s) to the memo.
What is placed centered two lines below the last paragraph to indicate the end of the memorandum?
The # symbol
When are “Thru” lines used on a memorandum?
External to Command/Unit: When one or more offices or units outside your own must see a memo before it reaches the addressee.
Internal to Command/Unit: When writing an internal command memo requiring CoC visibility.
Where can the precise title and staff symbol to include on a memorandum be found?
Standard Distribution List
During a meeting, who is required to stay out of content discussion?
Scribe
During a meeting, who has responsibility to capture information as accurately as possible so that non-attendees can follow the groups train of thought?
Recorder
What is a responsibility of a timekeeper in a meeting?
Keeps track of time. Notify when allocated times are up.
What is a responsibility of a participant in a meeting?
Gives input, ideas, opinions. Listens to others. Clarifies. Uses good team process skills
What is a common team member role assigned during a meeting?
Timekeeper. Scribe. Recorder. Co-Facilitator. Participant
Time spent planning your meeting will ensure
A better outcome
Which step of meeting facilitation are ground rules established?
Prior to starting
Setting ground rules prior to starting the meeting will create an environment for achieving common goals.
Which step in meeting facilitation involves describing how the meeting will be run, and how decisions will be made?
Establish ground rules
When should parking lot items from a meeting be discussed?
Discussion/Resolve these items at the end of the session
What is a parking lot within the context of meeting facilitation?
A place where issues that are important but not relevant to the topic at hand can be parked out of the congestion of discussion
What is another form of parking lot or board?
White board, poster board, post-it notes
After a meeting, action plans should be broken down into a manageable chunks that require less than how many hours to complete?
80 hours
Consensus discussions are part of what step in facilitating a meeting?
Evaluate the meeting
The Round Robin process is part of what step in meeting facilitation?
Evaluate the meeting
What type of meeting evaluation process involves making a chart?
Plus/Delta
How many types of meeting evaluation processes are there during the Evaluate the Meeting phase?
4: Round Robin, Consensus, Plus/Delta, and meeting surveys
